PA
| Dyddiad hysbysebu: | 22 Mai 2025 |
|---|---|
| Cyflog: | £17.0 i £19.5 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | Competitve Hourly Rate |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 29 Mai 2025 |
| Lleoliad: | Reading, Berkshire, RG8 6BE |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 2 ddiwrnod yr wythnos |
| Cwmni: | Hays Specialist Recruitment |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: | 4690132_1747904678 |
Crynodeb
Team Assistant (Pangbourne)
Role Overview
- Organises meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance.
- Organises domestic and international travel arrangements, including obtaining visas/appropriate travel permits etc.
- Communicates and/or coordinates with various individuals and/or departments on an agreed agenda.
- Ensures files are maintained and up-to-date and material is easily retrievable. Manage relative payments and keep record of budget & expenses.
- Executes detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
- Displays a high degree of availability and timely responsiveness to demands of position
- Managing mobile phone, subscription, credit and business card matters
- Processing of head office invoices and purchase orders as required
- Ad-hoc project and event support and other duties as assigned
- Coordinates effectively with the VP office
- Interacts with the wider supply chain leadership team and administrative assistants
QualificationsComfortable with MS Windows/ applications/ SAP Concur/ Purchase order management
Key Skills
- Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and effective manner.
- Strong interpersonal skills - confident at liaising with stakeholders at all levels of management in an appropriate manner.
- Good communication skills. Good at prioritising tasks.
- Emotionally resilient and calm under pressure.
- Conversant with the processes and practices that impact their role (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
- Experience of delivering administration and coordination support on a large global agenda.
- Must be comfortable dealing with data with good attention to detail
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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