Import Administrator
| Posting date: | 01 May 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 29 May 2025 |
| Location: | South Shields, Tyne & Wear |
| Remote working: | On-site only |
| Company: | Blue Octopus Recruitment Limited |
| Job type: | Contract |
| Job reference: | BAHO190756 |
Summary
Company Description:
The Barbour story began in 1894 in South Shields in the North East of England. Founder John Barbour began supplying oilskins and other garments to protect the growing community of sailors, fishermen and dockers. Still family owned and now fifth generation, Barbour HQ remains in South Shields. Under the leadership of Chairman Dame Margaret Barbour, Barbour has grown into a lifestyle brand sold in over 55 countries worldwide including Europe, the US and Asia offering a wardrobe of stylish functional clothing, footwear and accessories inspired by the unique values of the British countryside. The iconic Barbour Bedale and Barbour Beaufort wax jackets continue to be made by hand in the factory in South Shields. In 2020, Barbour launched Wax for Life, an overarching name for all of Barbour’s wax services designed to encourage customers to extend the life of their wax garments. Wax for Life includes re-waxing and repairs (first introduced in 1921) and Barbour Re-Loved an upcycling circularity initiative. Each year over 70,000 wax garments are sent back to Barbour globally to be repaired, rewaxed or altered.
Position Overview:
We have an exciting opportunity for an Import Administrator to join our Supply Chain team based out of our Bedesway Offices here in South Shields. The will be a temporary role covering a maternity leave. This role will be key to providing day to day administration support within a small team; ensuring shipping documentation, ASN’s and the freight partners are aligned with the 3PL partner to ensure the smooth flow of inbound goods, inbound forecast planning, and providing customs clearance information to freight partners.
Main Duties and Responsibilities:
Monitor inbound consignments, through direct communication with the freight agent together with the use of the freight agents portal.
Maintain and save shipment documents in the public folder
ASN preparation, validation and processing (For both UK and NL warehouses) to ensure receiving information is available prior to the goods being delivered.
Maintain and update arrival dates within the ERP system
Maintain the inhouse NL delivery schedule to monitor inbound goods
Prepare a 1 week intake forecast, by day, for the coming week
Prepare weekly 13 week intake forecast to assist the NL 3PL partner to resource accordingly
Prepare a 6 week intake forecast for the UK Bedesway warehouse
Work with the various inbound freight partners to ensure goods arrive as planned.
Provide customs clearance information to the freight agents, when required
Deal with varied queries from the freight agents, warehouse and supply chain department.
Communicate with the QC team and the 3PL on upcoming and ongoing stock checks and actions needed
Other department duties which maybe required from time to time
Skills and Experience:
Administration Experience in a fast paced environment
GCSE English and Mathematics
Microsoft Office
Familiar with the use of an ERP system
Accurate data entry skills
Excellent attention to detail
Excellent Excel skills
Positive “Can Do” attitude
Personable
Team player
Hard Worker
Reliable
Organised
Quick Learner
Listens, and wants to be the best they can be
Desirable:
Experience of working within an Import department
Ability to read and understand a customs entry
Commodity code classification process
Additional information:
This will be based at our Bedesway Offices in South Shields.
This will be a temporary role, covering a maternity leave.
Benefits:
Discretionary Company bonus scheme
Staff Discount
Staff Shop
Healthcare Cash Plan
25 days holiday as standard increasing with length of service plus bank holidays (prorata'd to contract length and time in holiday year)
Access to training and development activities to support your career development
Free onsite parking
Subsidised canteen
Operate hybrid & flexible working
4pm finish on a Friday
Wellbeing support
Note: In the event that a sufficient volume of suitable applications are received, the post may close prior to the specified closing date. Please apply as soon as possible if interested.
The Barbour story began in 1894 in South Shields in the North East of England. Founder John Barbour began supplying oilskins and other garments to protect the growing community of sailors, fishermen and dockers. Still family owned and now fifth generation, Barbour HQ remains in South Shields. Under the leadership of Chairman Dame Margaret Barbour, Barbour has grown into a lifestyle brand sold in over 55 countries worldwide including Europe, the US and Asia offering a wardrobe of stylish functional clothing, footwear and accessories inspired by the unique values of the British countryside. The iconic Barbour Bedale and Barbour Beaufort wax jackets continue to be made by hand in the factory in South Shields. In 2020, Barbour launched Wax for Life, an overarching name for all of Barbour’s wax services designed to encourage customers to extend the life of their wax garments. Wax for Life includes re-waxing and repairs (first introduced in 1921) and Barbour Re-Loved an upcycling circularity initiative. Each year over 70,000 wax garments are sent back to Barbour globally to be repaired, rewaxed or altered.
Position Overview:
We have an exciting opportunity for an Import Administrator to join our Supply Chain team based out of our Bedesway Offices here in South Shields. The will be a temporary role covering a maternity leave. This role will be key to providing day to day administration support within a small team; ensuring shipping documentation, ASN’s and the freight partners are aligned with the 3PL partner to ensure the smooth flow of inbound goods, inbound forecast planning, and providing customs clearance information to freight partners.
Main Duties and Responsibilities:
Monitor inbound consignments, through direct communication with the freight agent together with the use of the freight agents portal.
Maintain and save shipment documents in the public folder
ASN preparation, validation and processing (For both UK and NL warehouses) to ensure receiving information is available prior to the goods being delivered.
Maintain and update arrival dates within the ERP system
Maintain the inhouse NL delivery schedule to monitor inbound goods
Prepare a 1 week intake forecast, by day, for the coming week
Prepare weekly 13 week intake forecast to assist the NL 3PL partner to resource accordingly
Prepare a 6 week intake forecast for the UK Bedesway warehouse
Work with the various inbound freight partners to ensure goods arrive as planned.
Provide customs clearance information to the freight agents, when required
Deal with varied queries from the freight agents, warehouse and supply chain department.
Communicate with the QC team and the 3PL on upcoming and ongoing stock checks and actions needed
Other department duties which maybe required from time to time
Skills and Experience:
Administration Experience in a fast paced environment
GCSE English and Mathematics
Microsoft Office
Familiar with the use of an ERP system
Accurate data entry skills
Excellent attention to detail
Excellent Excel skills
Positive “Can Do” attitude
Personable
Team player
Hard Worker
Reliable
Organised
Quick Learner
Listens, and wants to be the best they can be
Desirable:
Experience of working within an Import department
Ability to read and understand a customs entry
Commodity code classification process
Additional information:
This will be based at our Bedesway Offices in South Shields.
This will be a temporary role, covering a maternity leave.
Benefits:
Discretionary Company bonus scheme
Staff Discount
Staff Shop
Healthcare Cash Plan
25 days holiday as standard increasing with length of service plus bank holidays (prorata'd to contract length and time in holiday year)
Access to training and development activities to support your career development
Free onsite parking
Subsidised canteen
Operate hybrid & flexible working
4pm finish on a Friday
Wellbeing support
Note: In the event that a sufficient volume of suitable applications are received, the post may close prior to the specified closing date. Please apply as soon as possible if interested.