Executive and Operations Assistant
| Dyddiad hysbysebu: | 22 Medi 2025 |
|---|---|
| Cyflog: | £24,000 i £34,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 22 Hydref 2025 |
| Lleoliad: | London, E16 2TQ |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 3 ddiwrnod yr wythnos |
| Cwmni: | Get Staffed Online Recruitment Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | FJ-1553 |
Crynodeb
Executive & Operations Assistant
Location: Hybrid (Head Office - Royal Wharf, with flexibility to work remotely)
Hours: Full-time / Part-time considered
Reports to: COO
About the Role
We are recruiting for a client who requires a highly organised, proactive, and adaptable Executive & Operations Assistant to support the smooth running of their business. This is a hybrid role with flexibility—most tasks can be completed remotely, with occasional attendance at the office or external meetings when required (always arranged in advance).
As the right hand to the COO, and with additional support provided to the CEO, this role is central to keeping operations coordinated and efficient. You'll manage communications, oversee day-to-day admin, and provide hands-on support with both business and personal tasks.
This is a new role, so responsibilities are evolving and may change as they find what works best for both you and the company. As our client opens more studios, this role will grow and expand alongside the business.
Salary & Contract
Role can be structured as part-time employment (3-4 days per week) or freelance for set hours, depending on what works best for the successful candidate.
Key Responsibilities
Executive & Inbox Management
- Manage all head office inboxes, ensuring timely and professional responses
- Prioritise and escalate emails where appropriate, keeping the COO informed of key actions
- Handle scheduling, diary management, and coordination of meetings
- Book travel arrangements, including flights, accommodation, and transfers
- Attend meetings on behalf of the COO, take notes, and ensure follow-up actions are completed
- Assist with personal tasks and errands for the CEO (e.g. shopping, booking appointments, reservations, collecting items)
Administration & Operations
- Liaise with third-party organisations, suppliers, and partners
- Keep track of stock levels, place orders when required and ensure stock is correct on arrival
- Manage ordering of supplies for the studio, head office, and team
- Carry out basic admin tasks such as printing documents and filing
- Draft and proofread internal and external communications
Business Coordination
- Support project management and ensure key deadlines are met
- Research and source new suppliers, tools, and services to enhance efficiency
- Keep policies, compliance documents, and studio records up to date
- Help plan and deliver company events, workshops, and team activities
- Contribute to brand expansion by researching opportunities, exploring new markets, and bringing forward fresh ideas for growth
What Our Client is Looking For
- Exceptional organisational and multitasking skills
- Strong written and verbal communication abilities
- Professional, reliable, and discreet—able to handle sensitive information with care
- Proactive problem-solver who takes initiative
- Inspired by wellness and motivated to bring fresh ideas that can make the brand better
- Tech-savvy (comfortable with email, scheduling platforms, spreadsheets, and cloud-based tools)
- Previous experience as an EA, PA, or Office/Operations Assistant is a plus
Why Join Our Client?
- Flexible working hours (not just hybrid, but allowing you to work around life commitments)
- Opportunity to work closely with senior leadership and play a key role in shaping a growing business
- A supportive, wellness-focused company culture
- Varied and engaging workload—no two days are the same
Work Perks
- Wellness retreat day annually (a day focused on relaxation, e.g. spa voucher or studio retreat)
- Every 31st day of the month off, as an extra wellbeing perk
- Healthy lunch/fridge perk on office days
- Birthday leave (take your birthday off every year)
- Discounted wellness sessions