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Producing and Artistic Director Assistant
| Dyddiad hysbysebu: | 12 Mehefin 2024 |
|---|---|
| Cyflog: | £25,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 03 Gorffennaf 2024 |
| Lleoliad: | SE1 2HZ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Unicorn Theatre |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Producing and Artistic Director Assistant
Job Description
Responsible to: Senior Producer
Working closely with: Artistic Director, Executive Directors, Producers, Creative Hub team
Key responsibilities
Assistant to the Artistic Director (AD)*
• Manage the AD’s diary, scheduling internal and external meetings in a reactive, realistic and responsible way, and ensure that their schedule responds to changes
• Support the AD with forward planning of diary management to ensure that priorities are met
• Pro-actively support key follow-up and actions from the AD’s meetings
• Respond to the changing daily needs and priorities of the AD and Executive office, supporting the AD with any personal, administrative tasks as required to effectively deliver their role
• Support the AD’s personal access needs on a day-to-day basis, including accompanying them to meetings, events and hospitality, in and around the Unicorn Theatre and offsite meetings.
• Managing travel arrangements, joining the AD as needed to provide support, including some national and international travel
• Maintain strict confidentiality, tact and discretion around all organisation, HR and production related conversations and information gathered in the Assistant to the AD capacity.
• Track and process the AD’s company credit card including coding payments, collecting receipts, and submitting through finance systems
• Complete applications for personal visas on behalf of the AD and ensure all documentation is clear and up to date
• Source and book all accommodation for trips for the AD, within budget and schedule
Producing
• Coordinate planning meetings with Artists and the Producing team
• Support recruitment of artists by checking and communicating availability, drafting contracts for review and filing contracts on completion
• Support the casting process, checking availability of actors, scheduling meetings, supporting the audition process and drafting contracts
• Lead on coordinating and sharing documentation for regular internal Artistic Planning meetings
• Organise travel and arranging accommodation as necessary for artists
• Ensure all new starter paperwork, equal opportunities forms are completed and returned at the start of each Production
• Financial administration, processing invoices and updating budgets
• Supporting the planning and delivery of Research and Development workshops
• Attend meetings including taking minutes
• Attend relevant events with external partners to represent the Unicorn
• Attend relevant training opportunities
• Offer internal or external support on all areas of Producing as required to ensure the smooth running of productions
• Collate up to date contact lists for cast and creative teams, ensuring Production files are up to date and well managed
• Arrange gifts for the company for opening performances
• General administrative and communication support
*This is not an Assistant Director role.
This list of responsibilities is not exhaustive and you may be required to perform duties outside of this as operationally required and at the discretion of your line manager.
Person Specification
Essential
• Strong organisational skills and attention for detail, with the ability to develop and implement administrative processes
• Self-motivated, alongside the ability to take instruction and to work as part of a team
• Ability to prioritise and be accurate in a busy and changeable work environment
• Punctual and reliable
• Clear and confident communication skills, able to be communicate with to a wide range of people, including trustees, artists, agents, co-producers, families and young people.
• Competent in the use of Microsoft Office programmes including Outlook and Excel
Desirable
• Interest in developing a career as a producer
• An interest in the Unicorn’s artistic activity and mission
• Experience of working with creative teams and artists
• Awareness of Equity/BECTU/MU/WGGB/UKT agreements
• Good working knowledge of current theatre landscape
• Experience of diary management
Job Description
Responsible to: Senior Producer
Working closely with: Artistic Director, Executive Directors, Producers, Creative Hub team
Key responsibilities
Assistant to the Artistic Director (AD)*
• Manage the AD’s diary, scheduling internal and external meetings in a reactive, realistic and responsible way, and ensure that their schedule responds to changes
• Support the AD with forward planning of diary management to ensure that priorities are met
• Pro-actively support key follow-up and actions from the AD’s meetings
• Respond to the changing daily needs and priorities of the AD and Executive office, supporting the AD with any personal, administrative tasks as required to effectively deliver their role
• Support the AD’s personal access needs on a day-to-day basis, including accompanying them to meetings, events and hospitality, in and around the Unicorn Theatre and offsite meetings.
• Managing travel arrangements, joining the AD as needed to provide support, including some national and international travel
• Maintain strict confidentiality, tact and discretion around all organisation, HR and production related conversations and information gathered in the Assistant to the AD capacity.
• Track and process the AD’s company credit card including coding payments, collecting receipts, and submitting through finance systems
• Complete applications for personal visas on behalf of the AD and ensure all documentation is clear and up to date
• Source and book all accommodation for trips for the AD, within budget and schedule
Producing
• Coordinate planning meetings with Artists and the Producing team
• Support recruitment of artists by checking and communicating availability, drafting contracts for review and filing contracts on completion
• Support the casting process, checking availability of actors, scheduling meetings, supporting the audition process and drafting contracts
• Lead on coordinating and sharing documentation for regular internal Artistic Planning meetings
• Organise travel and arranging accommodation as necessary for artists
• Ensure all new starter paperwork, equal opportunities forms are completed and returned at the start of each Production
• Financial administration, processing invoices and updating budgets
• Supporting the planning and delivery of Research and Development workshops
• Attend meetings including taking minutes
• Attend relevant events with external partners to represent the Unicorn
• Attend relevant training opportunities
• Offer internal or external support on all areas of Producing as required to ensure the smooth running of productions
• Collate up to date contact lists for cast and creative teams, ensuring Production files are up to date and well managed
• Arrange gifts for the company for opening performances
• General administrative and communication support
*This is not an Assistant Director role.
This list of responsibilities is not exhaustive and you may be required to perform duties outside of this as operationally required and at the discretion of your line manager.
Person Specification
Essential
• Strong organisational skills and attention for detail, with the ability to develop and implement administrative processes
• Self-motivated, alongside the ability to take instruction and to work as part of a team
• Ability to prioritise and be accurate in a busy and changeable work environment
• Punctual and reliable
• Clear and confident communication skills, able to be communicate with to a wide range of people, including trustees, artists, agents, co-producers, families and young people.
• Competent in the use of Microsoft Office programmes including Outlook and Excel
Desirable
• Interest in developing a career as a producer
• An interest in the Unicorn’s artistic activity and mission
• Experience of working with creative teams and artists
• Awareness of Equity/BECTU/MU/WGGB/UKT agreements
• Good working knowledge of current theatre landscape
• Experience of diary management