Admin Manager | Oxleas NHS Foundation Trust
| Dyddiad hysbysebu: | 27 Awst 2025 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £35,763 - £43,466 pa inc |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 27 Medi 2025 |
| Lleoliad: | Sidcup, DA14 6LT |
| Cwmni: | Oxleas NHS Foundation Trust |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 7440107/277-7440107-CMH |
Crynodeb
The Admin Manager for the ADHD Referral Service is responsible for leading and coordinating the administrative team that supports clinical service delivery. Based at Queen Mary’s Hospital, Sidcup, this Band 5 role involves managing staff performance, overseeing office systems, and ensuring efficient use of resources and facilities. The post holder plays a key role in maintaining data quality, implementing administrative procedures, and supporting service improvement. They act as the central point for operational issues including health and safety, data protection, and facilities management. This role requires strong leadership, organisational skills, and the ability to work independently while supporting a busy clinical environment.
• Lead and supervise the admin team, including recruitment, induction, appraisals, and performance management.
• Implement and maintain effective office systems and procedures to support clinical operations.
• Manage clinical records, data quality, and electronic systems (e.g., RiO).
• Coordinate room bookings, equipment maintenance, and health and safety compliance.
• Handle escalated communications and complaints professionally.
• Ensure adequate secretarial cover during absences and manage bank/agency staff.
• Liaise with estates and contractors to maintain a safe and functional environment.
• Monitor and report on service activity and support change initiatives.
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re Fair
• We Listen
• We Care
• Provide leadership and supervision to administrative staff, ensuring adherence to policies and procedures.
• Maintain accurate records of staff attendance, leave, and performance.
• Ensure the smooth running of reception and customer-facing services.
• Act as authorised signatory for agreed financial transactions.
• Support service planning by managing resources, rotas, and recruitment.
• Promote effective communication across teams and external partners.
• Uphold confidentiality, equality, and health and safety standards.
• Contribute to service development and ensure administrative systems meet evolving needs.
This advert closes on Friday 29 Aug 2025
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