Marketing & Administration Assistant
| Dyddiad hysbysebu: | 03 Medi 2025 |
|---|---|
| Cyflog: | £26,000 i £28,000 bob blwyddyn, pro rata |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 24 Medi 2025 |
| Lleoliad: | Minehead, Somerset |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Minehead EYE CIC |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Minehead Eye is a not-for-profit Community Interest Company dedicated to supporting young people and communities across rural West Somerset. Our mission is to ensure that those affected by rural isolation have access to the same opportunities for personal growth, development, and support that are often more readily available in urban areas. We achieve this by providing subsidised access to activities and services, funded through grants and other sources, and by connecting young people and their families to wider services and opportunities that can help them thrive.
In our centre, we house a skatepark, café, climbing wall, bouldering cave, music rooms and room hire spaces. We run after-school clubs, birthday parties, music events, skate sessions, toddler groups, activity sessions, as well private events. Beyond the centre, we deliver rural youth clubs, outreach projects, wellbeing support, counselling, and maintain strong partnerships with schools, health professionals, and other organisations.
Here’s the thing - we’re not great at shouting about what we do. That’s where you come in! We need someone to help us share our stories, through social media, blogs, newsletters, reports and communications with partner organisations.
Job Description
The Marketing & Administration Assistant will support the Manager in delivering marketing, administrative, and operational tasks across Minehead Eye. This is primarily an office-based role, but flexibility is required to assist with centre activities, youth clubs, café work and cleaning when required.
Key Responsibilities
Marketing & Promotion
• Manage and grow our social media presence across multiple platforms whilst maintain brand tone, voice, and guidelines.
• Create and schedule social media posts, including designs, reels, TikToks, videos, and photos, using Adobe, Canva or similar tools.
• Write marketing copy for social media, website, blogs, and other channels.
• Produce printed promotional materials, such as leaflets, menus, gift vouchers, ensuring you adhere to brand guidelines.
• Create email campaigns and newsletters via Mailchimp, and manage subscriber lists.
• Work with our Youth Workers, Wellbeing Workers, Project Workers and CEO to produce reports, blog posts, case studies, and other content for internal and external audiences.
• Maintain and grow the organisation’s photo and video library.
• Build and maintain strong relationships with partners and local organisations to support promotions.
• Support communications to local media, partners, and other community organisations.
• Assist the Manager in developing and maintaining marketing plan and budget, and support decisions on marketing spend.
Administration, IT & Systems
• Assist with reception, acting as first point of contact for visitors, phone calls, and emails.
• Liaise with individuals, professionals, schools and other organisations regarding bookings, room hires and events.
• Act as system administrator for booking systems, online calendars, and monitoring & evaluation platform, ensuring data is accurate, up to date, and effectively used by the team.
• Support team in using systems efficiently and troubleshooting issues.
• Assist with the creation of documents such as policies, procedures, and risk assessments.
• Assist in maintaining accurate records of training, DBS checks, ensuring all are up to date.
Finance
• Assist the Manager with day-to-day financial administration including receipts, invoices, petty cash, and expenses.
• Support preparation of simple financial reports and income monitoring.
Facilities & Activities
• Assist with the smooth running of facilities and co-ordination of events, after-school clubs, youth activities, and holiday programmes.
• Assist with centre tasks such as serving in the café and kitchen, cleaning and preparing rooms for meetings and events when required.
Personal Development
• Participate in appraisals and relevant training (safeguarding, first aid, food hygiene).
• As an employer, we are committed to supporting our team’s personal development. Whether through training or qualifications relevant to your role, we’ll work with you to help you grow and advance your career.
Person Specification
Qualifications
Essential
• Good standard of education (minimum GCSEs or equivalent in English and Maths).
• Evidence of ongoing professional development relevant to the role.
Desirable
• Qualification in marketing, communications, administration, or a related subject.
Experience, Skills & Knowledge
Essential
• Strong IT skills (Microsoft Office, email systems, databases).
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Experience in marketing or communications roles.
• Proven use of Mailchimp for newsletters, or willingness to learn.
• Experience creating content using Adobe, Canva or similar tools.
• Experience managing social media accounts.
• Experience liaising with external organisations and partners.
Desirable
• Website content management (e.g., WordPress).
• Knowledge of SEO and analytics tools (Google Analytics, social media insights).
• Basic video editing or creating short-form digital content.
• Experience supporting youth, community projects, or events and an understanding of community engagement strategies.
• Administrative experience including financial administration and handling enquiries.
• Experience maintaining or updating digital systems, calendars, and monitoring databases.
Personal Attributes
Essential
• Creative and proactive, with ability to generate ideas for marketing.
• A team player. Flexible and adaptable across multiple tasks and working environments.
• The ability to work independently.
• Reliable, trustworthy, and able to maintain confidentiality.
In our centre, we house a skatepark, café, climbing wall, bouldering cave, music rooms and room hire spaces. We run after-school clubs, birthday parties, music events, skate sessions, toddler groups, activity sessions, as well private events. Beyond the centre, we deliver rural youth clubs, outreach projects, wellbeing support, counselling, and maintain strong partnerships with schools, health professionals, and other organisations.
Here’s the thing - we’re not great at shouting about what we do. That’s where you come in! We need someone to help us share our stories, through social media, blogs, newsletters, reports and communications with partner organisations.
Job Description
The Marketing & Administration Assistant will support the Manager in delivering marketing, administrative, and operational tasks across Minehead Eye. This is primarily an office-based role, but flexibility is required to assist with centre activities, youth clubs, café work and cleaning when required.
Key Responsibilities
Marketing & Promotion
• Manage and grow our social media presence across multiple platforms whilst maintain brand tone, voice, and guidelines.
• Create and schedule social media posts, including designs, reels, TikToks, videos, and photos, using Adobe, Canva or similar tools.
• Write marketing copy for social media, website, blogs, and other channels.
• Produce printed promotional materials, such as leaflets, menus, gift vouchers, ensuring you adhere to brand guidelines.
• Create email campaigns and newsletters via Mailchimp, and manage subscriber lists.
• Work with our Youth Workers, Wellbeing Workers, Project Workers and CEO to produce reports, blog posts, case studies, and other content for internal and external audiences.
• Maintain and grow the organisation’s photo and video library.
• Build and maintain strong relationships with partners and local organisations to support promotions.
• Support communications to local media, partners, and other community organisations.
• Assist the Manager in developing and maintaining marketing plan and budget, and support decisions on marketing spend.
Administration, IT & Systems
• Assist with reception, acting as first point of contact for visitors, phone calls, and emails.
• Liaise with individuals, professionals, schools and other organisations regarding bookings, room hires and events.
• Act as system administrator for booking systems, online calendars, and monitoring & evaluation platform, ensuring data is accurate, up to date, and effectively used by the team.
• Support team in using systems efficiently and troubleshooting issues.
• Assist with the creation of documents such as policies, procedures, and risk assessments.
• Assist in maintaining accurate records of training, DBS checks, ensuring all are up to date.
Finance
• Assist the Manager with day-to-day financial administration including receipts, invoices, petty cash, and expenses.
• Support preparation of simple financial reports and income monitoring.
Facilities & Activities
• Assist with the smooth running of facilities and co-ordination of events, after-school clubs, youth activities, and holiday programmes.
• Assist with centre tasks such as serving in the café and kitchen, cleaning and preparing rooms for meetings and events when required.
Personal Development
• Participate in appraisals and relevant training (safeguarding, first aid, food hygiene).
• As an employer, we are committed to supporting our team’s personal development. Whether through training or qualifications relevant to your role, we’ll work with you to help you grow and advance your career.
Person Specification
Qualifications
Essential
• Good standard of education (minimum GCSEs or equivalent in English and Maths).
• Evidence of ongoing professional development relevant to the role.
Desirable
• Qualification in marketing, communications, administration, or a related subject.
Experience, Skills & Knowledge
Essential
• Strong IT skills (Microsoft Office, email systems, databases).
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Experience in marketing or communications roles.
• Proven use of Mailchimp for newsletters, or willingness to learn.
• Experience creating content using Adobe, Canva or similar tools.
• Experience managing social media accounts.
• Experience liaising with external organisations and partners.
Desirable
• Website content management (e.g., WordPress).
• Knowledge of SEO and analytics tools (Google Analytics, social media insights).
• Basic video editing or creating short-form digital content.
• Experience supporting youth, community projects, or events and an understanding of community engagement strategies.
• Administrative experience including financial administration and handling enquiries.
• Experience maintaining or updating digital systems, calendars, and monitoring databases.
Personal Attributes
Essential
• Creative and proactive, with ability to generate ideas for marketing.
• A team player. Flexible and adaptable across multiple tasks and working environments.
• The ability to work independently.
• Reliable, trustworthy, and able to maintain confidentiality.