Assistant Compliance Manager
| Dyddiad hysbysebu: | 01 Medi 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 01 Hydref 2025 |
| Lleoliad: | PL1 4SG |
| Cwmni: | Mitie |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 81447 |
Crynodeb
Company name:
Mitie Defence - Armada PFI
Job Title:
Assistant Compliance Manager
Reporting to (position)
Compliance Manager MOD Corsham
Our values and behaviours
Delivering the exceptional, every day
• Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.
• Our promise to our people: a place to work where you can thrive and be your best every day.
• Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.
• Our culture - our core values and how we behave:
o We are one Mitie: we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie.
o We are built on integrity and trust: integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie.
o We go the extra mile: whether it's keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA.
o Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal.
o Our customers' business, is our business: we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do.
Job objectives and responsibilities
The Assistant Compliance Manager is responsible for assisting the Compliance Manager in ensuring the company's adherence to all relevant internal and external laws, regulations, and standards. They collaborate with various departments to develop and implement compliance policies and procedures. They also monitor daily activities to ensure compliance and adherence to approved standards whilst managing performance.
Main duties
Key Responsibilities
Assisting the Compliance Manager:
· Providing administrative and technical support to the Compliance Manager.
· Implementing and updating compliance policies and procedures in cooperation with the Compliance Manager.
Monitoring and Evaluation:
-Monitoring daily operations to ensure compliance with laws, regulations and contract requirements.
-Conducting periodic compliance assessments and providing reports on findings and recommendations.
-Undertake internal audits and inspections for activities on site
Training and Awareness:
-Organising training programs and workshops to raise employee awareness of compliance policies and procedures.
-Providing guidance to employees on compliance matters.
Investigations:
-Participating in investigations related to compliance incidents and recommending corrective actions.
-Monitoring the implementation of corrective actions and ensuring proper closure of cases.
Coordination with External Parties:
-Cooperating with regulatory and governmental bodies to ensure compliance of operations with legal requirements.
-Develops relationships with clients, stakeholders, employees, and other colleagues, effectively promoting a positive and collaborative working environment.
-Brings to life the Mitie values on a daily basis ensuring they & their teams demonstrate the exceptional every day.
Person Specification
Essential:
· Full driving license.
· Must either hold or be eligible to obtain UK Security Check (SC) clearance
Desirables:
-3 to 5 years of experience in compliance or a related function. ISO9001 Internal Auditor qualification desirable.
-Strong knowledge of relevant laws and regulations in the field of work, including and not limited to ISO 45001 & 14001.
-Clear understanding of Integrated Management System/s and CAFM.
-Knowledge of CDM (15), Hard and Soft Services.
-Project Armada lead for external audits.
-Strong analytical skills and problem-solving abilities.
-Excellent communication skills and the ability to interact with all levels within the company and customer focused.
-Ability to work under pressure and meet deadlines.
-They possess an intermediate knowledge level of all Microsoft office packages. Fully competent in the use of PCs and other types of technology
-Has developed excellent written, verbal communication and negotiation skills to support them in their role.
-Fully capable of understanding and maintaining the confidentiality across the site and respecting the needs of all stakeholders.
-Understands the organisations goals & objectives and can bring these to life in theirs/their team's daily activities.
-Works well under pressure to meet the challenging deadlines for both operational and people aspects of their roles
-Demonstrates forward thinking/planning, with a positive 'can do' attitude and can flex their style to meet the needs of the business.
-Can effectively plan and manage own workloads, however, understands when to ask for support when needed.
-Strong financial acumen with the ability to manage costs and ensure budgets are met
-Represents Mitie and the client always in a professional, courteous and confident manner
-A team player with the ability to lead by example through operational excellence, strong interpersonal skills and the ability to interact at all levels.
Health and Safety responsibilities
· Follow Group and company policies and procedures at all times;
· Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;
· Use all work equipment and personal PPE properly and in accordance with training received;
· Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;
Information Security
· Ensure compliance with Mitie's information security procedures in all activities;
· Proactively identify and report security risks to your manager;
· Report actual and suspected security incidents;
Note
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.
At Mitie we know that ‘our diversity makes us stronger'. We're committed to creating a diverse and inclusive environment where our people can thrive and be their best every day. We are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal. We recognise the unique contributions that you can bring and our people and customers thrive when we get this right