Apprentice/PGMDE Administrative Assistant (DH)
| Dyddiad hysbysebu: | 12 Mehefin 2025 |
|---|---|
| Cyflog: | £12,514.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £12514.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 26 Mehefin 2025 |
| Lleoliad: | London, SE5 9RS |
| Cwmni: | NHS Jobs |
| Math o swydd: | Prentisiaeth |
| Cyfeirnod swydd: | C9213-25-0646 |
Crynodeb
Maintain the PGMDE reception area so it is tidy at all times and systems of work are in place to ensure an organised and efficient service can be provided. Meet and greet clients and visitors to the department in a polite, helpful and professional manner. Deal with telephone enquiries and take clear written messages. Undertake any filing duties . Assist the PGMDE Team in the organisation and delivery of courses/events and teaching sessions and ensure certificates and feedback forms are collated and sent out. Send out booking information. Receive and respond to all relevant correspondence with regard to the booking of rooms, ensuring all paper work is completed accurately and filed in accordance with departmental procedures and systems Manage the registration process for training events to monitor attendance at courses. Ensure the setup of any hospitality/ tea & coffee required for events, courses or meetings. Order, receive and put away stationery supplies for the department. Ensure the departmental stationery stock cupboard is tidy, adequately stocked at all times and to ensure that robust systems are in place to ensure effective stock management (i.e. stock control and stock rotation). All ordering to be undertaken in line with Trust policy stock rotation). All ordering to be undertaken in line with Trust policy and procedures. To provide regular reports to the team on stock Type documents as requested by the manager, create signs for the department and undertake any duties required to ensure the smooth running of events. Regularly review the PGMDE notice boards to ensure information is up to date. Receive room booking requests/enquiries from clients and check their availability on the computerised room booking system, Condeco. Ensure all relevant information is obtained from room bookers prior to the event to ensure functions run smoothly. Assist the PGMDE Coordinators with administrative support for the Medical Induction, Study Leave Process and Annual Awards Ceremony. Adhere to the Data Protection Act and the Trusts Information Systems Security Policy at all times.