Project Management Officer
| Posting date: | 24 May 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 23 June 2024 |
| Location: | Hayes, London |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | CHAMP Cargosystems UK Ltd |
| Job type: | Permanent |
| Job reference: |
Summary
Position Type: Full-time, permanent
Location: London, United Kingdom
Responsibilities:
• Maintenance of the PMO SharePoint presence
o Manage access
o Maintain the Project templates, processes and procedures and other relevant material.
o Contribute to improving the PMO SharePoint site and repository
• Resourcing
o Weekly review of the PMO Sales Pipeline Dashboards in D365 and update Team Resource forecasting in Saviom.
o Track and update Saviom with the Team absences (Public Holiday’s and Private Leave Only).
o Attend regular Project Checkpoint calls to track any changes in Resourcing for active Projects
o Facilitate the weekly team resource meeting.
• Project Setup & Reporting,
o Set up, Customer Implementation and Upgrade project content and views in D365
o Maintain the data accuracy in D365 for Project Implementation including
Project status
RAG Status
Milestones
Invoicing and Payments
o Set up and maintain timesheet codes in the PO Timesheet system as required.
you shall be responsible, via the relevant managers, to ensure that timesheets are completed in an accurate and timely basis.
Provide monthly Timesheet reports for the Teams
Provide Project Resource allocation reports for PM’s
o Maintain / update corporate tools relevant to role. For example, but not limited to, Wiki, CRM, Time Reporting and Jira
o Facilitate regular alignment calls with the Finance department to maintain Project Invoicing and Payment details in CRM.
o As and when required, support CHAMP team requests for Information on Project delivery activity.
• Own and execute PMO Processes such as
o Sales Handover – Once a Sales opportunity is “Won” facilitate a Sales Handover call with the Opportunity Owner.
o Project Change –Via CHAMP Contract Change Mgmt process
o Conduct regular Project Audits
o Project Closure – Track the progress of individual Project to completion and ensure Internal Service Delivery Acceptance and Lessons learnt review.
• Project Process Audits
o Defining Audit scope and reporting.
o Perform Regular Audits
o Tracking Audit Actions
• Support the teams Continuous Improvement (CI process).
o Collate potential CI’s from various sources
o Facilitate weekly CI reviews
o Maintain CI data in D365
• “As and When” required:
o Assignment to Strategic Internal Projects to support the Projects defined PMO role.
Including but not limited to, MoM’s, RAID & Change Mgmt.
o Ad hoc reporting for the VP Global Service Mgmt and Global Project Delivery.
Skills, and Abilities:
• Self-Motivated and is comfortable working unsupervised.
• Flexible, dynamic, and creative
• A hands-on problem solver with excellent communication skills.
• Well established organization, multitasking and prioritization skills.
• Fluency in English (spoken and written) is mandatory, French, German and other
languages will be an asset.
• Ability to develop strong working relationships across the wider CHAMP Organization.
• Clearly client-oriented with a strong focus on quality and efficiency
• Experienced in web-conferencing systems and Working-from-home solutions
Education and Experience:
• Degree in Information Technology, Business
Management, Business Engineering, IT Engineering or similar
• 5 years in a similar PMO role with a demonstrable track for delivering Improvements in Processes.
• 2 years’ experience of Project delivery within a SaaS Solution provider.
• Strong skills with most MS Products specifically
o MS Project
o MS Excel
o MS SharePoint
o MS Visio
• Working knowledge of
o Saviom
o MS D365 (Creating personal views, dashboards and managing forms)
• Knowledge of Software Development methodologies will be an asset
The selected candidate may be subject to the provision of an up-to-date (not older than 3 months) criminal record certificate.
CHAMP Cargosystems is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, ethnic background, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Please note that any personal data that you submit along with your application will be processed by CHAMP and may be processed by any of its global entities as necessary. These data will be treated in strict compliance with the applicable data protection legislation (i.e. the Law of 2 August 2002 on the protection of individuals with regard to the processing of personal data, as amended, and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, - the GDPR -, which entered into force on 25 May 2018, as well as any other subsequent regulation).
Further details on what is considered personal data, how it is processed by CHAMP as well as your rights in this regard can be found here. Any questions relating to this should be addressed to
CHAMP’s Data Protection Officer:
Gertrud Huberty
2, rue Edmond Reuter
Zone d'Activités "Weiergewan"
L-5326 Contern
Luxembourg
Email: dpo@champ.aero (Please do not use this email to send job application)
Phone: +352 2681 6205”
Location: London, United Kingdom
Responsibilities:
• Maintenance of the PMO SharePoint presence
o Manage access
o Maintain the Project templates, processes and procedures and other relevant material.
o Contribute to improving the PMO SharePoint site and repository
• Resourcing
o Weekly review of the PMO Sales Pipeline Dashboards in D365 and update Team Resource forecasting in Saviom.
o Track and update Saviom with the Team absences (Public Holiday’s and Private Leave Only).
o Attend regular Project Checkpoint calls to track any changes in Resourcing for active Projects
o Facilitate the weekly team resource meeting.
• Project Setup & Reporting,
o Set up, Customer Implementation and Upgrade project content and views in D365
o Maintain the data accuracy in D365 for Project Implementation including
Project status
RAG Status
Milestones
Invoicing and Payments
o Set up and maintain timesheet codes in the PO Timesheet system as required.
you shall be responsible, via the relevant managers, to ensure that timesheets are completed in an accurate and timely basis.
Provide monthly Timesheet reports for the Teams
Provide Project Resource allocation reports for PM’s
o Maintain / update corporate tools relevant to role. For example, but not limited to, Wiki, CRM, Time Reporting and Jira
o Facilitate regular alignment calls with the Finance department to maintain Project Invoicing and Payment details in CRM.
o As and when required, support CHAMP team requests for Information on Project delivery activity.
• Own and execute PMO Processes such as
o Sales Handover – Once a Sales opportunity is “Won” facilitate a Sales Handover call with the Opportunity Owner.
o Project Change –Via CHAMP Contract Change Mgmt process
o Conduct regular Project Audits
o Project Closure – Track the progress of individual Project to completion and ensure Internal Service Delivery Acceptance and Lessons learnt review.
• Project Process Audits
o Defining Audit scope and reporting.
o Perform Regular Audits
o Tracking Audit Actions
• Support the teams Continuous Improvement (CI process).
o Collate potential CI’s from various sources
o Facilitate weekly CI reviews
o Maintain CI data in D365
• “As and When” required:
o Assignment to Strategic Internal Projects to support the Projects defined PMO role.
Including but not limited to, MoM’s, RAID & Change Mgmt.
o Ad hoc reporting for the VP Global Service Mgmt and Global Project Delivery.
Skills, and Abilities:
• Self-Motivated and is comfortable working unsupervised.
• Flexible, dynamic, and creative
• A hands-on problem solver with excellent communication skills.
• Well established organization, multitasking and prioritization skills.
• Fluency in English (spoken and written) is mandatory, French, German and other
languages will be an asset.
• Ability to develop strong working relationships across the wider CHAMP Organization.
• Clearly client-oriented with a strong focus on quality and efficiency
• Experienced in web-conferencing systems and Working-from-home solutions
Education and Experience:
• Degree in Information Technology, Business
Management, Business Engineering, IT Engineering or similar
• 5 years in a similar PMO role with a demonstrable track for delivering Improvements in Processes.
• 2 years’ experience of Project delivery within a SaaS Solution provider.
• Strong skills with most MS Products specifically
o MS Project
o MS Excel
o MS SharePoint
o MS Visio
• Working knowledge of
o Saviom
o MS D365 (Creating personal views, dashboards and managing forms)
• Knowledge of Software Development methodologies will be an asset
The selected candidate may be subject to the provision of an up-to-date (not older than 3 months) criminal record certificate.
CHAMP Cargosystems is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, ethnic background, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Please note that any personal data that you submit along with your application will be processed by CHAMP and may be processed by any of its global entities as necessary. These data will be treated in strict compliance with the applicable data protection legislation (i.e. the Law of 2 August 2002 on the protection of individuals with regard to the processing of personal data, as amended, and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, - the GDPR -, which entered into force on 25 May 2018, as well as any other subsequent regulation).
Further details on what is considered personal data, how it is processed by CHAMP as well as your rights in this regard can be found here. Any questions relating to this should be addressed to
CHAMP’s Data Protection Officer:
Gertrud Huberty
2, rue Edmond Reuter
Zone d'Activités "Weiergewan"
L-5326 Contern
Luxembourg
Email: dpo@champ.aero (Please do not use this email to send job application)
Phone: +352 2681 6205”