Clinic Administrator
| Dyddiad hysbysebu: | 10 Gorffennaf 2025 |
|---|---|
| Cyflog: | £27,500 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 09 Awst 2025 |
| Lleoliad: | OX4 6LT |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Medigold Health |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Contract: Permanent, Full-time (37.5 hours per week) Monday to Friday, 8.30am - 4.30pm
Salary: £27,500 per annum
Location: Oxford
As a Clinic Administrator based on site in Oxford, you will be responsible for supporting the smooth and efficient running of the on-site clinical suite, acting as the key point of contact for both employees and clinicians.
From booking appointments and preparing paperwork, to greeting visitors and answering calls, you'll help make sure the day-to-day admin side of the clinic is well organised and welcoming.
You’ll support clinicians by making sure they have the right documents and supplies, upload records to our internal systems, and keep on top of general admin tasks to help the clinic run efficiently. You’ll also be the friendly first point of contact for employees attending the clinic, creating a calm and professional atmosphere.
This is a great opportunity to take on a varied and valued role where you’ll be helping to keep people safe, supported, and well at work.
Main Objectives
Supervise and manage the day to day running of the on-site clinical suite
Being proactive and reactive to the day to day requirements
Specific Responsibilities
Provide overall supervision of the clinic and reception
Organise documentation and equipment for all Clinicians working from the clinic
Ensure all clinical paperwork scanned and uploaded to in house systems within Medigold’s SLA’s
Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions
Meet and greet visitors to the clinic
Triage telephone calls, messages and e-mails as appropriate – All voicemails to be responded to within 2 hours
Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required
Make efficient use of the in house systems –Medigold One & Core
Arrange diary bookings, sessions and report release.
General Administration with the Clinic
Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook
Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal
Liaise with Management and Head Office Personnel to maintain a safe working environment
Assisting with colleagues work during absences.
Attending meetings and training sessions as required
Requirements for this role
Essential
A minimum of 2 years Office Experience
Previous experience of dealing with clients and customers
Offer flexibility in working pattern as required
Time & Diary Management – must be able to manage own time
Demonstrable experience of effective internal and external stakeholder relationships
Knowledge of Outlook and Word & Excel
Desirable
A minimum of 2 years Reception Experience
Our Company Benefits
31 days holiday inclusive of bank holidays, increasing with length of service
Contributory pension scheme up to 5%
Access to Company benefits and discount portal
Access to a Health Cash Plan
Free eyecare vouchers
Cycle to work scheme
Access to confidential Employee Assistance programme
Interactive mental health and wellbeing app
Salary: £27,500 per annum
Location: Oxford
As a Clinic Administrator based on site in Oxford, you will be responsible for supporting the smooth and efficient running of the on-site clinical suite, acting as the key point of contact for both employees and clinicians.
From booking appointments and preparing paperwork, to greeting visitors and answering calls, you'll help make sure the day-to-day admin side of the clinic is well organised and welcoming.
You’ll support clinicians by making sure they have the right documents and supplies, upload records to our internal systems, and keep on top of general admin tasks to help the clinic run efficiently. You’ll also be the friendly first point of contact for employees attending the clinic, creating a calm and professional atmosphere.
This is a great opportunity to take on a varied and valued role where you’ll be helping to keep people safe, supported, and well at work.
Main Objectives
Supervise and manage the day to day running of the on-site clinical suite
Being proactive and reactive to the day to day requirements
Specific Responsibilities
Provide overall supervision of the clinic and reception
Organise documentation and equipment for all Clinicians working from the clinic
Ensure all clinical paperwork scanned and uploaded to in house systems within Medigold’s SLA’s
Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions
Meet and greet visitors to the clinic
Triage telephone calls, messages and e-mails as appropriate – All voicemails to be responded to within 2 hours
Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required
Make efficient use of the in house systems –Medigold One & Core
Arrange diary bookings, sessions and report release.
General Administration with the Clinic
Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook
Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal
Liaise with Management and Head Office Personnel to maintain a safe working environment
Assisting with colleagues work during absences.
Attending meetings and training sessions as required
Requirements for this role
Essential
A minimum of 2 years Office Experience
Previous experience of dealing with clients and customers
Offer flexibility in working pattern as required
Time & Diary Management – must be able to manage own time
Demonstrable experience of effective internal and external stakeholder relationships
Knowledge of Outlook and Word & Excel
Desirable
A minimum of 2 years Reception Experience
Our Company Benefits
31 days holiday inclusive of bank holidays, increasing with length of service
Contributory pension scheme up to 5%
Access to Company benefits and discount portal
Access to a Health Cash Plan
Free eyecare vouchers
Cycle to work scheme
Access to confidential Employee Assistance programme
Interactive mental health and wellbeing app