Administrative Assistant

Dyddiad hysbysebu:	23 Gorffennaf 2025
Cyflog:	£27,485.00 i £30,162.00 bob blwyddyn
Gwybodaeth ychwanegol am y cyflog:	£27485.00 - £30162.00 a year
Oriau:	Llawn Amser
Dyddiad cau:	06 Awst 2025
Lleoliad:	Fleetwood, FY7 8LG
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	G9914-25-0195

Crynodeb

Please note that full details can be found in the attached job description. In this role, you are accountable for; 1. Assisting members of the NHS Pensions Service as well as support for the SMT. 2. Assisting the Head of Service and SMT with calendar management and the co-ordination of e-mails including high level correspondence from members and other stakeholders 3. Responsible for planning and timetabling the preparatory work for high level meetings of the SMT, e.g. SMT meetings and ad-hoc meetings with senior internal and external colleagues. Providing the necessary documentation and briefings according to timescales. 4. Arrange travel and accommodation as required for the team members ensuring that the booking information is received in a timely manner and is compliant with the NHSBSAs travel policy. 5. Develops and maintains an efficient comprehensive electronic filing system and undertakes continuous improvement of office information systems and procedures to ensure efficient and effective service. 6. Utilising NHS Business Services Authority recruitment systems and tools, you will co-ordinate and manage recruitment requests. This involves liaising with representatives within the relevant business area to drive the recruitment processes for each vacancy from creating and submitting the vacancy request, through to advert and to the successful employee start date, which includes processes for shortlisting, interview and appointment stage, in accordance with agreed KPIs and processes. 7. Responsible for the preparation and circulation of agendas, attending and contributing to meetings, taking and reviewing minutes and follow up of actions as appropriate. 8. Assist in planning and co-ordinating meetings Organise and minute business meetings as required., including capturing actions and decisions. 9. Responsible for the planning and prioritisation of own workload to meet agreed timescales and objectives. 10. Working as part of a team with colleagues to support the delivery of overall NHS Pensions Services objectives 11. Makes and responds to telephone/teams calls as required, exercising tact, discretion, independent judgement and initiative. 12. Supplies confidential and sensitive information on behalf of NHS Pensions Services members where appropriate. The role requires a degree of confidentiality, discretion and tact. The postholder handles sensitive and personal information. An understanding of the principles of Data Protection Act and Freedom of Information Act. 13. Prepares letters, reports, agendas, minutes, statistics and other similar documents using keyboard skills and a variety of software packages. 14. Arranging and ordering of refreshments for meetings and informing Reception of external visitors as appropriate. 15. Research information through the internet and other publications. Ensure that necessary information and literature has been ordered and circulated as required. 16. Experience of working with Office 365 products including PowerBI, Excel & PowerPoint for full use of management information. 17. Having a range of effective communication and presentation skills including excellent, report writing skills and attention to detail. 18. Coordinating the follow up of actions with colleagues across NHS Pensions Service. 19. Proactively managing distribution lists and access to users accounts to Teams channels, proactively identifying and proposing changes to procedures and practices to ensure a positive user experience. 20. Ensuring your role capabilities are maintained and developed by actively participating with line manager with appraisal and development activities and opportunities (GROW). 21. Ability to work under pressure in a busy working environment and be able to multi-task. 22. Build excellent working relationships internally and externally, with colleagues, customers and stakeholders. 23. Liaise with relevant stakeholders in co-ordinating requests for new starters for system log ins and security passes. 24. Involvement in the NHS Pensions Services recruitment process, liaising with team colleagues and the wider NHSBSA to ensure a positive experience for candidates and recruiters. 25. Regularly providing and receiving complex, sensitive and contentious information from a wide range of stakeholders in a formal setting. 26. Involvement in engagement activities, such as surveys and focus groups, providing insightful reports and solutions. 27. Planning and organisation of a number of complex activities or programmes, which require the formulation and adjustment of plans 28. Seeking opportunities for improvement through continuous learning and identifying own development needs 29. Ability to maintain confidentiality and trust 30. Coordinate and lead on ad hoc duties as directed by Business Manager or SMT.