AMHP Team administrator
| Dyddiad hysbysebu: | 01 Medi 2025 |
|---|---|
| Cyflog: | £27,485.00 i £30,162.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £27485.00 - £30162.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 11 Medi 2025 |
| Lleoliad: | Dunstable, LU5 5BF |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9363-25-0882 |
Crynodeb
1. To provide a comprehensive administrative service to AMHP Service.Including processing all reports, correspondence and documentation, and related filing, faxing, staff supervisions and/or appraisals and photocopying. 2. To ensure that all incoming post is date-stamped and distributed to the appropriate persons, and that out-going mail is sorted according to internal, external departments and relevant agencies 3. To type correspondence, using digital dictation equipment, when required. 4. To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times. 5. To maintain a standard filing system ensuring that the filing of patient notes, correspondence, questionnaires etc are kept up to date in line with record keeping policies 6. To book interpreters and translators for clients appointments and monitor confirmation of bookings and action as appropriate. 7. Uploading admissions/referrals and discharge and other documents onto Rio and retrieving information/documents from Rio. 8. Checking Rio system for weekly admissions/referrals and discharges and sending out reminders for overdue discharge summaries. 9. To ensure there is an adequate supply of all forms and adequate stationery supplies, letterheads, information leaflets etc available for colleagues and service users. 10. To coordinate the collection of and update of patient information on files and on team/service database systems ensuring data quality is monitored and any concerns raised. 11. To undertake general office duties including: photocopying, collating and binding of documents, filing, laminating faxing etc as required. 12. To provide administrative support to team/service for presentations including setting up of equipment, providing handouts and refreshments as appropriate 13. To develop and maintain information-gathering systems for the team and as required, prepare reports and audits from the data gathered 14. To provide clerical support to team members including opening, withdrawing, archiving and closure of case records and filing. 15. To receive regular one to one and team supervision from the Team Administration Lead 16. As a service/team member to work flexibly in order that essential priority tasks are covered and dealt with. 17. To ensure regular maintenance of non-clinical equipment within the team, ensuring that equipment is reported for repair as necessary. 18. To update patient information on files and on IT database systems (Rio) ensuring data quality is monitored and any concerns raised. 19. To undertake the in-putting of activity data on to the appropriate Information Systems, and to assist in the collation of statistical information for the purpose of contract and quality monitoring. 20. To participate in activity monitoring and basic audit as required. 21. As a service/team member to work flexibly in order that essential priority tasks are covered and dealt with. 22. To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times. 23. To liaise with Estates and Facilities regarding facilities when required 24. To report to the Team Administration Lead any issues that are of concern relating to health and safety of the building. 25. Responsible for liaising\communicating with patients, legal professionals, other clinicians and members of the multidisciplinary team as appropriate 26. To arrange appointments, clinics and bookings for the service/team. 27. To communicate effectively with a wide range of people from different backgrounds. Dealing sensitively and tactfully with clients and their parents/carers in person, or on the telephone. 28. As required to work flexibly to provide reception and switchboard duties including answering the telephone, taking messages, transferring calls and dealing with clients who may drop in to visit the clinicians. 29. To take and relay clear messages. This includes handling queries from other professionals and obtaining information to enable these to be dealt with as effectively and speedily as possible. 30. To deal sensitively with service users or their carers/relatives who may be distressed. To exercise judgment when dealing with inquiries and resolve patient problems by providing information and advice regarding appointments or the service as appropriate, or by passing on to the appropriate team member. 31. To take notes or minutes at team meetings. 32. To use information technology for a range of purposes. 33. To have excellent verbal, written and communication skills 34. To induct new staff to appropriate filing and administration systems 35. To have the ability to remain calm and sensitive in difficult and stressful situations 36. PERSONAL DEVELOPMENT 37. Undertake annual Performance Review and Personal Development Planning. 38. Adopt and implement agreed service developments in line with the Directorate and Trust objectives 39. Responsible for own personal development NOTE The duties and responsibilities outlined in this job description although comprehensive are not definitive and you may be required to perform other duties at the request of your manager. This job description is designed to reflect duties currently incorporated in this post. These may change in the light of changes in the service provided by the Trust. Any such changes will be fully discussed with the post holder. The Post-holder will be expected be flexible and mobile in terms of their specific responsibilities and the location of their role in unforeseen circumstances and the needs of the service.