Part Time Charity Manager
| Dyddiad hysbysebu: | 04 Chwefror 2026 |
|---|---|
| Cyflog: | £30,000 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 18 Chwefror 2026 |
| Lleoliad: | UB8 1GW |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Fassnidge Memorial Trust |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Part Time - job share role - 17 hours per week, Wednesday 12.30pm-4.30pm, Thursday 9.30am-4.30pm and Friday 9.30am-4.30pm.
We are looking for a responsible Charity Manager to perform a variety of managerial and administrative tasks as part of a job share role.
Duties include contributing to the day-to-day work of the Trust, premises management, charitable initiatives and projects, and providing direct support to the Trustees.
You will need to have excellent people skills, an interest in the local community, and be able to deal sensitively with a range of stakeholders and have proven IT skills.
Experience of premises management and people management is desirable.
The Trust operates in accordance with the Charities legislation, its governing documents and policies and, therefore, an understanding of working in a charity would also be desirable.
Other necessary qualities include confidentiality, efficiency and being able to work on your own initiative and under pressure and a willingness to contribute to the continued improvement of the Trust. The role requires the ability to work in a job share position on the days specified.
Salary: £30,000 pa pro rata
Closing Date: Wednesday 18th February 2026
Full Job Description:
Charity management and office duties
- Be the first and main point of contact for all Trust activities and administration
- Handle telephone, email, website and postal enquiries appropriately
- Update website and social media
- Organise and coordinate Trust administration processes and procedures
- Manage the registers, records and administrative systems
- Maintain and ensure Charity Commission and Companies House records, Policies, Risk Register and key holder details are up to date and reviewed as required.
- Arrange the Trust’s insurance that is relevant and competitive
- Ensure the smooth running of office
- Make sure all office procedure documents are up to date and maintained
- Manage and Review Food Standards Agency requirements
- Ensure a smooth handover between the Charity managers and maintain good communication
- Manage office equipment
Nurture and maintain key relationships
- Liaise with the Trust advisors, providing assistance as required
- Network with other charities and stakeholder groups with common aims, under the direction of the Trustees, to progress the objectives of the Trust
- Manage supplier and contractor relations
- Be a point of contact for independent financial advisor
Clerk Trust meetings
- In conjunction with the Chairperson, prepare Agendas, minutes and papers for meetings
- Agree meeting dates with the Trustees, manage invitations and attendance,
- ensure smooth running thereof
Event and project management
- Manage the annual Christmas hampers initiative, ensuring objectives are met and budgets are adhered to
- Research events and suggest ideas of how to promote the Trust
Accounting
- Issue invoices and credit notes
- Maintain invoice records in accordance with finance officer requirements
- Ensure all accounts are settled in a timely manner
- Handle, maintain and record petty cash
Manage the Grant scheme
- Provide appropriate detail to enable Trustees to make informed decisions
- Source and arrange delivery of items and services
- Build and maintain excellent working relationships with service suppliers
- Liaise with application sponsors and organisations
- Keep Grant Register updated and aligned to finance officer requirements
People management
- Manage part-time catering assistants
- Manage staff leave requests and sickness leave
- Arrange training, performance reviews and annual reviews as required
- Manage staff recruitment; source candidates and manage onboarding
Manage the Community Hall
- Arrange service visits, repairs and maintenance, ensure routine checks and tests are carried out
- Manage the cleaning of the hall; purchase cleaning products as required
- Ensure the hall is presentable and that it and its contents are in a good state of repair
- Acquire quotes and liaise with Trustees for more expensive repairs
- Maintain excellent relations with the building management company
Manage hall hire
- Ensure bookings calendar is kept up to date
- Review and update hire documentation
- Ensure hirers provide the Trust will all necessary information and licences
- Provide information and instruction for hirers
- Open and close hall for hirers when necessary
- Deal with complaints arising
- Ad hoc cleaning and tidying when necessary
Other properties owned by the Trust
- Be the first point of contact for the Trust tenants and management companies
- Arrange and manage any necessary repair or maintenance project as agreed by Trustees
Ad hoc
- Any other duties required with the general level of responsibility of the post that the Trust may from time to time ask the post-holder to perform
We are looking for a responsible Charity Manager to perform a variety of managerial and administrative tasks as part of a job share role.
Duties include contributing to the day-to-day work of the Trust, premises management, charitable initiatives and projects, and providing direct support to the Trustees.
You will need to have excellent people skills, an interest in the local community, and be able to deal sensitively with a range of stakeholders and have proven IT skills.
Experience of premises management and people management is desirable.
The Trust operates in accordance with the Charities legislation, its governing documents and policies and, therefore, an understanding of working in a charity would also be desirable.
Other necessary qualities include confidentiality, efficiency and being able to work on your own initiative and under pressure and a willingness to contribute to the continued improvement of the Trust. The role requires the ability to work in a job share position on the days specified.
Salary: £30,000 pa pro rata
Closing Date: Wednesday 18th February 2026
Full Job Description:
Charity management and office duties
- Be the first and main point of contact for all Trust activities and administration
- Handle telephone, email, website and postal enquiries appropriately
- Update website and social media
- Organise and coordinate Trust administration processes and procedures
- Manage the registers, records and administrative systems
- Maintain and ensure Charity Commission and Companies House records, Policies, Risk Register and key holder details are up to date and reviewed as required.
- Arrange the Trust’s insurance that is relevant and competitive
- Ensure the smooth running of office
- Make sure all office procedure documents are up to date and maintained
- Manage and Review Food Standards Agency requirements
- Ensure a smooth handover between the Charity managers and maintain good communication
- Manage office equipment
Nurture and maintain key relationships
- Liaise with the Trust advisors, providing assistance as required
- Network with other charities and stakeholder groups with common aims, under the direction of the Trustees, to progress the objectives of the Trust
- Manage supplier and contractor relations
- Be a point of contact for independent financial advisor
Clerk Trust meetings
- In conjunction with the Chairperson, prepare Agendas, minutes and papers for meetings
- Agree meeting dates with the Trustees, manage invitations and attendance,
- ensure smooth running thereof
Event and project management
- Manage the annual Christmas hampers initiative, ensuring objectives are met and budgets are adhered to
- Research events and suggest ideas of how to promote the Trust
Accounting
- Issue invoices and credit notes
- Maintain invoice records in accordance with finance officer requirements
- Ensure all accounts are settled in a timely manner
- Handle, maintain and record petty cash
Manage the Grant scheme
- Provide appropriate detail to enable Trustees to make informed decisions
- Source and arrange delivery of items and services
- Build and maintain excellent working relationships with service suppliers
- Liaise with application sponsors and organisations
- Keep Grant Register updated and aligned to finance officer requirements
People management
- Manage part-time catering assistants
- Manage staff leave requests and sickness leave
- Arrange training, performance reviews and annual reviews as required
- Manage staff recruitment; source candidates and manage onboarding
Manage the Community Hall
- Arrange service visits, repairs and maintenance, ensure routine checks and tests are carried out
- Manage the cleaning of the hall; purchase cleaning products as required
- Ensure the hall is presentable and that it and its contents are in a good state of repair
- Acquire quotes and liaise with Trustees for more expensive repairs
- Maintain excellent relations with the building management company
Manage hall hire
- Ensure bookings calendar is kept up to date
- Review and update hire documentation
- Ensure hirers provide the Trust will all necessary information and licences
- Provide information and instruction for hirers
- Open and close hall for hirers when necessary
- Deal with complaints arising
- Ad hoc cleaning and tidying when necessary
Other properties owned by the Trust
- Be the first point of contact for the Trust tenants and management companies
- Arrange and manage any necessary repair or maintenance project as agreed by Trustees
Ad hoc
- Any other duties required with the general level of responsibility of the post that the Trust may from time to time ask the post-holder to perform