Admin Officer
| Dyddiad hysbysebu: | 26 Medi 2025 |
|---|---|
| Cyflog: | £13.04 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | Paid holidays and pension scheme |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 25 Hydref 2025 |
| Lleoliad: | Bristol, Bristol, BS5 6XX |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 2 ddiwrnod yr wythnos |
| Cwmni: | Brook Street |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: | BBBH423803_1758823172 |
Crynodeb
Do you have PA experience or have managed staff diaries in a previous role?
Brook Street are currently recruiting for 4 Admin Officers to work for the Vehicle Certification Agency, VCA, in Bristol.
You will be supporting the Audit Planning Team in quite a unique role that requires being able to multi-task. This will involve taking lots of different pieces of information and arranging them to allow the Auditors to do their job to the best of their abilities.
Full-time role working 37 hours per week, Monday-Friday, 9 - 5.
Full training will be given, which will require 100% office attendance for the first 4 weeks.
The role will go to hybrid, office based for 3 days a week once training is completed. This could increase, as required, for further training.
Location- Eastgate Office, Bristol
Rate of pay £13.04/hr
Temporary contract for 6 months
Main duties:
- Booking in audits for the team of 17 Auditors
- Checking the Auditors diaries, their locations and particular skillset before booking
- Provide excellent customer service.
- Manage and maintain a centralised inbox and responding to queries within their service level agreement.
- Plan for each audit - the time required for the travel there and back, the actual audit, as well as report writing
- Plan ahead for future audits, ensuring cost efficiencies and personnel welfare are maintained
- Be responsible for maintaining accuracy of data within the diary and competency matrix
- Undertake any other duties or activities reasonably requested to meet departmental or business objectives.
Skills Required:
- Worked within a fast-paced office environment, supporting a range of workstreams
- Excellent customer service, confident to operate at all levels and be able to escalate to senior colleagues, where appropriate
- Be able to work independently and as part of a team
- Effective time management, with experience of working to tight deadlines
- Excellent written and verbal skills
- Computer literate in Microsoft suite applications, such as Excel, Word and Outlook
- Previous experience maintaining diaries and managing work loads of staff
- Administration, data entry and analysis experience
Candidates applying must be able to pass a clear Basic DBS check and provide proof of Right to Work in the UK. You will also need to provide either reference details and/or evidence for education etc for the last 3 years.
The interviews will take place via Teams and you will be expected to provide proof of Level 2 Maths and English - C or grade 4 or above and demonstrate the below behaviours, answering one question on one or two of them.
Behaviours
- Seeing the Big Picture
- Communicating and Influencing
- Managing a Quality Service
- Working Together
So, if you are looking for a glimpse into the world of the Public Sector, then this could be the opportunity for you.
Please apply online with your current CV in WORD format. Due to the high number of applications we receive it may not be possible to respond to all applications
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.