Property Administration Assistant
| Dyddiad hysbysebu: | 04 Mawrth 2026 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Competitive (DOE) |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 03 Ebrill 2026 |
| Lleoliad: | UK |
| Cwmni: | Scotmid Food |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | b839e752-49ed-4fa1-a781-39fa5916fcc8 |
Crynodeb
Property Administration Assistant
Scotmid Co-operative – Head Office, Newbridge | 37.5 hours per week
Scotmid Cooperative has been supporting local communities for over 165 years. As a long established, member owned society, we operate a diverse range of services across Scotland — all focused on making a positive difference. Our Property Department is responsible for a large portfolio of commercial and residential properties as well as supporting our physical stores and wider operations. Following a vacancy arising we’re now looking for a well organised Property Administration Assistant to join the team.
About the Role
You’ll provide essential day-to-day administrative and coordination support across the Property Department. This includes keeping systems accurate, supporting financial processes, assisting contractors and helping ensure our commercial and residential properties run smoothly. You’ll be an important part of the Property team and as well as dealing with colleagues within the business you will engage with external partners such as Landlords, Tenants, Utility Providers and Local Authorities.
Key Responsibilities
Property & Tenant Administration
- Update property management systems with accurate property, tenant, rent and service charge details.
- Process rent demands, receipts, refunds and reminders, working with Finance.
- Assist with residential tenancy setups and liaise with letting agents.
- Liaise with Local Authorities on council tax and business rates and facilitate payments for vacant properties.
- Support property inspections and communicate with tenants about works or enquiries.
- Prepare regular reports, summaries and reconciliations.
Finance & Systems Support
- Reconcile weekly cash receipts from tenants into the property management system and work with Finance to ensure timely outputs to the main corporate accounting system.
- Check visa transactions and maintain contractor/property spreadsheets and databases.
Contractor & Supplier Coordination
- Liaise with contractors on property updates, works and contract details.
- Assist with compliance planning such as Gas and Electrical Safety Certificates.
- Manage utility, business rates and council tax payments for vacant properties, ensuring reliefs are applied.
General Administrative Support
- Prepare and check documents for Board reports.
- Provide general admin support as required across the department.
About You
You’ll succeed in this role if you’re organised, detail‑focused and comfortable managing a varied workload. You’ll also have:
- Strong administrative and communication skills
- Good working knowledge of Microsoft Word, Excel and general IT systems
- Confidence liaising with tenants, contractors and internal colleagues
- Ability to work to deadlines and manage competing priorities
Desirable
- Experience in a property, facilities or contractor‑focused environment
- Experience using property management systems or web‑based requisitioning