PA TO ASSISTANT DIRECTOR
| Dyddiad hysbysebu: | 29 Medi 2025 |
|---|---|
| Cyflog: | £29,540 i £32,061 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 12 Hydref 2025 |
| Lleoliad: | HU1 2AA |
| Cwmni: | Hull City Council |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 33117 |
Crynodeb
We are looking to appoint a Personal Assistant (PA) for the Assistant Director for Legal Services, Capital Delivery & Governance and Monitoring Officer (MO) to assist the AD in their role as MO to the Council and ensure effective operations of systems and controls to support the good governance of the Council.
This role provides an excellent opportunity to provide personal assistance and business support in a highly efficient and confidential working environment. You will be responsible for delivering a high quality and effective service to the Assistant Director’s senior management team using your own judgement and initiative to ensure the senior management team is kept fully informed. You will also be required to support the Assistant Director in their position as MO, promoting and supporting the highest standards of good governance across the Council.
You are required to have effective communication skills, be adept at using emotional intelligence to anticipate issues before they arise and have excellent research and organisational skills to deal with issues. You will also have an understanding of the way that Hull City Council works and the key issues of the moment.
The role requires the successful candidate to maintain daily communication with the Assistant Director on behalf of individual members of staff, managers and elected members relating to case specific requests for information, liaising on behalf of Assistant Director with council services, elected members and partner organisations.
If you have experience in arranging complex and operational meetings, minuting, maintaining action trackers, organising, supporting, and providing business support for routine leadership meetings then this role may be suitable to you. The duties include preparing agendas, room bookings and supporting the facilitating of presentations etc. The postholder will also support the Assistant Director with projects to ensure work progresses and ensuring governance processes run smoothly
Responsibilities in the role also include coordinating, and monitoring MP, elected members and other enquiries, processing various HR and finance requests which require approval ensuring deadlines are met. The postholder will ensure information is accurate and relevant services are communicated with effectively and support the Assistant Director with HR related case discussions, following informal and formal processes.
The postholder should have excellent IT skills, diary management experience resolving critical and conflicting issues and demands, ability to prioritise meetings, calls and workload using own judgement and initiative to provide a responsive support. The role can be demanding, and you must be able to maintain confidentiality. Evidence of extensive administration experience, excellent interpersonal and communications skills is essential to deliver an efficient business support service at all professional levels.
If you feel that you meet the essential requirements for this role then we would welcome an application from you. The post is based at The Guildhall, hybrid working arrangements are in place, you will be expected to work with other PAs to provide directorate wide cover.
For an informal discussion about the role, please contact Lisa Dixon, Assistant Director of Legal Services and Governance on 01482 613 593.
This role provides an excellent opportunity to provide personal assistance and business support in a highly efficient and confidential working environment. You will be responsible for delivering a high quality and effective service to the Assistant Director’s senior management team using your own judgement and initiative to ensure the senior management team is kept fully informed. You will also be required to support the Assistant Director in their position as MO, promoting and supporting the highest standards of good governance across the Council.
You are required to have effective communication skills, be adept at using emotional intelligence to anticipate issues before they arise and have excellent research and organisational skills to deal with issues. You will also have an understanding of the way that Hull City Council works and the key issues of the moment.
The role requires the successful candidate to maintain daily communication with the Assistant Director on behalf of individual members of staff, managers and elected members relating to case specific requests for information, liaising on behalf of Assistant Director with council services, elected members and partner organisations.
If you have experience in arranging complex and operational meetings, minuting, maintaining action trackers, organising, supporting, and providing business support for routine leadership meetings then this role may be suitable to you. The duties include preparing agendas, room bookings and supporting the facilitating of presentations etc. The postholder will also support the Assistant Director with projects to ensure work progresses and ensuring governance processes run smoothly
Responsibilities in the role also include coordinating, and monitoring MP, elected members and other enquiries, processing various HR and finance requests which require approval ensuring deadlines are met. The postholder will ensure information is accurate and relevant services are communicated with effectively and support the Assistant Director with HR related case discussions, following informal and formal processes.
The postholder should have excellent IT skills, diary management experience resolving critical and conflicting issues and demands, ability to prioritise meetings, calls and workload using own judgement and initiative to provide a responsive support. The role can be demanding, and you must be able to maintain confidentiality. Evidence of extensive administration experience, excellent interpersonal and communications skills is essential to deliver an efficient business support service at all professional levels.
If you feel that you meet the essential requirements for this role then we would welcome an application from you. The post is based at The Guildhall, hybrid working arrangements are in place, you will be expected to work with other PAs to provide directorate wide cover.
For an informal discussion about the role, please contact Lisa Dixon, Assistant Director of Legal Services and Governance on 01482 613 593.
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