Administrator for the Engineering Apprenticeship Academy - CS11946
| Dyddiad hysbysebu: | 01 Hydref 2025 |
|---|---|
| Cyflog: | £23,493 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 31 Hydref 2025 |
| Lleoliad: | Warwick, Warwickshire |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Warwick College Group |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | CS11946 |
Crynodeb
10,159.14 per annum - Salary estimation based on 16 hours per week, 52 weeks per year
There is flexibility on the working days, however Wednesdays are required on a weekly basis.
PROTECTION OF CHILDREN AND YOUNG PERSONS (THE CHILDREN’S ACT 1989)
Any offers of appointment will be subject to a Disclosure and Barring Service (DBS) check (formerly CRB), a certificate of good conduct if applicable, plus receipt of satisfactory references, Occupational Health clearance, an understanding of safeguarding and qualifications verification. An Enhanced DBS check is required for this position as you will be working within 'Regulated Activity' within a specific place (i.e. the College).
This role is classed as working within Regulated Activity. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. By applying for this position, you agree to an Enhanced DBS check in line with DBS regulations.
https://blob.wcg.ac.uk/pdf/child-protection-procedure-a5e67894d353c2adb6ac53c08ce6e758.pdf
BACKGROUND TO THE POST
This role is within the Work Based Learning Engineering Apprenticeship Department as an administrator for JLR and Engineering Apprenticeships. The administrator will provide support to the Head of School for Engineering Apprenticeships and Work Based Learning Managers.
POSITION IN THE ORGANISATION
The person appointed will work as a member of the Work Based Learning Engineering Apprenticeship Administration Team based at the Warwick Trident College. The post holder will work on the JLR and Engineering contract as the workload requires and will work on all tasks within the job description.
The post holder will be responsible to the Curriculum Administration Manager for JLR and Engineering Apprenticeships on a day to day basis.
DUTIES AND RESPONSIBILITIES
· To provide administrative support using a variety of software packages such as Microsoft Office (Word, Excel, and PowerPoint), Google Drive (Google Sheets, Google Doc’s, Google slides, Google Forms) and Gmail to produce correspondence, documents and maintain records, spreadsheets and databases. Plus filing, photocopying and taking minutes.
· Provide a high level of administrative support to the Head of School for Engineering Apprenticeships, Work Based Learning Managers and Apprentices.
· Inputting and maintenance of accurate data using a variety of college IT Systems.
· To support the employer's with their own internal administrative policies and procedures such as sickness and absence reporting, disciplinary processes, resignations and terminations of employment etc.
· To monitor, log, support and facilitate apprentice 1-2-1 review schedules and behavioural review interviews in a timely manner in close liaison with the resident WBLM’s.
· To maintain a high level of data protection in accordance with all current and future Data Protection Act Policies.
· To maintain equal opportunities in all aspects of the work of the team for staff, employers and learners.
· To ensure a duty of care for the apprentice is always maintained both inside and outside of the office
In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.
The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.
OFFERS OF WORK
For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).
EMPLOYEE BENEFITS
When you join WCG we offer you a whole host of employee benefits, including:
● Generous leave entitlement plus up to 4 free College Closure days a year
● Comprehensive training programme
● Leadership & Management training programme to develop our next generation of managers
● Superb health and wellbeing support with Wellbeing@WCG
● The opportunity to join our voluntary health cash plan run by Health Shield
● Discounted Full Cost Recovery courses
● Cycle to work scheme
● Discounted hair & beauty treatments in our college salons
● Pension schemes
● Free will writing service
● Free car parking on-site
Essential Attainments
GCSE Grade C or above in English and Mathematics, or Level 2 equivalent qualification.
Business Administration NVQ Level 2 or equivalent qualifications.
Desirable Attainments
The use of a vehicle of which mileage will be paid for expenses incurred during working duties. The mileage rate is paid at our casual user rate, which is currently 45p per mile.
A UK driving licence free from major endorsements.
re Values of the College.
There is flexibility on the working days, however Wednesdays are required on a weekly basis.
PROTECTION OF CHILDREN AND YOUNG PERSONS (THE CHILDREN’S ACT 1989)
Any offers of appointment will be subject to a Disclosure and Barring Service (DBS) check (formerly CRB), a certificate of good conduct if applicable, plus receipt of satisfactory references, Occupational Health clearance, an understanding of safeguarding and qualifications verification. An Enhanced DBS check is required for this position as you will be working within 'Regulated Activity' within a specific place (i.e. the College).
This role is classed as working within Regulated Activity. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. By applying for this position, you agree to an Enhanced DBS check in line with DBS regulations.
https://blob.wcg.ac.uk/pdf/child-protection-procedure-a5e67894d353c2adb6ac53c08ce6e758.pdf
BACKGROUND TO THE POST
This role is within the Work Based Learning Engineering Apprenticeship Department as an administrator for JLR and Engineering Apprenticeships. The administrator will provide support to the Head of School for Engineering Apprenticeships and Work Based Learning Managers.
POSITION IN THE ORGANISATION
The person appointed will work as a member of the Work Based Learning Engineering Apprenticeship Administration Team based at the Warwick Trident College. The post holder will work on the JLR and Engineering contract as the workload requires and will work on all tasks within the job description.
The post holder will be responsible to the Curriculum Administration Manager for JLR and Engineering Apprenticeships on a day to day basis.
DUTIES AND RESPONSIBILITIES
· To provide administrative support using a variety of software packages such as Microsoft Office (Word, Excel, and PowerPoint), Google Drive (Google Sheets, Google Doc’s, Google slides, Google Forms) and Gmail to produce correspondence, documents and maintain records, spreadsheets and databases. Plus filing, photocopying and taking minutes.
· Provide a high level of administrative support to the Head of School for Engineering Apprenticeships, Work Based Learning Managers and Apprentices.
· Inputting and maintenance of accurate data using a variety of college IT Systems.
· To support the employer's with their own internal administrative policies and procedures such as sickness and absence reporting, disciplinary processes, resignations and terminations of employment etc.
· To monitor, log, support and facilitate apprentice 1-2-1 review schedules and behavioural review interviews in a timely manner in close liaison with the resident WBLM’s.
· To maintain a high level of data protection in accordance with all current and future Data Protection Act Policies.
· To maintain equal opportunities in all aspects of the work of the team for staff, employers and learners.
· To ensure a duty of care for the apprentice is always maintained both inside and outside of the office
In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.
The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.
OFFERS OF WORK
For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).
EMPLOYEE BENEFITS
When you join WCG we offer you a whole host of employee benefits, including:
● Generous leave entitlement plus up to 4 free College Closure days a year
● Comprehensive training programme
● Leadership & Management training programme to develop our next generation of managers
● Superb health and wellbeing support with Wellbeing@WCG
● The opportunity to join our voluntary health cash plan run by Health Shield
● Discounted Full Cost Recovery courses
● Cycle to work scheme
● Discounted hair & beauty treatments in our college salons
● Pension schemes
● Free will writing service
● Free car parking on-site
Essential Attainments
GCSE Grade C or above in English and Mathematics, or Level 2 equivalent qualification.
Business Administration NVQ Level 2 or equivalent qualifications.
Desirable Attainments
The use of a vehicle of which mileage will be paid for expenses incurred during working duties. The mileage rate is paid at our casual user rate, which is currently 45p per mile.
A UK driving licence free from major endorsements.
re Values of the College.