MaPs Administrator

Dyddiad hysbysebu:	16 Gorffennaf 2025
Cyflog:	£27,712.00 i £28,344.00 bob blwyddyn
Gwybodaeth ychwanegol am y cyflog:	£27712.00 - £28344.00 a year
Oriau:	Llawn Amser
Dyddiad cau:	30 Gorffennaf 2025
Lleoliad:	London, NW9 5EQ
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	K9919-25-0276

Crynodeb

Responsibilities will include Secretarial duties Word-processing and typing (including audio typing) of correspondence, manuscripts, minutes and other documents (Microsoft Word, intermediate/advanced level) Make travel, hotel arrangements and bookings Produce presentations (Microsoft PowerPoint, intermediate level) Organise external and internal meetings: book rooms and refreshments, and take minutes Use of the internet to retrieve requested information (basic/intermediate level) Produce tables or graphs (Microsoft Excel and Microsoft Access, basic/intermediate level Administrative duties Manage the RL-C telephones and deal appropriately with telephone enquiries. Route calls, take messages and ensure messages are relayed to staff within an appropriate timescale Assist all laboratory staff and visitors with any administrative enquiries Order stationery Clerical duties Data entry Photocopy Collect and distribute post File correspondence and reports. Archive data. General Duties Assist with training of administrative or laboratory staff, where appropriate and as directed by the Business Manager. Provide flexible cover of secretarial and administrative work within theDepartment. Any other duties as requested by the Business Manager Essential Criteria: At least A-C grade GCSE English Language or equivalent and secretarial experience. Knowledge of Word, PowerPoint and Outlook (Microsoft Office) to intermediate level Knowledge of Excel and Access (Microsoft Office) to basic level Experience of an electronic ordering system Acquiring new skills Good interpersonal skills Willing to learn An understanding of and commitment to equality of opportunity and good working relationships. Desirable Criteria: Working knowledge of Excel and/or Access (Microsoft Office) to Intermediate level Take and transcribe minutes Interest in healthcare/public health Selection Process Details Stage 1: Application & Sift This vacancy is usingSuccess Profiles You will be required to complete an: Application form (Employer/ Activity history section on the application) 800 word supporting statement Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 800. This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role. The Application form and supporting statement will be marked together . Longlisting: In the event of a large number of applications we may longlist into 3 piles of: Meets all essential criteria Meets some essential criteria Meets no essential criteria Only candidates who are in the pile Meets all essential criteria will progress to full sift Shortlisting: In the event of a large number of applications we will shortlist on "At least A-C grade GCSE English Language or equivalent and secretarial experience." Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates If you are successful at this stage, you will progress to interview & assessment Please do not exceed 800 words. We will not consider any words over and above this number. Please note feedback will not be provided at this stage. Stage 2:Interview(success profiles) You will be invited to a remote interview. Interviews will be held week commencing 18/08/25, please note these dates are subject to change. This vacancy is being assessed using Success Profiles. During the interview we will assess you against the below: Behaviours: Communicating and Influencing, Changing and Improving, and delivering at pace Strengths - You will also be assessed against strengths Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Eligibility Criteria External Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Location This role is being offered as hybrid working based at our Scientific Campus in Colindale. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro-rata, (averaged over a month).As it is based at one of our scientific campuses, you will be required to have a minimum of a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice. Successful candidates must pass a disclosure and barring security check.