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Defence Business Services (DBS) Payroll Process, Governance and Assurance Manager
| Dyddiad hysbysebu: | 23 Ionawr 2025 |
|---|---|
| Cyflog: | £44,590 bob blwyddyn, pro rata |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 06 Chwefror 2025 |
| Lleoliad: | PO13 9XA |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 2 ddiwrnod yr wythnos |
| Cwmni: | Ministry of Defence |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 387520 |
Crynodeb
The Payroll Process, Governance and Assurance Manager role is part of the team that oversees Military Payroll Operations within Defence Business Services Armed Forces and Veterans Services (DBS AFVS). You will be responsible for overseeing a wide range of finance and systems related activities, helping to ensure Military Payroll operations remain compliant with relevant statutory legislation and MOD policy.
You will work closely with our commercial partner, supporting them in delivering high quality payroll services to Service Personnel.
This includes:
Lead on all finance related issues for Armed Forces Payroll including tax and National Insurance (NIC), banking facilities, the military HR system (Joint Personnel Administration (JPA)), cash forecasting and other pay issues, liaising with the external payroll provider and Authority colleagues to ensure the smooth operation of Payroll.
Responsibility for the production and submission of accurate monthly cash forecasts for c.£1bn of payments processed via JPA.
Lead on all aspects of Payroll & Allowances activity with tax and National Insurance implications under PAYE legislation. Assurance of P11D (benefit in kind) reporting and completion of the annual PAYE Settlement Agreement (PSA) for all agreed MOD liabilities. Liaison with other MOD Depts and HMRC as required to ensure all legislative requirements are met.
Management of JPA Systems accounting, particularly standing data held within JPA. Initial poc for all issues concerning JPA Costing and Accounting Strings.
Responsibility for ensuring all JPA debtor/credit control accounts are accurately reconciled on a monthly basis by the external payroll provider, with any outstanding issues resolved in a timely manner.
Facilitation of annual audit of JPA by the National Audit Office (NAO). This includes provision of payroll data extracts, hosting site visits and resolving any issues arising from the audit.
Improve ways of working embedded within the Service Delivery Contract (SDC) to ensure payroll requirements are delivered in line with the relevant direction, whilst developing innovative solutions to address emergent issues.
Including:
Being fully conversant with requirements and ensuring that they accurately reflect the current business needs, in particular time, cost and quality.
Ensuring outputs and performance levels are delivered in accordance with those set out within the contract.
Reporting any failures or potential failures via the appropriate contractual mechanism i.e., Contract Incident Form, Contract Performance Notice or Notifiable Default Notice
Updating Codes and Standards relating to your area via the appropriate contractual processes
Person specification
Essential
CCAB/CIMA Qualified Accountant - Part qualified or willingness to study for qualification will be considered depending on candidate experience.
Strong background in finance with good Microsoft Office skills, in particular Excel.
Ability to work closely with multiple internal and external stakeholders, leading discussions on a wide range of financial/tax issues and managing competing demands.
Able to manage own and team’s workload, effectively prioritising tasks to ensure effective delivery of payroll.
Attention to detail to ensure financial/tax submissions are timely and accurate.
Desirable
An understanding of MOD finance processes and Joint Personnel Administration.
Good understanding of personal taxation and National Insurance legislation
Good understanding of payroll operations – with particular focus on accounting, tax and banking issues
Qualifications
CCAB/CIMA Qualification is required for this role - Part qualified or willingness to study for qualification will be considered depending on candidate experience.
Memberships
CCAB/CIMA Membership required for this role - Part qualified or willingness to study will be considered depending on candidate experience.
You will work closely with our commercial partner, supporting them in delivering high quality payroll services to Service Personnel.
This includes:
Lead on all finance related issues for Armed Forces Payroll including tax and National Insurance (NIC), banking facilities, the military HR system (Joint Personnel Administration (JPA)), cash forecasting and other pay issues, liaising with the external payroll provider and Authority colleagues to ensure the smooth operation of Payroll.
Responsibility for the production and submission of accurate monthly cash forecasts for c.£1bn of payments processed via JPA.
Lead on all aspects of Payroll & Allowances activity with tax and National Insurance implications under PAYE legislation. Assurance of P11D (benefit in kind) reporting and completion of the annual PAYE Settlement Agreement (PSA) for all agreed MOD liabilities. Liaison with other MOD Depts and HMRC as required to ensure all legislative requirements are met.
Management of JPA Systems accounting, particularly standing data held within JPA. Initial poc for all issues concerning JPA Costing and Accounting Strings.
Responsibility for ensuring all JPA debtor/credit control accounts are accurately reconciled on a monthly basis by the external payroll provider, with any outstanding issues resolved in a timely manner.
Facilitation of annual audit of JPA by the National Audit Office (NAO). This includes provision of payroll data extracts, hosting site visits and resolving any issues arising from the audit.
Improve ways of working embedded within the Service Delivery Contract (SDC) to ensure payroll requirements are delivered in line with the relevant direction, whilst developing innovative solutions to address emergent issues.
Including:
Being fully conversant with requirements and ensuring that they accurately reflect the current business needs, in particular time, cost and quality.
Ensuring outputs and performance levels are delivered in accordance with those set out within the contract.
Reporting any failures or potential failures via the appropriate contractual mechanism i.e., Contract Incident Form, Contract Performance Notice or Notifiable Default Notice
Updating Codes and Standards relating to your area via the appropriate contractual processes
Person specification
Essential
CCAB/CIMA Qualified Accountant - Part qualified or willingness to study for qualification will be considered depending on candidate experience.
Strong background in finance with good Microsoft Office skills, in particular Excel.
Ability to work closely with multiple internal and external stakeholders, leading discussions on a wide range of financial/tax issues and managing competing demands.
Able to manage own and team’s workload, effectively prioritising tasks to ensure effective delivery of payroll.
Attention to detail to ensure financial/tax submissions are timely and accurate.
Desirable
An understanding of MOD finance processes and Joint Personnel Administration.
Good understanding of personal taxation and National Insurance legislation
Good understanding of payroll operations – with particular focus on accounting, tax and banking issues
Qualifications
CCAB/CIMA Qualification is required for this role - Part qualified or willingness to study for qualification will be considered depending on candidate experience.
Memberships
CCAB/CIMA Membership required for this role - Part qualified or willingness to study will be considered depending on candidate experience.