HR Coordinator - Train'd Up
| Dyddiad hysbysebu: | 23 Ebrill 2026 |
|---|---|
| Cyflog: | £25,000 i £28,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 23 Mai 2026 |
| Lleoliad: | E16 4TG |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Train'd Up |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | HRC013 |
Crynodeb
Job description:
To provide comprehensive HR and administrative support to the People Manager, ensuring all employee lifecycle processes are delivered efficiently and in line with statutory requirements.
Key Responsibilities
HR Administration & Employee Lifecycle
Provide administrative support across the full employee lifecycle:
Recruitment, onboarding, contract changes, and leavers
Prepare contracts, offer letters, and onboarding documentation
Maintain accurate employee records on HR systems and personnel files
Support payroll processes (e.g. data changes, absence reporting)
Safeguarding & Compliance
Maintain and oversee the Single Central Record (SCR) ensuring:
All pre-employment checks are completed and recorded (e.g. DBS, right to work, references, qualifications)
Records are accurate, up-to-date, and compliant with statutory guidance (e.g. Keeping Children Safe in Education)
Maintain the Safeguarding Concerns Log, ensuring:
All concerns are logged promptly, accurately, and confidentially
Appropriate escalation to the Designated Safeguarding Lead (DSL)
Records are audit-ready and securely stored
Support internal and external safeguarding audits and inspections (e.g. Ofsted)
Monitor compliance deadlines (e.g. DBS renewals, training updates)
Recruitment & Vetting
Coordinate safer recruitment processes in line with safeguarding requirements
Carry out pre-employment checks:
DBS checks
References
Right to work verification
Ensure all vetting documentation is correctly recorded on the SCR
Data Management & Reporting
Maintain HR databases and trackers (e.g. absence, training, compliance logs)
Produce regular reports for:
HR Manager
Safeguarding Lead
Senior Leadership Team
Ensure data accuracy and GDPR compliance
Stakeholder Support
Act as a first point of contact for HR queries from staff and managers
Support managers with HR processes and policies
Liaise with safeguarding, compliance, and quality teams
Training & Compliance Tracking
Monitor and record mandatory training (e.g. safeguarding, Prevent, GDPR)
Ensure staff records are up to date and compliant
Chase outstanding training and documentation
Person Specification
Essential Skills & Experience
Previous experience in an HR or administrative role
Strong attention to detail and accuracy
Experience managing confidential and sensitive information
Good working knowledge of:
Microsoft Office (especially Excel)
HR systems / databases
Understanding of safeguarding responsibilities in education (or willingness to learn)
Desirable
Experience working in:
FE College, school, or training provider
Knowledge of:
Single Central Record (SCR) requirements
Safer recruitment practices
Ofsted or audit environments
To provide comprehensive HR and administrative support to the People Manager, ensuring all employee lifecycle processes are delivered efficiently and in line with statutory requirements.
Key Responsibilities
HR Administration & Employee Lifecycle
Provide administrative support across the full employee lifecycle:
Recruitment, onboarding, contract changes, and leavers
Prepare contracts, offer letters, and onboarding documentation
Maintain accurate employee records on HR systems and personnel files
Support payroll processes (e.g. data changes, absence reporting)
Safeguarding & Compliance
Maintain and oversee the Single Central Record (SCR) ensuring:
All pre-employment checks are completed and recorded (e.g. DBS, right to work, references, qualifications)
Records are accurate, up-to-date, and compliant with statutory guidance (e.g. Keeping Children Safe in Education)
Maintain the Safeguarding Concerns Log, ensuring:
All concerns are logged promptly, accurately, and confidentially
Appropriate escalation to the Designated Safeguarding Lead (DSL)
Records are audit-ready and securely stored
Support internal and external safeguarding audits and inspections (e.g. Ofsted)
Monitor compliance deadlines (e.g. DBS renewals, training updates)
Recruitment & Vetting
Coordinate safer recruitment processes in line with safeguarding requirements
Carry out pre-employment checks:
DBS checks
References
Right to work verification
Ensure all vetting documentation is correctly recorded on the SCR
Data Management & Reporting
Maintain HR databases and trackers (e.g. absence, training, compliance logs)
Produce regular reports for:
HR Manager
Safeguarding Lead
Senior Leadership Team
Ensure data accuracy and GDPR compliance
Stakeholder Support
Act as a first point of contact for HR queries from staff and managers
Support managers with HR processes and policies
Liaise with safeguarding, compliance, and quality teams
Training & Compliance Tracking
Monitor and record mandatory training (e.g. safeguarding, Prevent, GDPR)
Ensure staff records are up to date and compliant
Chase outstanding training and documentation
Person Specification
Essential Skills & Experience
Previous experience in an HR or administrative role
Strong attention to detail and accuracy
Experience managing confidential and sensitive information
Good working knowledge of:
Microsoft Office (especially Excel)
HR systems / databases
Understanding of safeguarding responsibilities in education (or willingness to learn)
Desirable
Experience working in:
FE College, school, or training provider
Knowledge of:
Single Central Record (SCR) requirements
Safer recruitment practices
Ofsted or audit environments