Band 3 Apprentice Governance Officer - Bath
| Dyddiad hysbysebu: | 02 Chwefror 2026 |
|---|---|
| Cyflog: | £24,937.00 i £26,598.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £24937.00 - £26598.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 01 Mawrth 2026 |
| Lleoliad: | Bath, BA13QE |
| Cwmni: | NHS Jobs |
| Math o swydd: | Prentisiaeth |
| Cyfeirnod swydd: | C9342-26-0068 |
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As a member of the Corporate Affairs Team, you will: Assist with Freedom of Information (FOI) administration within the Trust, supporting the FOI Manager to ensure compliance with statutory response deadlines. This includes logging and tracking FOI requests, helping to prepare draft responses, and maintaining accurate records. The post holder will exercise judgement in identifying sensitive issues and escalating appropriately, and in prioritising administrative tasks to meet deadlines. Help maintain accurate records and documentation that contribute to transparency and compliance across the Trust. Provide a range of secretarial and administrative support within Corporate Affairs, and occasionally to the office of the Chair and Chief Executive. This may include diary support, meeting arrangements, and document preparation under supervision Provide secretarial and administrative support to the Manager of Corporate Affairs, Company Secretary, Chair and Non-Executive Directors. Learn to manage electronic diaries and support meeting scheduling, working closely with Business Coordinators to ensure corporate diary commitments are accurate and up to date. Plan and manage routine administrative tasks independently, such asscheduling meetings, preparing standard documents, and maintainingrecords, ensuring deadlines are met and tasks are completed accurately and on time. Support the coordination of visits for Executive and Non-Executive Directors to Trust services and venues, including processing feedback forms from these visits. Learn to produce clear, accurate minutes or action notes of meetings, with training and review by senior staff. Use a range of IT packages including Word, Excel, and Outlook to support administrative tasks. Use existing templates to prepare agendas, minutes, and action logs, assisting in updating formats under guidance. Support updates to the Corporate Affairs sections on Ourspace by preparing draft content and uploading documents as directed. Assist with the administration of the corporate governance framework, helping to review and update documentation annually and ensuring correct approvals are in place. Support the servicing of governance arrangements for Trust Board sub-committees and management groups. Assist in updating Board and Executive Director structure charts under supervision, ensuring the current version is maintained on the intranet. Help plan and organize meetings, including booking rooms, setting up IT, and collating documents. Assist in preparing monthly draft agendas, supporting the team in collating, proofreading, and distributing meeting papers. Ensure cover sheets are completed and papers are uploaded to the Trust intranet. Support the team in preparing meeting papers to a professional standard, ensuring agenda timings are considered and recorded appropriately. Under supervision, assist in implementing a schedule of Board and sub-committee meetings for the year, helping to compile and maintain a forward business schedule of agenda items. Ensure information about Board members on the Trust website and other marketing material is up to date and accurate. Also ensure that the Trust website is regularly updated with notices of future board and sub-committee meetings where appropriate. Help ensure information about Board members on the Trust website and other materials is accurate and up to date. Supporting the posting of notices for upcoming Board meetings. Assist in issuing committee agendas and supporting papers in line with Standing Orders, ensuring Board papers are made available on the website in advance of meetings. Assist with updates to the production and maintenance of the Corporate Governance Manual. Support the maintenance of attendance registers for Board Sub-committee meetings. Assisting in maintaining the register for gifts and hospitality. Work with discretion, recognising that much of the work of the Directorate is business sensitive and confidential.