Admin Assistant / Business Support - Adults & Communities
| Dyddiad hysbysebu: | 23 May 2024 |
|---|---|
| Cyflog: | £12.81 per hour |
| Gwybodaeth ychwanegol am y cyflog: | per hour PAYE |
| Oriau: | Full time |
| Dyddiad cau: | 21 June 2024 |
| Lleoliad: | SOUTH WIGSTON, Leicestershire, LE18 4PE |
| Cwmni: | Triumph Consultants Ltd |
| Math o swydd: | Temporary |
| Cyfeirnod swydd: | Leicestershire 0008 E1BA / 1 |
Crynodeb
What's involved with this role:
Temporary Admin Assistant / Business Support - Adults & Communities
Reference no: Leicestershire 0008 E1BA / 1
Pay rate: £12.81 per hour PAYE
Hours per week: 37 Monday – Friday, Mon-Thurs 08.30 – 17.00 and Fri 08.30 – 16.30
This opening assignment is for 3 months
City: SOUTH WIGSTON, Leicestershire
Office based role
Minute taking skills and experience are essential for this role
An Admin Assistant is required to work flexibly as part of a team to provide an efficient, effective and comprehensive county wide Business Support Service across A&C localities, maintaining a high-quality responsive customer service for both internal and external customers.
Key responsibilities:
Work as part of a team in the provision of all administrative, technical, and secretarial work
Undertake general office duties e.g. post, fax, and file management (paper and electronic) photocopying maintenance of office equipment, research, collating and disseminating identified materials
Produce notes and record actions and decisions of meetings as requested from hand-written/audio or video recorded information.
Produce typed documents including reports and correspondence (electronic or paper formats) from information provided, making layout presentation decisions.
Respond to routine correspondence/emails from standardised information e.g. acknowledgements, requests for routine information.
Undertake reception duties, receive visitors, answer enquiries by telephone or in person from members of the public, service users or other employees and makes routine calls to obtain information/resolve queries.
Manage incoming and outgoing correspondence either electronically or physically. Take and relay messages and institute any associated action.
Monitor generic inboxes and work trays to ensure that they are appropriately managed and information recorded /tracked/progressed and prioritised as appropriate.
Arrange meetings and training events as requested, including the preparation and circulation of invitations agendas minutes and other materials, booking of venues and catering arrangements.
Raise orders and process invoices in an accurate and timely manner.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
NVQ 2 level qualification in a relevant subject or equivalent level of relevant experience.
Experience:
Customer care experience of working with staff, service users, visitors etc. at all levels both within a local authority and externally.
Minute taking skills and experience are essential for this role.
Switchboard/Reception experience.
Working in an administrative, financial, secretarial setting.
Experience of maintaining computer-based and manual record systems.
Arranging and servicing meetings, including note taking.
Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Knowledge:
Knowledge of the importance of customer service and of confidentiality relevant legislation such as Health & Safety.
Skills & Abilities:
Excellent communication skills (written and verbal) and able to communicate clearly and accurately by telephone and in person with a wide range of staff, partners, and customers.
Able to produce accurate written documents e.g. letters, notes etc.
Ability to be self-motivated and able to work on own initiative or as part of a team.
Able to work quickly and accurately to deadlines in order to meet priorities and targets.
Willingness to learn and develop new skills and knowledge.
Provide excellent customer service at all times.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
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Job Ref: Leicestershire 0008 E1BA / 1
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.