Senior Administrator - Maternity Cover
| Dyddiad hysbysebu: | 05 Mehefin 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 19 Mehefin 2025 |
| Lleoliad: | Derby, Derbyshire, DE21 4QX |
| Cwmni: | Teaching Vacancies |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | 90568eb2-5a05-449f-8c98-3a61812d3f92 |
Crynodeb
What skills and experience we're looking for
• To be responsible for the careful management, effective planning, recording and implementation of the daily cover, with the objective to minimise the impact on teaching and learning. You will be required to liaise with cover agencies to arrange temporary cover and to induct and check safeguarding documentation with an awareness of financial pressures.
• To administrate the entry of staff absences into a centralised HR system, to support with the absence management procedures within the Academy.
• Deputise in the absence of the Administration Manager,
• Contribute to the planning, development and organisation of administrative systems and procedures.
• Assist with the planning of educational visits by collecting necessary paperwork, booking venues and transport, and managing the risk assessment process in collaboration with the visit leader.
• Ensure timely uploading and appropriate maintenance of information on the Evolve platform.
• Work with the Local Authority to approve activities as part of educational visit legislation, ensuring the safety and quality of offsite activities.
• Set up payment methods on the Academy’s electronic payment system, agree on payment plans when necessary, and monitor, track, and chase outstanding payments.
• In conjunction with the local authority, Principal and or central support coordinate academy admissions and appeals.
• Provide effective administration for student transition, including preparing communications and gathering all information related to transition and induction.
• Serve as the main point of contact for prospective applicants, providing advice, promotion, and support.
• To undertake a comprehensive range of administration tasks, ensuring that work is prioritised, and deadlines are met.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone, taking messages or referring matters to the appropriate person.
• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary.
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
• Provide first aid assistance to staff, students and visitors as and when necessary.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.
• To be responsible for the careful management, effective planning, recording and implementation of the daily cover, with the objective to minimise the impact on teaching and learning. You will be required to liaise with cover agencies to arrange temporary cover and to induct and check safeguarding documentation with an awareness of financial pressures.
• To administrate the entry of staff absences into a centralised HR system, to support with the absence management procedures within the Academy.
• Deputise in the absence of the Administration Manager,
• Contribute to the planning, development and organisation of administrative systems and procedures.
• Assist with the planning of educational visits by collecting necessary paperwork, booking venues and transport, and managing the risk assessment process in collaboration with the visit leader.
• Ensure timely uploading and appropriate maintenance of information on the Evolve platform.
• Work with the Local Authority to approve activities as part of educational visit legislation, ensuring the safety and quality of offsite activities.
• Set up payment methods on the Academy’s electronic payment system, agree on payment plans when necessary, and monitor, track, and chase outstanding payments.
• In conjunction with the local authority, Principal and or central support coordinate academy admissions and appeals.
• Provide effective administration for student transition, including preparing communications and gathering all information related to transition and induction.
• Serve as the main point of contact for prospective applicants, providing advice, promotion, and support.
• To undertake a comprehensive range of administration tasks, ensuring that work is prioritised, and deadlines are met.
• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone, taking messages or referring matters to the appropriate person.
• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
• Supporting with officer cover where necessary.
• Enter and retrieve data related to students on the MIS database and other software packages as required.
• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
• Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
• Provide first aid assistance to staff, students and visitors as and when necessary.
• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.