Team Administrator - Medicine of the Elderly | Imperial College Healthcare NHS Trust
| Dyddiad hysbysebu: | 09 Ionawr 2026 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £30,546 - £32,207 inclusive |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 13 Chwefror 2026 |
| Lleoliad: | London, W2 1NY |
| Cwmni: | IMPERIAL COLLEGE HEALTHCARE NHS TRUST |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 7724458/290-MIC-1939 |
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An exciting opportunity has arisen for the Medicine of the Elderly department. We are looking for an enthusiastic, dedicated and proactive team player to join our team as an administrator in our department.
You will provide effective and efficient clerical support to a team of consultants and other clinical staff, helping to ensure the smooth running of the department.
You will be also responsible for booking, changing and cancelling patient appointments for the unit; ensuring that all access and booking standards are met in regards to patient appointments, input and maintain information on local or central database for patients admitted, transferred or discharged from the ward; maintain medical records and patient documentation; responsible for undertaking clerical duties for the unit.
• Manage all correspondence, typing reports, agendas, minutes of meetings for the designated team.
• Arranges meetings for the team as necessary, managing room bookings and materials required.
• Receive post and deal with routine correspondence and undertake follow-up action as directed by the unit manager or team leader.
• To receive and respond to queries from external parties, patients and relatives, or other departments, escalating more complex queries to the relevant member of the team.
• Assist with answering queries as directed by the unit manager or team lead, ensuring that when possible they are resolved early and arranging for necessary action to be expedited.
• Ensure clinical administration is dealt with effectively, including those matters where liaison with other departments, hospitals or services is necessary.
• Manage the diaries of team members.
• General administration duties such as photocopying and filing.
• Keep accurate records of leave for all team members and provide reports as necessary.
• Ensure that patient information systems are used to enhance the efficient running of the service as necessary.
• Work with the wider team to support the development and introduction of new ways of working.
• Assist the wider team with any other duties that are necessary to ensure the smooth running of the service.
• Maintain and update local databases.
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews, please view the Job Description attachment with the job advert.
This advert closes on Friday 16 Jan 2026