Secretarial Administrator
| Dyddiad hysbysebu: | 22 Rhagfyr 2025 |
|---|---|
| Cyflog: | £30,160 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 21 Ionawr 2026 |
| Lleoliad: | Falkirk, Falkirk County |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Scottish Legal Aid Board |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Job title: Secretarial Administrator | Grade: 3 | Employment type: permanent | Hours: full time (35 hours per week) | Starting salary: £30,160 | Directorate: Client Legal Services | Department: Public Defence Solicitors’ Office (PDSO) | Location: Falkirk | Closing date: 18 January 2026 (23:55)
We are looking for a well-organised and proactive Secretarial Administrator to join the PDSO Falkirk office. Reporting to the Network and Systems Coordinator, you will provide high-quality legal administration and casework support to solicitors locally and across the network.
This role is central to ensuring smooth day-to-day operations and supporting the delivery of client-centred and trauma-informed legal services.
Key responsibilities include:
Providing general administrative and casework support
Maintaining and updating case files
Audio typing, copy typing and preparing documents
Reception and client enquiries
Handling incoming and outgoing mail
Managing case documents (scanning, photocopying, downloading)
Diary management
Processing invoices and requisitions
Using and monitoring Legal Aid Online (LAOL)
Assisting with admin tasks delegated by the Network and Systems Coordinator
Supporting training for new business support staff.
To succeed in this role, you will need:
Strong communication skills
Confident IT skills (Microsoft applications)
High accuracy and attention to detail
Fast and accurate typing - experience in audio typing using transcription software is highly desirable
Ability to work independently with good judgement
Strong organisation and time-management skills
Excellent customer service
Understanding of confidentiality and data protection.
For more details about this role and a full list of essential criteria and required competencies, please see the Job Description.
Completed applications should be returned by Sunday 18 January 2026.
We are looking for a well-organised and proactive Secretarial Administrator to join the PDSO Falkirk office. Reporting to the Network and Systems Coordinator, you will provide high-quality legal administration and casework support to solicitors locally and across the network.
This role is central to ensuring smooth day-to-day operations and supporting the delivery of client-centred and trauma-informed legal services.
Key responsibilities include:
Providing general administrative and casework support
Maintaining and updating case files
Audio typing, copy typing and preparing documents
Reception and client enquiries
Handling incoming and outgoing mail
Managing case documents (scanning, photocopying, downloading)
Diary management
Processing invoices and requisitions
Using and monitoring Legal Aid Online (LAOL)
Assisting with admin tasks delegated by the Network and Systems Coordinator
Supporting training for new business support staff.
To succeed in this role, you will need:
Strong communication skills
Confident IT skills (Microsoft applications)
High accuracy and attention to detail
Fast and accurate typing - experience in audio typing using transcription software is highly desirable
Ability to work independently with good judgement
Strong organisation and time-management skills
Excellent customer service
Understanding of confidentiality and data protection.
For more details about this role and a full list of essential criteria and required competencies, please see the Job Description.
Completed applications should be returned by Sunday 18 January 2026.