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Patient Records Clerk | Liverpool Women's NHS Foundation Trust

Dyddiad hysbysebu:	07 Ionawr 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£23,615 per annum
Oriau:	Llawn Amser
Dyddiad cau:	06 Chwefror 2025
Lleoliad:	Liverpool, L87SS
Cwmni:	Liverpool Women's NHS Foundation Trust
Math o swydd:	Parhaol
Cyfeirnod swydd:	6880855/159-LWH-420-24

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The post holder is responsible for undertaking duties related to the storage, retrieval, destruction and handling of records within the Patients Records service and other areas of the Trust as required. The post holder will prepare records for use within clinical setting ensuring inclusion of relevant documents and ensure records are fit for use and appropriately maintained in accordance with the Trust Records Management Policy.

· Maintain an efficient filing system, ensuring records are filed in strict terminal digit order.

· Retrieve records for all departments within 24 hours of request.

· Check documents before releasing to Trusts.

· Communicate with staff the importance of case note tracking.

· Ensure documents are included for each specific speciality and each individual clinic. Check multiple systems to ensure the record is complete.

· Make up new records including laboratory and interpreter forms if required.

Maintain an up to date electronic and paper office filing system and undertakes filing in patient records.

· Retrieve records suitable for off-site storage including preparation and handling of records for sending off-site in addition ensuring correct speciality and destruction year is recorded. Understand specific knowledge of retention schedules as stated in the NHS Records Management: NHS Code of Practice.

· Retrieve and request records from Off-site storage by using PAS, Filetrak and Off-site database to ascertain location.

· Ensure records are tracked using the PAS system, contact departments when tracking has not met the Records Management standards.

· Systems used are Meditech, Filetrak, Badger, EDMS & PENs

· Provide a service collecting and delivering patient records from Central Records Library.

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Liverpool Women’s NHS FT became part ofNHS University Hospitals of Liverpool Group (UHLG)in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.

We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.

For roles at Liverpool University Hospitals, visit theircareers page.

UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.

https://www.gov.uk/skilled-worker-visa/your-job

The Patient Records Service is responsible for the management of all patient records within the Trust in all formats including paper and electronic records. The service is responsible for the creation, retrieval, maintenance and storage of patient records in line with national and Trust policy. Filing results and other documents within records is essential to ensure records are complete. Staff will take responsibility for the record and inform other departments of the filing structure and maintenance if this is not adhered to as stated in the Records Management policy and Standard Operating Procedures.



The Patient Records department covers several main services, Medical Records Library, Gynaecology Prep and Antenatal / Baby Records, Central Records Library and Scanning Bureau. Staff will be expected to become knowledgeable in all these areas and be able to provide support and cover at all times.

Staff may be expected to work across all Trust sites including Aintree Centre for Women’s Health and the Central Records Library.


This advert closes on Wednesday 15 Jan 2025