EHV Administrator
| Dyddiad hysbysebu: | 22 May 2024 |
|---|---|
| Oriau: | Full time |
| Dyddiad cau: | 21 June 2024 |
| Lleoliad: | Rochdale, Greater Manchester |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Finlay Jude Associates Limited |
| Math o swydd: | Temporary |
| Cyfeirnod swydd: | RL22052024 |
Crynodeb
EHV Administrator role:
Providing administrative support to assist in the maintenance and upkeep of the EHV and Group Integrated Management System (IMS) with input in contributing to continual improvement of business management systems and procedures.
Head Office based (Milnrow, Rochdale)
Full time – may consider part-time hours
EHV Administrator responsibilities:
• To familiarise yourself with the IMS located on ShareFile, the sections and the documents retained within each section
• Be responsible for the Document Control Process and to management the upkeep of the Document Control Register and the issue status of the process, procedures forms policies etc retained in the IMS
• To update on a monthly basis the standard reporting KPIs, registers and tables to ensure the EHV Division is provided with real time performance information
• To maintain the Communications, register to ensure business critical communications are recorded, circulated and retained
• To maintain the Approved Suppliers and Subcontractors List
• To maintain the Internal Audit Workbook including the internal audit schedule completing Internal Process Audits and the management of the Non-Conformance Reports (NCRs), Observations etc
• To organise and chair monthly IMS Review Meetings to ensure the EHV Division Senior Management Team are informed about IMS performance
• General administration duties to support the Projects Divisions needs with focus on continual improvement of systems and procedures
• Plus, such other duties (if any), which the company may deem appropriate, from time to time
The successful EHV Administrator:
• Previous experience of working with QA/IMS processes and procedures
• Previous construction, utilities, or projects experience and/or previous administration experience is desirable.
• Excellent IT skills
• Outlook 365, Word, Excel, Power Point, Visio, and MS Teams essential
• Confident communicator (telephone, e-mail, Teams, face to face)
• Self-motivated, with excellent time management.
• Strong organisational skills with the ability to prioritise own workload and deal with conflicting priorities.
• Flexible to meet business demands
• Keen and willing to learn
• Good customer service skills
• Show initiative and demonstrate they can think for themselves and act when necessary
EHV Administrator qualifications:
• Grade 4 in GCSE English Language and Maths (or equivalent) is required
• ISO 9001 Internal Auditor Course or similar is beneficial to the role
EHV Administrator Support/Training:
• Training will be given to ensure that all of the activities listed above are understood and completed
• Internal audit training will be provided to ensure competency.
• You will be assigned a mentor to ensure you are fully supported when undertaking the role of the IMS Administrator
If you are interested in the above Administrator role, please click the ‘apply now’ button.
Due to the high volume of applications, we receive we are not always able to reply to all applications. If you haven’t heard back from us within 2 weeks, then please accept that your application has been unsuccessful for the role we currently have advertised.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job.
Finlay Jude Associates Ltd acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
For more opportunities please take a look at our website.
Providing administrative support to assist in the maintenance and upkeep of the EHV and Group Integrated Management System (IMS) with input in contributing to continual improvement of business management systems and procedures.
Head Office based (Milnrow, Rochdale)
Full time – may consider part-time hours
EHV Administrator responsibilities:
• To familiarise yourself with the IMS located on ShareFile, the sections and the documents retained within each section
• Be responsible for the Document Control Process and to management the upkeep of the Document Control Register and the issue status of the process, procedures forms policies etc retained in the IMS
• To update on a monthly basis the standard reporting KPIs, registers and tables to ensure the EHV Division is provided with real time performance information
• To maintain the Communications, register to ensure business critical communications are recorded, circulated and retained
• To maintain the Approved Suppliers and Subcontractors List
• To maintain the Internal Audit Workbook including the internal audit schedule completing Internal Process Audits and the management of the Non-Conformance Reports (NCRs), Observations etc
• To organise and chair monthly IMS Review Meetings to ensure the EHV Division Senior Management Team are informed about IMS performance
• General administration duties to support the Projects Divisions needs with focus on continual improvement of systems and procedures
• Plus, such other duties (if any), which the company may deem appropriate, from time to time
The successful EHV Administrator:
• Previous experience of working with QA/IMS processes and procedures
• Previous construction, utilities, or projects experience and/or previous administration experience is desirable.
• Excellent IT skills
• Outlook 365, Word, Excel, Power Point, Visio, and MS Teams essential
• Confident communicator (telephone, e-mail, Teams, face to face)
• Self-motivated, with excellent time management.
• Strong organisational skills with the ability to prioritise own workload and deal with conflicting priorities.
• Flexible to meet business demands
• Keen and willing to learn
• Good customer service skills
• Show initiative and demonstrate they can think for themselves and act when necessary
EHV Administrator qualifications:
• Grade 4 in GCSE English Language and Maths (or equivalent) is required
• ISO 9001 Internal Auditor Course or similar is beneficial to the role
EHV Administrator Support/Training:
• Training will be given to ensure that all of the activities listed above are understood and completed
• Internal audit training will be provided to ensure competency.
• You will be assigned a mentor to ensure you are fully supported when undertaking the role of the IMS Administrator
If you are interested in the above Administrator role, please click the ‘apply now’ button.
Due to the high volume of applications, we receive we are not always able to reply to all applications. If you haven’t heard back from us within 2 weeks, then please accept that your application has been unsuccessful for the role we currently have advertised.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job.
Finlay Jude Associates Ltd acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
For more opportunities please take a look at our website.