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Admin Coordination Hub Assistant
| Dyddiad hysbysebu: | 05 Awst 2024 |
|---|---|
| Cyflog: | £25,235 i £28,131 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 19 Awst 2024 |
| Lleoliad: | Glasgow, or Dundee, Scotland |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 3 ddiwrnod yr wythnos |
| Cwmni: | Scottish Government |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 2024-9578 |
Crynodeb
Salary - £25,235 - £28,131
Location - Dundee or Glasgow
Hours - 37 hours per week
Closing Date -19th August 2024 at 23:55
Reference - 2024-9578
Employment Type - Permanent
Overview
The Admin Coordination Hub Assistant is a key role which provides administrative support to all branches of the Corporate Strategy & Communications Unit in Social Security Scotland. This includes PECOS (This is the Scottish Government’s corporate purchasing tool) requisitioning and EPC (Electronic Purchasing Card) purchasing, mailbox management & triage, secretariat/meeting support and National Stakeholder Engagement event support.
The post-holder will foster strong relationships with senior leaders in the Unit and key colleagues across Social Security Scotland, ensuring successful and smooth running of the business, alignment of messaging and the best use of resources.
The Admin Hub provide a wide range of administrative support to all branches of Social Security Scotland’s Corporate Strategy & Communications Unit. These are:
• Corporate Support
• Briefing and Engagement
• Communications and Marketing
These are high profile, fast paced areas of the business that require both generic and tailored support to enable the Unit to work and meet the demands and expectations placed on it. This includes supporting with media enquiries, allocation of Parliamentary and Stakeholder correspondence, PECOS requisitioning and EPC purchasing, mailbox management and triage, secretariat support of working groups and high level forums, and administrative support before, during, and after National Stakeholder Engagement events. The Admin Hub also play a significant role in promoting best practice in regards to workforce planning, budget monitoring, information asset management, risk management, and business resilience.
The Admin Coordination Hub Assistant is a key role in the effective running of the Corporate Strategy & Communications Unit, and the Admin Hub will be crucial in supporting the unit as we take on work related to new benefits and continue the complex and challenging transition journey. The post holder will foster strong relationships with senior leaders in the Unit and key colleagues across Social Security Scotland, ensuring successful, and smooth running of the business, alignment of messaging and the best use of resources.
Overall, this is an essential role at the heart of Social Security Scotland which allows our colleagues to perform business-critical work while providing the necessary admin infrastructure, support and reporting, as well as a significant amount of work implementing the communication and engagement activity required to raise awareness and drive take-up of our benefits.
Main Duties
• Management and triage of emails received to Social Security Scotland’s Briefing & Parliamentary Team, Strategic Communications & Marketing Team, National Stakeholder Engagement Team, Strategic Relationship Management Team and the Admin Coordination Hub mailboxes;
• Supporting the allocation and tracking of Parliamentary Questions and adding correspondence onto the MiCase system;
• Secretariat Support at various working groups, high level meetings and forums within Social Security Scotland;
• Administrative support before, during and after stakeholder events;
• Using the PECOS system to raise purchase orders and procure approved goods and services for teams within the Unit;
• General ad-hoc administrative duties, including updates to our internal and external websites, acknowledgement and onward processing of emails, management of distributions lists and our eRDM files and maintaining spreadsheet information.
Further Information
Social Security Scotland are a Disability Confident Employer. We will consider and implement any reasonable adjustments you may require throughout the recruitment process and during the course of your employment, should you be successful in securing a post. If you feel you may require assistance with any part of our recruitment process, please contact us at Recruitment@socialsecurity.gov.scot.
Location - Dundee or Glasgow
Hours - 37 hours per week
Closing Date -19th August 2024 at 23:55
Reference - 2024-9578
Employment Type - Permanent
Overview
The Admin Coordination Hub Assistant is a key role which provides administrative support to all branches of the Corporate Strategy & Communications Unit in Social Security Scotland. This includes PECOS (This is the Scottish Government’s corporate purchasing tool) requisitioning and EPC (Electronic Purchasing Card) purchasing, mailbox management & triage, secretariat/meeting support and National Stakeholder Engagement event support.
The post-holder will foster strong relationships with senior leaders in the Unit and key colleagues across Social Security Scotland, ensuring successful and smooth running of the business, alignment of messaging and the best use of resources.
The Admin Hub provide a wide range of administrative support to all branches of Social Security Scotland’s Corporate Strategy & Communications Unit. These are:
• Corporate Support
• Briefing and Engagement
• Communications and Marketing
These are high profile, fast paced areas of the business that require both generic and tailored support to enable the Unit to work and meet the demands and expectations placed on it. This includes supporting with media enquiries, allocation of Parliamentary and Stakeholder correspondence, PECOS requisitioning and EPC purchasing, mailbox management and triage, secretariat support of working groups and high level forums, and administrative support before, during, and after National Stakeholder Engagement events. The Admin Hub also play a significant role in promoting best practice in regards to workforce planning, budget monitoring, information asset management, risk management, and business resilience.
The Admin Coordination Hub Assistant is a key role in the effective running of the Corporate Strategy & Communications Unit, and the Admin Hub will be crucial in supporting the unit as we take on work related to new benefits and continue the complex and challenging transition journey. The post holder will foster strong relationships with senior leaders in the Unit and key colleagues across Social Security Scotland, ensuring successful, and smooth running of the business, alignment of messaging and the best use of resources.
Overall, this is an essential role at the heart of Social Security Scotland which allows our colleagues to perform business-critical work while providing the necessary admin infrastructure, support and reporting, as well as a significant amount of work implementing the communication and engagement activity required to raise awareness and drive take-up of our benefits.
Main Duties
• Management and triage of emails received to Social Security Scotland’s Briefing & Parliamentary Team, Strategic Communications & Marketing Team, National Stakeholder Engagement Team, Strategic Relationship Management Team and the Admin Coordination Hub mailboxes;
• Supporting the allocation and tracking of Parliamentary Questions and adding correspondence onto the MiCase system;
• Secretariat Support at various working groups, high level meetings and forums within Social Security Scotland;
• Administrative support before, during and after stakeholder events;
• Using the PECOS system to raise purchase orders and procure approved goods and services for teams within the Unit;
• General ad-hoc administrative duties, including updates to our internal and external websites, acknowledgement and onward processing of emails, management of distributions lists and our eRDM files and maintaining spreadsheet information.
Further Information
Social Security Scotland are a Disability Confident Employer. We will consider and implement any reasonable adjustments you may require throughout the recruitment process and during the course of your employment, should you be successful in securing a post. If you feel you may require assistance with any part of our recruitment process, please contact us at Recruitment@socialsecurity.gov.scot.