Office Administrator
| Dyddiad hysbysebu: | 20 Awst 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 19 Medi 2025 |
| Lleoliad: | CR0 0XZ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Ledger Sparks Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
JOB DESCRIPTION
Job Title: Admin Assistant
Location : Airport House, Suite 43-45, Purley Way, Croydon, CR0 0XZ
Employment Type : Full Time
Salary : Competitive / DOE
Working: Monday to Friday – 9am to 5.30pm with 1 hour lunch
About Us
We are a professional and client-focused accountancy practice dedicated to providing high-quality accounting, tax, and advisory services to a wide range of businesses and individuals. We pride ourselves on delivering excellent customer service, accuracy, and efficiency. We are now seeking a reliable and organised Administrative Assistant to support our busy team in both the Purley office and the Tunbridge Wells office.
Job Purpose
The Administrative Assistant will play a vital role in ensuring the smooth day-to-day running of the office. This role requires excellent organisational skills, attention to detail, and the ability to work effectively in a professional services environment. You will be the first point of contact for clients and will help support the accountants in delivering a seamless service.
Key Responsibilities
• Answering and directing phone calls, greeting clients, and managing incoming enquiries.
• Managing email correspondence and distributing to the appropriate team members.
• Scheduling client appointments and maintaining calendars for accountants.
• Preparing, formatting, and proofreading documents, letters, and reports.
• Scanning, filing and maintaining client records (both digital and physical). Contacting clients and co-ordinating the receipt and delivery of records and archiving.
• Banking cheques as and when necessary
• Supporting client onboarding processes, including setting up new client files and obtaining required documentation (ID checks, engagement letters).
• Liaising with other offices within the wider group and attending groupwide teams calls
• Liaising with HMRC and other agencies as required.
• Handling incoming and outgoing post.
• Assisting with billing, invoicing, and chasing outstanding payments.
• Maintaining office supplies and ordering as required.
• Providing general administrative support to accountants and partners.
• General office upkeep and maintain a clean, organised and functional working environment
• Be a Fire Marshall and First aid for the office – training will be provided.
Skills, Experience and qualities Required
• Previous administrative or office support experience, ideally in an accountancy, legal, or professional services environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software.
• Attention to detail with a high level of accuracy.
• Ability to handle confidential information with discretion.
• Professional, friendly, and client-focused approach. Someone who is enthusiastic, polite and courteous with a positive “can do” attitude
• Must hold a valid driving license and be able to drive to both office locations as and when required.
Benefits
• Competitive salary based on experience.
• Supportive and friendly working environment.
• Opportunities for training and professional development.
• Pension scheme
• Free parking
• Private Medical
• 20 days annual leave.
How to Apply
Please send your CV and a covering letter to info@ledgersparks.co.uk outlining your suitability for the role.
Job Title: Admin Assistant
Location : Airport House, Suite 43-45, Purley Way, Croydon, CR0 0XZ
Employment Type : Full Time
Salary : Competitive / DOE
Working: Monday to Friday – 9am to 5.30pm with 1 hour lunch
About Us
We are a professional and client-focused accountancy practice dedicated to providing high-quality accounting, tax, and advisory services to a wide range of businesses and individuals. We pride ourselves on delivering excellent customer service, accuracy, and efficiency. We are now seeking a reliable and organised Administrative Assistant to support our busy team in both the Purley office and the Tunbridge Wells office.
Job Purpose
The Administrative Assistant will play a vital role in ensuring the smooth day-to-day running of the office. This role requires excellent organisational skills, attention to detail, and the ability to work effectively in a professional services environment. You will be the first point of contact for clients and will help support the accountants in delivering a seamless service.
Key Responsibilities
• Answering and directing phone calls, greeting clients, and managing incoming enquiries.
• Managing email correspondence and distributing to the appropriate team members.
• Scheduling client appointments and maintaining calendars for accountants.
• Preparing, formatting, and proofreading documents, letters, and reports.
• Scanning, filing and maintaining client records (both digital and physical). Contacting clients and co-ordinating the receipt and delivery of records and archiving.
• Banking cheques as and when necessary
• Supporting client onboarding processes, including setting up new client files and obtaining required documentation (ID checks, engagement letters).
• Liaising with other offices within the wider group and attending groupwide teams calls
• Liaising with HMRC and other agencies as required.
• Handling incoming and outgoing post.
• Assisting with billing, invoicing, and chasing outstanding payments.
• Maintaining office supplies and ordering as required.
• Providing general administrative support to accountants and partners.
• General office upkeep and maintain a clean, organised and functional working environment
• Be a Fire Marshall and First aid for the office – training will be provided.
Skills, Experience and qualities Required
• Previous administrative or office support experience, ideally in an accountancy, legal, or professional services environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software.
• Attention to detail with a high level of accuracy.
• Ability to handle confidential information with discretion.
• Professional, friendly, and client-focused approach. Someone who is enthusiastic, polite and courteous with a positive “can do” attitude
• Must hold a valid driving license and be able to drive to both office locations as and when required.
Benefits
• Competitive salary based on experience.
• Supportive and friendly working environment.
• Opportunities for training and professional development.
• Pension scheme
• Free parking
• Private Medical
• 20 days annual leave.
How to Apply
Please send your CV and a covering letter to info@ledgersparks.co.uk outlining your suitability for the role.