Virtual Ward Administrator | Barts Health NHS Trust
| Posting date: | 28 January 2026 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £32,199 - £34,876 per annum pro rata inc |
| Hours: | Full time |
| Closing date: | 27 February 2026 |
| Location: | Plaistow, E13 8SL |
| Company: | Barts Health NHS Trust |
| Job type: | Contract |
| Job reference: | 7635695/259-7635695NUH |
Summary
To provide clerical support to clinical staff based on wards/clinical units, including the
receipt and resolution, where possible, of enquiries from patients, visitors and staff. May also
function, where necessary, as the ward/clinical unit receptionist.
• Coordinate patient admissions, monitoring schedules, and discharges.
• Develop, distribute, and analyse patient surveys,
• Collect, validate, and input patient data into electronic health records and monitoring systems (Cerner/Tracker)
• Ensure the accuracy, completeness, and consistency of all clinical and service data.
• Generate performance reports and dashboards to support audits, governance, and service evaluation (NRAP audits)
• Analyse data trends (e.g., readmissions, early supported discharges, hospital avoidance, patient outcomes)
• Order, track, and maintain stock of respiratory monitoring equipment (e.g., oximeters, digital devices).
• Manage allocation of devices to patients and ensure retrieval and refurbishment when no longer required.
• Liaise with suppliers and procurement teams to ensure timely equipment availability.
• Organise meetings, including booking rooms/virtual platforms
• Provide accurate minute-taking
• Maintain centralised documentation, logs, and records in line with the trust policy.
• Support the preparation of SOPs, service leaflets, procedures, and staff training resources (e.g. PNA restorative sessions
• Ensure all service activity complies with information governance, confidentiality, and data protection regulations
• Provide administrative support during service improvement projects
• Contribute to audits, service reviews, and quality improvement initiatives.
• Support day-to-day operational problem-solving
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
This advert closes on Wednesday 4 Feb 2026