Project Support Administration Assistant
| Dyddiad hysbysebu: | 24 Rhagfyr 2025 |
|---|---|
| Cyflog: | £26,299.63 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £26299.63 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 06 Ionawr 2026 |
| Lleoliad: | Bodmin, PL31 1AH |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | P0017-25-0038 |
Crynodeb
Job Summary To provide dedicated, project-specific administrative and coordination support to the Project Manager, enabling the effective planning, delivery, and reporting of defined projects. The post-holder will focus on administrative and governance tasks strictly related to project work, ensuring continuity, consistency, and robustness of project documentation and processes. The role will also provide general administrative support to the project team as required, contributing to efficient team functioning and successful project outcomes. Key accountabilities: Project Support Provide day-to-day administrative and coordination support across all stages of the project lifecycle. Act as a back-up to the Project Manager by maintaining project plans, trackers, risk and issue logs to ensure continuity. Support project planning, scheduling, meeting coordination and milestone tracking. Monitor progress against plans and highlight risks, issues or slippage to the Project Manager. Prepare draft updates, reports and briefing notes for review. Assist in the preparation of project documentation, reports, presentations and briefing papers. Administration and Coordination Organise and service project meetings, including agendas, minute taking and action tracking. Maintain accurate, well-structured project files with appropriate version control. Coordinate routine communications and follow-up actions on behalf of the Project Manager. Provide direct support to the Project Manager by managing project-related procurement, liaising with the Purchasing Specialist as required, maintaining project-specific financial records, and escalating any issues or discrepancies. Data, Reporting and Documentation Collect, input and maintain project data, trackers and dashboards. Assist with preparation of internal and external reports. Ensure documentation supports governance, audit and inspection requirements. Coordinate information requests for audits or reviews. Communication and Stakeholder Engagement Act as a first point of contact for project-related queries. Liaise with internal teams and external stakeholders to support project delivery. Ensure decisions and actions are clearly recorded and followed up. Wider Team and Service Support Provide flexible administrative support to the wider project team and service. Assist with coordination, documentation and meeting support as required. Undertake other duties commensurate with the role. Confidentiality and Information Governance Maintain confidentiality of all sensitive and personal information in line with organisational policies, GDPR and information governance requirements. Ensure records are stored, shared and disposed of appropriately. Health and Safety Take reasonable care for your own health and safety and that of others who may be affected by your work activities, including wearing appropriate PPE and exercising additional care when entering any commercial units at Harleigh Road Dental Centre or any other external sites attended. Comply with all health and safety policies, procedures, and risk assessments while on site.