NIHR BRC Administration Manager
| Dyddiad hysbysebu: | 28 Ionawr 2026 |
|---|---|
| Cyflog: | £38,682.00 i £46,580.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £38682.00 - £46580.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 01 Mawrth 2026 |
| Lleoliad: | Oxford, OX3 9DY |
| Cwmni: | NHS Jobs |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | C9321-26-0100 |
Crynodeb
RESPONSIBILITIES: Office management 1. Provide high quality, consistent and comprehensive administrative support functions to the BRC management team office, managing incoming communications, drafting responses and distributing and delegating tasks where appropriate, demonstrating a high level of discretion, confidentiality and appropriate initiative. 2. Act as a first point of contact for communication with the BRC in a confidential, effective and efficient manner. 3. Coordinate and administer BRC Steering Committee, BRC research theme leaders meetings, BRC operations meetings and BRC management team meetings. Includes organizing schedules, rooms and refreshments, preparing agendas and papers, circulating information, taking high quality minutes and ensuring action points are followed up. 4. Maintain and build upon internal/external relationships and communicate effectively with a range of stakeholders and partner organisations at Executive and Board level at OUH NHS Foundation Trust and University of Oxford. 5. Take ownership of the management of smaller discrete projects at the request of the BRC senior management team and support them with the management of larger more complex projects. 6. Assist the Head of BRC Operations with Human Resource issues, such as recruitment, appraisals, absence reporting, and recording of annual leave. 7. Manage the purchase and stock control of stationery, refreshments, template documents and equipment for the BRC. 8. Oversee the use of BRC meeting rooms and office facilities. 9. Organise office maintenance and repair as necessary. Diary management and correspondence 10. Manage the Deputy and Head of BRC Operations calendars and resolve complex and conflicting commitments on a daily basis. Anticipate diary pressures and take appropriate action to ensure smooth running and effectiveness. 11. Arrange meetings and appointments via the calendar system with both internal and external contacts working closely with the BRC Director . This will include liaison at the highest levels with Trust and University staff. 12. Plan and co-ordinate diary events such as Ministerial and other high-level visits/Board and other away days, meetings and conferences. 13. Identify suitable venues on or off site, depending on the number of delegates, room layout, hospitality and audio-visual requirements. 14. Organise travel and accommodation arrangements for the BRC management team. Finance 15. Support the BRC management team in financial matters including co-ordinating invoice payment and claim form processing such as travel, subsistence and other expenses and preparing purchase requisitions as necessary. Working closely with the R&D Head of Financial Management. Engagement with National Institute for Research (NIHR) 16. Support Deputy Head of Operations to ensure that all relevant quarterly and annual reporting requirements are quality checked and deadlines met. Includes working closely with BRC theme liaisons. 17. Contribute to the planning and management of future BRC funding applications, working closely with the BRC senior management team and BRC Director. Other responsibilities 18. Attend and participate in training, both internal and external, in order to carry out these duties effectively. 19. Any other duties relevant to the post and appropriate to the grade, which reflect the changing needs of the service. 20. All post holders will be expected to adhere to the NHS Code of Conduct.