Administration Assistant and Minute Taker
| Dyddiad hysbysebu: | 21 Awst 2025 |
|---|---|
| Cyflog: | £13.72 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | per hour PAYE |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 19 Medi 2025 |
| Lleoliad: | Portmouth, Hampshire, PO1 2AL |
| Cwmni: | Triumph Consultants Ltd |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: | Portsmouth 5274346 |
Crynodeb
What's involved with this role:
Job Title: Administration Assistant and Minute Taker
Ref: Portsmouth 5274346
Pay rate: £13.72 per hour PAYE
Role length: Anticipated 5 – 6 months
Working arrangement: Fully office based until competent, then hybrid working
DBS requirement: Basic DBS required
The role:
We are seeking an experienced and highly organised Administration Assistant to support a Children’s Social Care team.
The work involves both written and oral communication to provide high quality customer care and the production of accurate and professional records, as well as the ability to multi-task and work well under pressure.
Key responsibilities:
Dealing with and signposting queries via email and telephone, communicating with professionals and service users daily
Sorting in-coming and out-going post, dealing with all correspondence in confidence
Uploading correspondence and recording information onto caseload systems
Booking appointments and arranging meetings
Taking minutes of more complex meetings, Safeguarding Strategy meetings and often of a sensitive and/or confidential nature. Completing minutes within the required timescales
Maintaining files and documentation
Carrying out all necessary word processing, spreadsheets, database and presentation duties
Facilitating the unaccompanied minor's administration process and updating relevant systems in relation to government returns and related in-house processes and procedures
Arranging interpreters on behalf of the team. Processing purchase orders, i.e. purchasing items as required and correlation of invoices
Administering the collection of statutory data and presentation of service performance information for Service Leader and Team Leaders
Supporting the preparation for Ofsted inspections and providing specialist administrative support to inspections
What the client is looking for:
Experience of working in an administrative role
Ideally, have experience of working in Children’s and/or Young People’s Services
Be able to take accurate, detailed minutes of complex meetings which will contain confidential and sensitive information
Proficient IT skills including Microsoft Office
Good numeracy and literacy skills
Able to demonstrate consistently high standards of customer care and customer service
Willingness and determination to help service managers and practitioners provide an effective service and support to children and families
Ability to resource and collate information
Good attention to detail and level of accuracy
Strong organisational skills
Good awareness of Data Protection and Safeguarding Issues
Ability to respond appropriately to enquiries from parents/carers/professionals/service users who may be anxious or emotional due to issues concerning the safeguarding and well-being of children
Able to demonstrate personal resilience and professionalism when exposed to explicit and emotionally challenging information
How to Apply:
Quote the Job Title and Reference Number in your application.
Submit your CV in Word format.
Applications are reviewed on a rolling basis—early submission is recommended.
We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles.
If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
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Job Ref: Portsmouth 5274346
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.