Contracts Administrator
| Dyddiad hysbysebu: | 02 Mehefin 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 30 Mehefin 2025 |
| Lleoliad: | Suffolk, IP6 0AJ |
| Cwmni: | Toppesfield Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | ORG4827-CA01 |
Crynodeb
About Toppesfield
Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.
At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones: generating over 400 employment opportunities, establishing seven offices nationwide, and achieving a sustained turnover of £140 million. However, what truly makes us proud is the unwavering quality of our work.
If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Join us and become part of our success story.
Role Responsibility:
Your primary responsibility will be to support our Contract Managers and Operations department with a variety of administrative tasks.
Key Responsibilities:
Provide general administrative support, including handling phone calls and management of Contracts Managers mailbox
Act as the primary point of contact for clients regarding induction and delivery processes and arrange the administration of documents required
Co-ordinate and manage the booking of material movements, ensuring smooth and timely operations
Management of the daily reports, track, chase and report on any issues to the Site Operations teams to resolve (e.g. Sweeper with no auto braking sent to site, Dumper with no VCAS, Daily Job Briefing not completed)
Create job packs for Supervisors in advance of job commencement
Develop and manage a visual tracker to record site issues and create reporting mechanism
Maintain project documentation, including contracts, drawings, specifications, and other relevant records
Facilitate effective communication between internal teams, clients, subcontractors, and suppliers
Complete and manage operational client inductions
Taking detailed and accurate notes during meetings
Liaise with supply chain partners as required
Updating competencies and certification
Manage and arrange the hire and off hire of all small tools
Extract and catalogue information from suppliers, including material rates and delivered tonnage.
Check compliance information is being received through our in-house systems.
Use our PPE portal to order the appropriate equipment from our chosen supplier for all operatives and office staff.
The Ideal Candidate
Excellent communication skills, both written and verbal.
High attention to detail
Detail-oriented with strong analytical and problem-solving skills
A proactive and can-do attitude
Good time management with the ability to be flexible in your approach to work
Our Benefits
In addition to a competitive salary, we offer an attractive benefits package, including:
Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, Company Social Events, Saving Scheme and Life Assurance
Family Focused: Enhanced Maternity, Paternity and Adoption leave
Employee Assistance Programme: Access to support services for personal and professional wellbeing.
Performance Bonus: Eligibility for performance-based bonuses.
Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
Employee Volunteering Programme: Opportunities to give back to the communities we work in.
Learning and Development: Continuous growth prospects and training.
Supportive Culture: Collaborative working environment, helping each other to achieve.
Apply
Join us in paving the way for excellence. If you're motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.
To find out more about our company, please visit our website www.toppesfield.com or contact the careers team careers@toppesfield.com
Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.
At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones: generating over 400 employment opportunities, establishing seven offices nationwide, and achieving a sustained turnover of £140 million. However, what truly makes us proud is the unwavering quality of our work.
If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Join us and become part of our success story.
Role Responsibility:
Your primary responsibility will be to support our Contract Managers and Operations department with a variety of administrative tasks.
Key Responsibilities:
Provide general administrative support, including handling phone calls and management of Contracts Managers mailbox
Act as the primary point of contact for clients regarding induction and delivery processes and arrange the administration of documents required
Co-ordinate and manage the booking of material movements, ensuring smooth and timely operations
Management of the daily reports, track, chase and report on any issues to the Site Operations teams to resolve (e.g. Sweeper with no auto braking sent to site, Dumper with no VCAS, Daily Job Briefing not completed)
Create job packs for Supervisors in advance of job commencement
Develop and manage a visual tracker to record site issues and create reporting mechanism
Maintain project documentation, including contracts, drawings, specifications, and other relevant records
Facilitate effective communication between internal teams, clients, subcontractors, and suppliers
Complete and manage operational client inductions
Taking detailed and accurate notes during meetings
Liaise with supply chain partners as required
Updating competencies and certification
Manage and arrange the hire and off hire of all small tools
Extract and catalogue information from suppliers, including material rates and delivered tonnage.
Check compliance information is being received through our in-house systems.
Use our PPE portal to order the appropriate equipment from our chosen supplier for all operatives and office staff.
The Ideal Candidate
Excellent communication skills, both written and verbal.
High attention to detail
Detail-oriented with strong analytical and problem-solving skills
A proactive and can-do attitude
Good time management with the ability to be flexible in your approach to work
Our Benefits
In addition to a competitive salary, we offer an attractive benefits package, including:
Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, Company Social Events, Saving Scheme and Life Assurance
Family Focused: Enhanced Maternity, Paternity and Adoption leave
Employee Assistance Programme: Access to support services for personal and professional wellbeing.
Performance Bonus: Eligibility for performance-based bonuses.
Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
Employee Volunteering Programme: Opportunities to give back to the communities we work in.
Learning and Development: Continuous growth prospects and training.
Supportive Culture: Collaborative working environment, helping each other to achieve.
Apply
Join us in paving the way for excellence. If you're motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.
To find out more about our company, please visit our website www.toppesfield.com or contact the careers team careers@toppesfield.com