Warning
Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
86163 - Crown Court Records Review Officer
| Dyddiad hysbysebu: | 09 Ebrill 2024 |
|---|---|
| Cyflog: | £27,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 26 Ebrill 2024 |
| Lleoliad: | London, UK |
| Cwmni: | Ministry of Justice |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 86163 |
Crynodeb
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
Job Profile: Crown Court Records Review Officer
Role Type: Records and Information Management
Grade: AO
Post Type: Permanent
Working Pattern: Full Time/Part Time/Part Time/Job Share/Flexible Working/Other
Location: The post is based in 102 Petty France, London.
You will be required to attend the office according to Government guidelines and business needs.
Clearance level: Security Check (SC)
Line Management: The vacancy does not have line management responsibility.
About the Department:
Ministry Of Justice (MOJ) is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.
What we do:
We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:
• Courts
• Prisons
• Probation services
• Attendance centers
We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.
Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice
Background:
This post sits in Records Management Service Team (RMS) which is part of the Security and Information Group. The team are responsible for digital and paper records in compliance with the provisions of the Secretary of State’s Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000. All MOJ records retained by business areas and courts must be reviewed by the time they are 20 years old to determine whether they should be permanently preserved at The National Archives (TNA), forming part of our national historical record or whether they should be destroyed.
The Team’s vision is to enable collaboration and support MoJ in making the right knowledge and information available at the right time to the right people in the right way and at the right cost.
Once fully trained you will work as part of the RMS team, to support the disposition of all MOJ’s historical records. You will be responsible for making decisions, ensuring your work is carried out securely, confidentially, and accurately always. You will be expected to contribute towards the continuous improvement of the Team and will be required to engage, collaborate, and influence decisions to the get the job done.
Role Purpose
Review work includes complying with TNA’s Operational Selection Policies and researching which records merit selection for permanent preservation and transfer to TNA. Folders chosen for transfer are reviewed in detail to ensure that sensitive information is closed in accordance with the provisions of the FOIA (Freedom of Information Act) and DPA (Data Protection Act). Some documents may include distressing information or photographs and the successful applicant will need to be able to view these in a professional manner and perform the duties necessary to process that data appropriately.
All MoJ’s electronic records are to be kept in the electronic document and corporate memory system known as Just Store and SharePoint. The digital arm of our Records Management Team is responsible for its integrity and security through adherence to record management standards and procedures. You will be responsible for maintaining and updating Just Store/SharePoint records with disposition decisions made.
Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities:
• To carry out the selection process of MOJ paper and digital crown court records for permanent preservation and transfer to TNA in compliance with TNA guidelines and Operational Selection Policies and by using appropriate research tools.
• To provide detailed reasoning for the decision reached on the required disposal action.
• To carry out sensitivity reviews on selected records to ensure sensitive data is closed in accordance with Freedom of Information and Data Protection legislation.
• To process and prepare paper and digital records selected for permanent preservation in compliance with TNA regulations and guidance.
• To update and maintain all necessary spreadsheets and record logs in connection with the review work and undertake various administrative tasks, to support the effective organization of the work carried out.
• To promote records management practices and procedures.
• To investigate, process and answer oral and written enquiries in accordance with agreed office standards and timescales and assist with any ad hoc duties as required.
• To review ways of working as needed, suggest changes, and assist to implement improvements, engaging with and helping team members and others to do the same.
• This role comes with a degree of manual handling as a proportion of the work the team undertakes involves physical paper records.
• Some records may include distressing information, documentation or photographs and the successful applicant will need to be able to view these in a professional manner.
Job Profile: Crown Court Records Review Officer
Role Type: Records and Information Management
Grade: AO
Post Type: Permanent
Working Pattern: Full Time/Part Time/Part Time/Job Share/Flexible Working/Other
Location: The post is based in 102 Petty France, London.
You will be required to attend the office according to Government guidelines and business needs.
Clearance level: Security Check (SC)
Line Management: The vacancy does not have line management responsibility.
About the Department:
Ministry Of Justice (MOJ) is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.
What we do:
We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:
• Courts
• Prisons
• Probation services
• Attendance centers
We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.
Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice
Background:
This post sits in Records Management Service Team (RMS) which is part of the Security and Information Group. The team are responsible for digital and paper records in compliance with the provisions of the Secretary of State’s Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000. All MOJ records retained by business areas and courts must be reviewed by the time they are 20 years old to determine whether they should be permanently preserved at The National Archives (TNA), forming part of our national historical record or whether they should be destroyed.
The Team’s vision is to enable collaboration and support MoJ in making the right knowledge and information available at the right time to the right people in the right way and at the right cost.
Once fully trained you will work as part of the RMS team, to support the disposition of all MOJ’s historical records. You will be responsible for making decisions, ensuring your work is carried out securely, confidentially, and accurately always. You will be expected to contribute towards the continuous improvement of the Team and will be required to engage, collaborate, and influence decisions to the get the job done.
Role Purpose
Review work includes complying with TNA’s Operational Selection Policies and researching which records merit selection for permanent preservation and transfer to TNA. Folders chosen for transfer are reviewed in detail to ensure that sensitive information is closed in accordance with the provisions of the FOIA (Freedom of Information Act) and DPA (Data Protection Act). Some documents may include distressing information or photographs and the successful applicant will need to be able to view these in a professional manner and perform the duties necessary to process that data appropriately.
All MoJ’s electronic records are to be kept in the electronic document and corporate memory system known as Just Store and SharePoint. The digital arm of our Records Management Team is responsible for its integrity and security through adherence to record management standards and procedures. You will be responsible for maintaining and updating Just Store/SharePoint records with disposition decisions made.
Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities:
• To carry out the selection process of MOJ paper and digital crown court records for permanent preservation and transfer to TNA in compliance with TNA guidelines and Operational Selection Policies and by using appropriate research tools.
• To provide detailed reasoning for the decision reached on the required disposal action.
• To carry out sensitivity reviews on selected records to ensure sensitive data is closed in accordance with Freedom of Information and Data Protection legislation.
• To process and prepare paper and digital records selected for permanent preservation in compliance with TNA regulations and guidance.
• To update and maintain all necessary spreadsheets and record logs in connection with the review work and undertake various administrative tasks, to support the effective organization of the work carried out.
• To promote records management practices and procedures.
• To investigate, process and answer oral and written enquiries in accordance with agreed office standards and timescales and assist with any ad hoc duties as required.
• To review ways of working as needed, suggest changes, and assist to implement improvements, engaging with and helping team members and others to do the same.
• This role comes with a degree of manual handling as a proportion of the work the team undertakes involves physical paper records.
• Some records may include distressing information, documentation or photographs and the successful applicant will need to be able to view these in a professional manner.