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Project Co-ordinator and Executive Assistant – CAMHS SLG
| Dyddiad hysbysebu: | 04 Mawrth 2026 |
|---|---|
| Cyflog: | £46,419.00 i £55,046.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £46419.00 - £55046.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 18 Mawrth 2026 |
| Lleoliad: | London, SE5 8AB |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9334-26-0192 |
Crynodeb
Key Responsibilities: The post holder will be accountable to the Service Director. Administration and Executive Assistant Duties To be responsible for ensuring the office of the Service Director runs efficiently and effectively. This will include full executive assistant duties to SLG including executive level covering diary management and operations administration; checking and authorising invoices; supporting interface work with other executives and delivery against corporate asks as agreed. Ensure all email correspondence and telephone calls both internal and external for the Service Director are responded to, flagged, redirected as appropriate/or messages relayed as required. This includes identifying and working reactively to urgent operational issues and incidents as they arise. To handle these telephone and email enquiries, some of which could potentially be sensitive, and liaise with a variety of sources within and outside the Trust on behalf of the Service Director. To undertake projects on behalf of the Service Director and SLG when required. Facilitate visits from external stakeholders to the Service Director office, and visits by the SD to services and external partners including the Integrated Care Board and Local Authority. Organise and attend meetings as required both internally and externally and ensure papers are prepared and circulated in good time. To take accurate minutes. Arrange departmental away days, ensuring the appropriate preparation i.e. book venues, organise equipment, order refreshments, reserve accommodation and make travel arrangements. Open and screen post and correspondence for the Service Director and SLG which will include generating own correspondence and undertaking intermediary action on behalf of the Chief Operating Office. This includes taking dictation/draft responses to letters and memos. Governance and Secretariat Provide full administrative secretariat functions to Service Meetings which are chaired at executive level. These meetings include: CAMHS Senior Leadership Group, CAMHS Directorate Leadership Team and CAMHS Senior Management Team. Produce and circulate agendas (including agreeing agenda with executive chairs), produce meeting pack of papers, take accurate minutes and actions; hold the log and follow up action points for a range of different meetings both internal and external. Provide administrative support to work packages related to operational improvement measures in the trust. This includes organising full/half day workshops with internal and external stakeholders, working with the quality centre and the Programme Management Office. Financial Management Manage all financial transactions for the Service Director, working closely with the Finance Business Partner Raise purchase orders on eProc, set up suppliers, complete panel processes for payment (including submissions to non-pay panel, non-medical agency panel, Cap-ital Review Group) Manage all incoming invoices to the office of the Service Director, checking their accuracy and supporting their smooth payment, resolving queries working with fi-nance business partners and external suppliers Management Accountability The Project Co-ordinator and Executive Assistant reports directly to the Service Director and line managers the admin staff supporting the office of the SD. This includes working closely with the other members of the senior management team, executive team, operational directorates admin teams, and the PAs to the wider trust. The post holder will need to engage and interact with senior staff within and outside the Trust, including associated partners and agencies. Manage, organize and run all aspects relating to the recruitment of staff to a senior trust level for Service Director, including the completion of forms, advertising vacancies internally and externally and coordinating the interview process. Please refer to the JD for a full description.