Property & Engineering Operations Coordinator
| Dyddiad hysbysebu: | 03 Rhagfyr 2025 |
|---|---|
| Cyflog: | £39,000 i £44,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 02 Ionawr 2026 |
| Lleoliad: | City Of London, London, EC2R 8AH |
| Cwmni: | CBW Staffing Solutions Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 58631535 |
Crynodeb
Property & Engineering Operations Coordinator - Engineering Division - Permanent position - £38,000 - 44,000 per annum
Location: City of London
Employment: Full-time, Permanent
We are seeking a highly organised and proactive Property & Engineering Operations Coordinator to provide high-level administrative and operational support within a busy directorate. This role is ideal for an experienced Operations Coordinator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.
Key Responsibilities: Operational Support
- Provide day-to-day operational support to Infrastructure Engineering leadership, maintaining effective systems, processes and incident management protocols.
- Oversee and improve workplace management tools (e.g., Planon, Help Desk) and support Safe Systems of Work through accurate database and document upkeep.
- Prepare and present operational and administrative reports on behalf of senior managers.
Commercial & Financial Management
- Produce, validate and coordinate commercial reports, KPIs/SLAs, and annual budget submissions.
- Manage purchasing, invoicing, receipting and financial reconciliation, ensuring accurate monthly budget and forecast reporting.
Supplier & Contract Coordination
- Act as a key liaison for third-party engineering suppliers, resolving queries and monitoring performance.
- Oversee operational contracts, maintain supplier databases, and support best-practice contract compliance.
Governance, Risk & Compliance
- Maintain statutory compliance records, risk logs and property logbooks.
- Monitor operational risks and incidents, support health & safety activities, and maintain business continuity plans.
- Coordinate industry memberships, events and market intelligence to support strategic planning.
Team Coordination & Workforce Administration
- Manage administrative staff and ensure accurate team rotas, contract details and workforce data.
- Oversee recruitment logistics, onboarding, training schedules and CPD coordination.
- Administer holidays, sickness, expenses, and maintain departmental SharePoint sites.
About You:
- Familiarity with Planon or similar computer-aided facility management system or integrated workplace maintenance systems
- Familiarity with the practical application of SFG20, the BESA (Building Engineering Services Association) standard for planned preventative building maintenance
- IOSH Managing or Operating Safely qualification (or willingness to obtain).
- Experience providing operational or administrative support in an engineering, property, or facilities environment.
- Demonstrable experience in managing end-to-end financial processes, including budget preparation and monitoring, forecasting, planning project budgets, overseeing invoicing, and ensuring accurate reconciliation
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Excellent communicator in both verbal and written form.
- Strong organisational and time management skills.
- Demonstrates high standards and attention to detail in all work undertaken.
- Ability to work collaboratively and flexibly with a range of staff and contractors.
- Maintains resilience and performs effectively under pressure.
What’s on Offer:
- Competitive salary
- Encourage flexible working
- Private medical insurance and income protection
- 26 days annual leave with option to buy up to 12 additional days
If you’re enthusiastic, organised, and ready to make a positive impact, we’d love to hear from you.
To apply, please submit your CV online, or contract Stacey at CBW Staffing Solutions for more information!
Location: City of London
Employment: Full-time, Permanent
We are seeking a highly organised and proactive Property & Engineering Operations Coordinator to provide high-level administrative and operational support within a busy directorate. This role is ideal for an experienced Operations Coordinator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.
Key Responsibilities: Operational Support
- Provide day-to-day operational support to Infrastructure Engineering leadership, maintaining effective systems, processes and incident management protocols.
- Oversee and improve workplace management tools (e.g., Planon, Help Desk) and support Safe Systems of Work through accurate database and document upkeep.
- Prepare and present operational and administrative reports on behalf of senior managers.
Commercial & Financial Management
- Produce, validate and coordinate commercial reports, KPIs/SLAs, and annual budget submissions.
- Manage purchasing, invoicing, receipting and financial reconciliation, ensuring accurate monthly budget and forecast reporting.
Supplier & Contract Coordination
- Act as a key liaison for third-party engineering suppliers, resolving queries and monitoring performance.
- Oversee operational contracts, maintain supplier databases, and support best-practice contract compliance.
Governance, Risk & Compliance
- Maintain statutory compliance records, risk logs and property logbooks.
- Monitor operational risks and incidents, support health & safety activities, and maintain business continuity plans.
- Coordinate industry memberships, events and market intelligence to support strategic planning.
Team Coordination & Workforce Administration
- Manage administrative staff and ensure accurate team rotas, contract details and workforce data.
- Oversee recruitment logistics, onboarding, training schedules and CPD coordination.
- Administer holidays, sickness, expenses, and maintain departmental SharePoint sites.
About You:
- Familiarity with Planon or similar computer-aided facility management system or integrated workplace maintenance systems
- Familiarity with the practical application of SFG20, the BESA (Building Engineering Services Association) standard for planned preventative building maintenance
- IOSH Managing or Operating Safely qualification (or willingness to obtain).
- Experience providing operational or administrative support in an engineering, property, or facilities environment.
- Demonstrable experience in managing end-to-end financial processes, including budget preparation and monitoring, forecasting, planning project budgets, overseeing invoicing, and ensuring accurate reconciliation
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Excellent communicator in both verbal and written form.
- Strong organisational and time management skills.
- Demonstrates high standards and attention to detail in all work undertaken.
- Ability to work collaboratively and flexibly with a range of staff and contractors.
- Maintains resilience and performs effectively under pressure.
What’s on Offer:
- Competitive salary
- Encourage flexible working
- Private medical insurance and income protection
- 26 days annual leave with option to buy up to 12 additional days
If you’re enthusiastic, organised, and ready to make a positive impact, we’d love to hear from you.
To apply, please submit your CV online, or contract Stacey at CBW Staffing Solutions for more information!