Executive Assistant

Dyddiad hysbysebu:	15 Awst 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Negotiable
Oriau:	Llawn Amser
Dyddiad cau:	27 Awst 2025
Lleoliad:	Sunderland, SR5 2TA
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	U0012-25-0030

Crynodeb

Personal Assistant Support Provide full Executive Assistant support to include: Preparation of routine and advanced correspondence, and monitor and/or chase progress of responses, flagging potential delays or potential issues as appropriate. Use initiative in determining the appropriate action to be taken when receiving complex queries and demonstrate an understanding of the appropriate priority. Devise and maintain office systems, including data management and filing. Arrange cost effective travel, parking and accommodation as appropriate. Screen phone calls, enquiries and requests, and handle them when appropriate. Meet and greet visitors at all levels of seniority. Organise and maintain electronic diaries, and make appointments where required Deal with incoming email and post. Liaising with partners, stakeholders, and colleagues as appropriate. Meeting Management Coordinate meetings and provide general administrative support including organising diaries, booking rooms, arranging audio visual equipment, and any refreshments as and when required. Prepare for meetings by issuing agendas, minutes and other supporting documentation in a timely manner, liaising with attendees to obtain papers and reports as required, ensuring that papers for meetings are prepared to a standardised format. Attend meetings to take accurate minutes and/or action logs. Undertake all of the above for a range of both organisational and system-wide meetings. Strategic Business Support Utilising the knowledge and experience gained whilst attending a range of high-level meetings the Executive Assistant will provide broader support to the Chief Executive including, but not limited to: Preparing presentations for the Chief Executive for senior meetings, conferences, and other engagements. Assist with drafting business plans, project plans and other documents as required. Supporting with new business development by monitoring the wider environment, such as procurement websites, for relevant opportunities, relating these to the organisations wider strategic objectives and understanding which are suitable for further investigation. Working with senior managers to project manage the development of tender responses, business cases, or other appropriate documentation, and assisting with the completion of the same where appropriate. Coordinating projects as required and undertaking specific projects as mutually agreed with the CEO. Confidentiality In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the Alliance may only be divulged to authorized persons in accordance with the Alliances policies and procedures relating to confidentiality, and the protection of personal and sensitive data. Health & Safety The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Alliances Health & Safety Policy to include: Identifying the risk involved in work activities and undertaking such activities in a way that manages those risks. Ensuring that all accidents or dangerous accidents are reported and investigated and follow up action taken where necessary. Equality and Diversity The post-holder will support the quality, diversity and rights of patients, carers and colleagues to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming to and of the individual, is non-judgemental and respects their circumstances, feelings, priorities and rights. Quality The post-holder will strive to maintain quality within the Alliance, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhanced the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload and resources. Communication The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members. Communicate effectively with patients and carers. Recognise peoples needs for alternative methods of communication and respond accordingly.