Ward and Clinical Admin

Dyddiad hysbysebu:	04 Mawrth 2026
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Negotiable
Oriau:	Llawn Amser
Dyddiad cau:	12 Mawrth 2026
Lleoliad:	Sheffield, S11 9BF
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	C9457-26-0063

Crynodeb

To work as part of the administrative team covering the acute wards to provide reciprocal cover to other unit sites as directed by the service manager or ward manager To support systems for incident reporting and contribute to the coordination of the formal complaints procedure, accident and incident report and requests of a legal nature with acute services ward manger or service manager To have the ability to multi-task including urgent staffing processing, telephone enquiries, management requests and secretarial duties. To monitor stock and complete stock and non-stock requisitions, submitting requests to the ward manager and service manager for authorisation, goods receipting and store stock appropriately which may necessitate some moving and handling. To monitor invoices and process these, for example, taxi account, and resolve any discrepancies. Refer to ward manager and service manager as required. Maintain accurate records and processes for ordering. To undertake general office administrative duties, such as filing, photocopying and laminating documentation, client file preparation, taking accurate messages for clinical staff, organising meetings, sorting and collection of mail. To compose non clinical correspondence on behalf of the ward Team. To assist in the reporting of Estates/Security issues in accordance with Health & Safety and Risk Policies. To attend team meetings/briefings, taking notes when required. To undertake admin and secretarial duties as delegated To liaise with other admin staff within Sheffield Health Partnership as the service requires. To comply with SHPU Paperless Working Policy and procedures for Electronic Notes Systems with regards to administration, confidentiality and filing. To establish, review and provide maintenance of effective administrative systems and produce written guidelines in order to keep team members informed. To assist in the recruitment of A&C staff and be responsible for their induction as required Administrative/Secretarial Duties To provide an efficient copy typing, audio typing and word processing of clinical and non-clinical information involving a high degree of accuracy surrounding medical terminology. To issue letters and reports to GPs and referral agencies. To maintain and administer up to date Information Governance protocol regarding confidential client information which may still need to include storing paper files which will include archiving on a yearly basis. To arrange appointments for patients/carers, and if necessary ensure coordination with external professionals, organise room bookings at appropriate venues. To take accurate confidential messages on behalf of Clinicians and Operational Management and ensure these are promptly passed on. To co-ordinate meetings between managers and other senior staff and take notes when required. To contribute to the production of timely, accurate statistical information and reports for the Management Team. To assist in the organisation of staff and patient events including sourcing and booking venues, arranging speakers, issuing information to delegates and keeping records. To assist in processes for dealing with requests for patient records from external agencies. To ensure timely issuing of reports, cheque requests, treatment notes etc. To keep accurate records. To understand the systems for allowing patients access to health records and a knowledge of legal documentation and systems. To undertake any other duties appropriate to the role/grading as required by the service. Any change of duties will be discussed with the post holder prior to implementation. I.T. Duties To liaise with IT support to resolve any IT issues for acute services. To use a variety of I.T. packages to produce a wide scope of documents including presentations and reports as directed. To routinely monitor and review warranties of Team laptops to ensure they are suitable, updated and available for use by clinicians. To undertake computer duties that includes the relevant use of Access, Excel, Microsoft word, e-mail, PowerPoint and internet. To be responsible for ordering I.T. equipment for the service via stock and non-stock requisitions as directed by the Operational and ward Managers. Personal Development To participate in Trust Personal Development Review (PDR) and Knowledge and Skills Framework (KSF) and produce a personal development plan. To attend SHPU staff meetings and training sessions, as and when necessary, in order to keep abreast of relevant Health and Social Care issues and to support personal development. All employees are expected to observe the Trusts Equal Opportunities Policy in their behaviour to the public and fellow employees. In fulfilling these key tasks the post holder will be expected to be familiar with the local policies and procedures, especially in respect of Health & Safety at Work, Confidentiality, Risk and Fire.