Asset Data Coordinator
| Posting date: | 30 June 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 30 July 2025 |
| Location: | London, UK |
| Remote working: | On-site only |
| Company: | ISS Facilities Services |
| Job type: | Permanent |
| Job reference: | 145572 |
Summary
Asset Data Coordinator
Location: London, E14 9SH
Hours of work: 40
Contract Type: Permanent
ISS, a global leader in facilities management, is looking for an Asset Data Coordinator to support our Technical Services team.
Job Description
In this role, you will manage asset data and planned maintenance scheduling using our FMS@ISS system, ensuring all maintenance activities are properly planned and resourced.
You will work closely with technicians, operational leads, and clients to coordinate work efficiently and maintain accurate records. Additionally, you will audit completed work and update schedules to keep everything on track.
If you’re detail-focused, organised, and ready to contribute to a dynamic team, this is a great opportunity to grow your career with ISS.
Key Responsibilities
Support the Operational Team by accurately capturing and maintaining core asset and contract data in the CAFM system for Asset and PPM management.
Develop and manage schedules for maintenance, inspection, and renewal of physical assets to optimise operational performance and profitability.
Ensure all data complies with legal regulations and engineering standards, monitoring data entry and quality control.
Assist with data mobilisation and transition activities, suggesting improvements to increase efficiency and reduce errors.
Prepare, quality check, and maintain Asset Collection/Verification and PPM Planner templates.
Support compliance with PPM workflows, KPI reporting, audits, inspections, and statutory requirements.
Manage data admin requests, escalate issues appropriately, and collaborate across teams to find solutions.
Professional and Personal Competencies/Qualifications
Strong Excel proficiency, able to handle large datasets and multiple spreadsheets.
Experience or willingness to learn CAFM systems; training available.
Attention to detail, including spotting spelling and data errors.
Able to manage surveying data for hundreds of sites efficiently.
Support a fast-paced environment with a focus on reducing churn.
Good literacy and data accuracy skills are essential.
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Location: London, E14 9SH
Hours of work: 40
Contract Type: Permanent
ISS, a global leader in facilities management, is looking for an Asset Data Coordinator to support our Technical Services team.
Job Description
In this role, you will manage asset data and planned maintenance scheduling using our FMS@ISS system, ensuring all maintenance activities are properly planned and resourced.
You will work closely with technicians, operational leads, and clients to coordinate work efficiently and maintain accurate records. Additionally, you will audit completed work and update schedules to keep everything on track.
If you’re detail-focused, organised, and ready to contribute to a dynamic team, this is a great opportunity to grow your career with ISS.
Key Responsibilities
Support the Operational Team by accurately capturing and maintaining core asset and contract data in the CAFM system for Asset and PPM management.
Develop and manage schedules for maintenance, inspection, and renewal of physical assets to optimise operational performance and profitability.
Ensure all data complies with legal regulations and engineering standards, monitoring data entry and quality control.
Assist with data mobilisation and transition activities, suggesting improvements to increase efficiency and reduce errors.
Prepare, quality check, and maintain Asset Collection/Verification and PPM Planner templates.
Support compliance with PPM workflows, KPI reporting, audits, inspections, and statutory requirements.
Manage data admin requests, escalate issues appropriately, and collaborate across teams to find solutions.
Professional and Personal Competencies/Qualifications
Strong Excel proficiency, able to handle large datasets and multiple spreadsheets.
Experience or willingness to learn CAFM systems; training available.
Attention to detail, including spotting spelling and data errors.
Able to manage surveying data for hundreds of sites efficiently.
Support a fast-paced environment with a focus on reducing churn.
Good literacy and data accuracy skills are essential.
UK The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.