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Pa/Secretary
| Posting date: | 30 April 2025 |
|---|---|
| Hours: | Part time |
| Closing date: | 30 May 2025 |
| Location: | Newcastle Upon Tyne, Tyne & Wear |
| Remote working: | On-site only |
| Company: | A T R Ltd |
| Job type: | Permanent |
| Job reference: | WEST5561 |
Summary
We are looking to recruit an experienced PA/Assistant to work for a busy Director in an expanding Manufacturing company based in the West of Newcastle upon Tyne.
Someone to join the team to ensure the smooth running of the office on a day-to-day basis whilst working closely with Directors and Team members.
Someone who is highly organised, able to multitask and can work towards deadlines.
The role
• General admin support including booking travel, organising diaries and appointments.
• Taking calls from customers and suppliers.
• Diary management, travel management, corporate hospitality, organising and coordinating itineraries for internal and external meetings.
• Arranging calls and booking meeting rooms, organising events and managing meeting agendas.
• Organise and schedule meetings and appointments on behalf of Partners.
• Taking and distributing meeting minutes
• Liaison with production and internal departments
• Distribution of bills, managing various rotas, maintaining organisational charts and processes library.
• Supporting the preparation of reports, presentations, and general business correspondence as needed.
• Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable.
• Typing letters agendas e mails and ad hoc clerical work as needed
• Using MS Office and in-house computerised systems
Requirements for the role
• Previous PA/Secretarial experience to Director level
• Highly organised, able to multitask and work towards deadlines.
• A flexible, can-do approach - ready to get involved in everything from client communications to meeting coordination.
• GCSE in Maths and English at Grade 4 or above (or equivalent)
• Excellent organisation and communication skills.
• Attention to detail.
• Ability to deal with colleagues at all levels
• Discretion and Confidentiality
• Ability to be proactive
• Willingness to help other departments in this central role
• Microsoft Office – Outlook, Excel, Word, PowerPoint experience
• Diary and travel management experience
Someone to join the team to ensure the smooth running of the office on a day-to-day basis whilst working closely with Directors and Team members.
Someone who is highly organised, able to multitask and can work towards deadlines.
The role
• General admin support including booking travel, organising diaries and appointments.
• Taking calls from customers and suppliers.
• Diary management, travel management, corporate hospitality, organising and coordinating itineraries for internal and external meetings.
• Arranging calls and booking meeting rooms, organising events and managing meeting agendas.
• Organise and schedule meetings and appointments on behalf of Partners.
• Taking and distributing meeting minutes
• Liaison with production and internal departments
• Distribution of bills, managing various rotas, maintaining organisational charts and processes library.
• Supporting the preparation of reports, presentations, and general business correspondence as needed.
• Maintaining an organised and efficient office environment, including managing filing systems (physical and electronic) and ensuring shared spaces are tidy and presentable.
• Typing letters agendas e mails and ad hoc clerical work as needed
• Using MS Office and in-house computerised systems
Requirements for the role
• Previous PA/Secretarial experience to Director level
• Highly organised, able to multitask and work towards deadlines.
• A flexible, can-do approach - ready to get involved in everything from client communications to meeting coordination.
• GCSE in Maths and English at Grade 4 or above (or equivalent)
• Excellent organisation and communication skills.
• Attention to detail.
• Ability to deal with colleagues at all levels
• Discretion and Confidentiality
• Ability to be proactive
• Willingness to help other departments in this central role
• Microsoft Office – Outlook, Excel, Word, PowerPoint experience
• Diary and travel management experience