Warning
Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
CERU Administrative Team Lead
| Dyddiad hysbysebu: | 07 Mawrth 2025 |
|---|---|
| Cyflog: | £26,530.00 i £29,114.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £26530.00 - £29114.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 19 Mawrth 2025 |
| Lleoliad: | Warwick, CV34 6SR |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9203-25-0163 |
Crynodeb
The Main Responsibilities and Duties are: Maintain the CERU administrative team to ensure that operational cover is provided throughout the working year and supporting the remit and jobspecification of CERU Administrative Team Lead. Provide a comprehensive, high quality secretarial service to the Clinical Director and General Manager including telephone calls, typing/wordprocessing of letters, memos, minutes, reports and other routinecorrespondence. Ensure that the administrative team takes messages, deals with enquiries appropriately and ensure the accurate and timely communication of messages including issues of a confidential and contentious nature. Managing Operational issues with the Project Manager & Business Support CERU. Support the management of referrals into CERU including liaising with referring hospitals, all clinical leads and the Patient Flow Team at CERU. Ensure that the administrative team manages and completes outpatientappointment bookings efficiently and in a timely manner according to SWFT RTT guidelines. Management of Petty Cash with associated responsibilities. Manage Medical absence leave and maintain Medical Absence calendar. Daily transcription of dictations including Medical and DVLA reports to becompleted according to departmental Standard Operating Procedures. Produce documents, charts, tables, databases etc, by use of Microsoft Office packages, e.g. Word, Excel, Access, PowerPoint and Outlook. To be responsible for facilitating recruitment for the General Manager including the production of job descriptions, person specifications and advertisements. To co-ordinate shortlisting, interview panels and set up interviews. To prepare Consultant rota/On-call rota and Bleep rota Ensure that the administrative team maintains accurate and efficient filingsystems, including both paper and computerised systems ensuring strictconfidentiality of client/staff identifiable information. Ensure timely collection and production of statistical data relating to the service as directed, compiling reports where necessary and forwarding relevant information to other Departments as necessary. Taking and production of formal minutes in a range of professional multi-disciplinary meetings as requested. To co-ordinate incoming correspondence, dealing with routine and non-routine issues without recourse to guidance. Co-ordinates activities such as conferences, workshops and seminars, andensure that the venue is booked and equipped appropriately and all delegates needs are met on the day. Maintain and update staff personal files as delegated by the General Manager. Maintain a professional and confidential approach to work at all times. Maintaining effective communication with a wide range of service users, carers and agencies. Prioritising own workload to meet deadlines and demands of the service. To manage an efficient, confidential and robust bring forward system. Undertake any other appropriate duties as may be delegated from time to time.