Admin Coordinator: Children’s Integrated Therapies Ops Manager/Service | Oxleas NHS Foundation Trust

Dyddiad hysbysebu:	14 Awst 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£32,199 - £34,876 pro rata
Oriau:	Rhan Amser
Dyddiad cau:	13 Medi 2025
Lleoliad:	Woolwich, SE18 3RG
Cwmni:	Oxleas NHS Foundation Trust
Math o swydd:	Parhaol
Cyfeirnod swydd:	7410535/277-7410535-CYP

Crynodeb

This is an exciting opportunity to play a pivotal role in supporting the delivery of high-quality therapy services to children, young people, and families across Greenwich. As the Administrative Coordinator, you will provide professional and efficient administrative and secretarial support to the Operational Manager and senior leadership team, ensuring the smooth and effective running of the service.

You will work closely with colleagues across the NHS, local schools, and partner organisations, managing a varied workload that includes coordinating meetings, preparing documentation, maintaining records, and supporting service projects. Your contribution will be essential in enabling our teams to deliver life-changing care and interventions.

We are seeking a highly organised, adaptable individual with excellent communication skills and a commitment to supporting services that make a real difference. In return, we offer a supportive working environment, opportunities for professional development, and the chance to be part of a dedicated, collaborative team.

Use of Artificial Intelligence (AI)

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for. There is also a risk that it can generate false or misleading information. AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Oxleas NHS Foundation Trust and could negatively impact your chances of success in the application process. We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct. Please note that the use of Artificial Intelligence (AI) is prohibited during the interview process.

Role Summary
The Administrative Coordinator will provide comprehensive administrative and secretarial support to the Operational Manager and leadership team within the Greenwich Children’s Integrated Therapies service. The role involves managing diaries, coordinating meetings, preparing agendas and minutes, handling correspondence, maintaining accurate records and databases, supporting HR and finance processes, and ensuring the smooth day-to-day running of service operations. The post holder will liaise with a wide range of stakeholders, and will play a vital role in supporting service efficiency, compliance, and quality improvement.

Key Skills and Qualities
• Strong organisational and time-management skills, with the ability to prioritise competing demands and meet deadlines.
• Excellent written and verbal communication skills, with the ability to liaise confidently and professionally with internal and external stakeholders.
• Proficient in Microsoft Office and confident in managing electronic systems, databases, and record keeping.
• High level of accuracy and attention to detail.
• Discretion and commitment to maintaining confidentiality at all times.
• Ability to work independently, using initiative while recognising when to seek guidance.
• A proactive, adaptable approach, with flexibility to respond to changing priorities.
• Commitment to teamwork and supporting the delivery of high-quality services for children, young people, and families.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re Fair
• We Listen
• We Care

See uploaded Job description.

Duties and Responsibilities
• Provide high-quality administrative and secretarial support to the Operational Manager and senior leadership team, ensuring the smooth operation of service functions.
• Coordinate and service meetings, including preparing agendas, collating papers, taking accurate minutes, and following up on actions.
• Manage diaries, correspondence, and communications, ensuring timely responses and effective prioritisation.
• Maintain accurate records, databases, and systems for HR, finance, and service compliance purposes.
• Process invoices, orders, and expense claims in line with Trust policies.
• Support the preparation of reports, presentations, and statistical returns.
• Uphold confidentiality and data protection requirements at all times.
• Contribute to service efficiency and quality by identifying and implementing effective administrative processes.

Key Relationships
• Internal:Operational Manager, senior leadership team, therapists, assistants, administrative colleagues, finance and HR teams, other Oxleas NHS Trust departments.
• External:School business managers and leaders, local authority officers, partner NHS organisations, voluntary and independent sector agencies, suppliers, service users and their families.


This advert closes on Thursday 21 Aug 2025

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