Senior School Administrator
| Dyddiad hysbysebu: | 01 Hydref 2025 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Competitive |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 31 Hydref 2025 |
| Lleoliad: | Tottington, BL8 3AX |
| Cwmni: | inploi |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 75746741 |
Crynodeb
Working Hours: 37 hours per week, term time
Base: Christ Church C of E Primary School, Church Street, Walshaw BL8 3AX
Grade: 8 £28,598 - £31,022 FTE (actual salary £24,690 - £26,772)
Contract: Permanent
Required From: As soon as possible
Apply Here: https://candidates.every.education/Vacancies/Details?advertKey=47772724-4304-4085-803e-dbc8f47b0b6a
Our benefits package includes:
- A collaborative and supportive trust wide team that values your contributions.
- Trust wide opportunities and CPD to develop your skills, experience, and professional development.
- The opportunity to make a positive impact within your school community.
- Excellent Pension Package.
- A Trust committed to the wellbeing of our staff with access to a full range of confidentially offered wellbeing services including counselling, free flu jabs, online GP appointments and physiotherapy.
The Sycamore CE Trust is seeking a Senior School Administrator who thrives on variety, enjoys solving problems, and wants to make a meaningful difference in a school community.
This is more than an administrative role. It is an opportunity to lead operational excellence and be part of a Trust that values collaboration, wellbeing, and growth.
The Senior School Administrator leads and coordinates the school’s operational functions, working closely with school leaders and the central Trust team. You will ensure systems run smoothly, priorities are met, and compliance is maintained across administration, finance, HR, and pastoral support. The role is varied and fast-paced, but you will be supported by clear guidance, collaborative networks, and access to specialist support.
Core Responsibilities and Tasks
Office and Administrative Management
- Lead the daily operations of the school office, ensuring a professional, efficient, and welcoming environment.
- Supervise and support administrative staff, promoting teamwork and high standards.
- Maintain accurate records (e.g. pupil data, staff files, attendance, safeguarding logs). Use school systems to analyse data and support reporting and school improvement.
- Collate and submit required reports and statutory returns (e.g. Census, pupil data, attendance) to the Trust, Local Authority, and DfE.
- Ensure compliance with school policies, Trust procedures, and statutory regulations.
- Support governance administration, including maintaining website content and uploading documentation to relevant systems.
- Manage office resources and act as a professional first point of contact for all stakeholders representing the school with professionalism and care.
Financial Administration
- Process invoices, purchase orders, and financial transactions accurately and in line with Trust procedures.
- Support budget holders with financial administration, including preparing statements and monitoring spend using template reports.
- Assist with the preparation of the annual budget under the direction of the leadership team, with oversight from the Trust’s Chief Financial Officer.
- Maintain financial records including ordering, payments, bank reconciliation, and secure handling of school funds.
- Keep the school’s asset and contract register up to date, ensuring key details such as notice periods and renewal dates are tracked and shared.
- Support procurement activity by reviewing costs, liaising with suppliers, and ensuring value for money.
- Work collaboratively with the central finance team and nominated leads to ensure systems are used effectively and support is available when needed.
Human Resources Support
- Coordinate staffing administration including supply cover, recruitment, onboarding, and training, working closely with the Head of School and central HR team.
- Maintain accurate personnel records online and ensure safeguarding checks (e.g. DBS) are completed in line with Trust procedures.
- Monitor staff changes and ensure timely communication to support accurate payroll processing via Trust systems.
- Maintain the Single Central Record and liaise with the Head of School and Trust to ensure compliance and accuracy.
- Support performance management and absence tracking using Trust systems and guidance.
- Prepare and update staffing and budget information, escalating concerns and ensuring relevant staff are informed.
Facilities and Health & Safety
- Support the coordination of site maintenance and repairs, working alongside the school’s site manager and central estates team.
- Maintain records and ensure health and safety documentation is accessible and up to date, in line with Trust and school leadership guidance.
- Assist with the organisation and logging of risk assessments, emergency procedures, and drills (e.g. fire evacuations).
- Be aware of key health and safety considerations within the school environment and support the implementation of procedures that keep pupils, staff, and visitors safe.
Communication and Liaison
- Act as a key point of contact for parents, staff, governors, Trust colleagues, and external agencies ensuring communication is clear, timely, and professional.
- Support the coordination of school communications including newsletters, emails, and website updates, working with school leaders and the central team as needed.
- Assist with the planning and administration of school events, trips, and visitors (e.g. open days, parent evenings), ensuring smooth organisation and a welcoming experience for all.
Pastoral Support
- Be aware of and follow policies relating to safeguarding, health and safety, security, and data protectionreporting concerns to the appropriate person.
- Support pupil and staff welfare, including basic first aid duties and liaison with parents and staff in line with school procedures.
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