Receptionist
| Dyddiad hysbysebu: | 13 May 2024 |
|---|---|
| Cyflog: | £22,620.00 to £23,227 per year, pro rata |
| Oriau: | Part time |
| Dyddiad cau: | 31 May 2024 |
| Lleoliad: | Forest of Dean |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Barnardo's |
| Math o swydd: | Permanent |
| Cyfeirnod swydd: | 18785 |
Crynodeb
Job Purpose:
To provide administrative support to the Office and or Service(s) and be
the first point of contact for the Office and or Service(s).
Key responsibilities
1) Reception
2) Administration of record keeping
3) Finance
4) General administration
Key Activities
1) Reception
To provide or assist in providing telephone and reception arrangements
which are welcoming to children, young people, families and visitors. This
involves applying sensitive listening skills and providing a calm influence,
particularly when users are agitated, possibly angry and confused – and
will require accurate feedback of any remarks or actions to appropriate
staff where the post holder has cause for concern.
Process incoming and outgoing mail and deal with deliveries.
Maintain Reception and waiting areas in a clean tidy and welcoming
condition.
Maintain a diary of events, meeting and the locations of staff as required.
2) Administration
To develop and maintain records, both electronically and manually.
To update attendance records via an electronic or paper system.
To update and maintain records of family attendance and outcomes.
To produce statistical reports as required including generating reports from
the electronic registration system.
Assist with documentation for any inspections.
Update essential policies and guidance documentation.
Prepare documentation and presentation information as required.
Job Title: Administration Assistant – Generic Grade: F (A3)
Page 2 of 4 Job Evaluation Ref: JE2014-012GEN
3) Finance
Ensure payments are made as appropriate and deal with any queries
arising if required
May be responsible for administering and reconciling petty cash floats as
required.
4) General Administration
Arrange meetings and take minutes when required including the
circulation of minutes and associated papers.
Arrange appointments as required
Provide cover as required
To provide general administrative support as required, including the
opening and closing the building
Provide administrative support as required.
Any other duties commensurate with the grading and as required by either
the Office Manager/Service Manager or Senior Administrator.
This Job Description and Person Specification reflect the duties of the post as
they exist at this time and may be subject to changed based on the needs of the
Department Programme. The post-holder may be required to undertake other
duties commensurate with the salary and competence requirements of this post
from time to time as required.
To provide administrative support to the Office and or Service(s) and be
the first point of contact for the Office and or Service(s).
Key responsibilities
1) Reception
2) Administration of record keeping
3) Finance
4) General administration
Key Activities
1) Reception
To provide or assist in providing telephone and reception arrangements
which are welcoming to children, young people, families and visitors. This
involves applying sensitive listening skills and providing a calm influence,
particularly when users are agitated, possibly angry and confused – and
will require accurate feedback of any remarks or actions to appropriate
staff where the post holder has cause for concern.
Process incoming and outgoing mail and deal with deliveries.
Maintain Reception and waiting areas in a clean tidy and welcoming
condition.
Maintain a diary of events, meeting and the locations of staff as required.
2) Administration
To develop and maintain records, both electronically and manually.
To update attendance records via an electronic or paper system.
To update and maintain records of family attendance and outcomes.
To produce statistical reports as required including generating reports from
the electronic registration system.
Assist with documentation for any inspections.
Update essential policies and guidance documentation.
Prepare documentation and presentation information as required.
Job Title: Administration Assistant – Generic Grade: F (A3)
Page 2 of 4 Job Evaluation Ref: JE2014-012GEN
3) Finance
Ensure payments are made as appropriate and deal with any queries
arising if required
May be responsible for administering and reconciling petty cash floats as
required.
4) General Administration
Arrange meetings and take minutes when required including the
circulation of minutes and associated papers.
Arrange appointments as required
Provide cover as required
To provide general administrative support as required, including the
opening and closing the building
Provide administrative support as required.
Any other duties commensurate with the grading and as required by either
the Office Manager/Service Manager or Senior Administrator.
This Job Description and Person Specification reflect the duties of the post as
they exist at this time and may be subject to changed based on the needs of the
Department Programme. The post-holder may be required to undertake other
duties commensurate with the salary and competence requirements of this post
from time to time as required.
Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd
Hyderus o ran Anabledd
Gwybodaeth am Hyderus o ran Anabledd
Yn gyffredinol, bydd cyflogwr Hyderus o ran Anabledd yn cynnig cyfweliad i unrhyw ymgeisydd sy'n datgan eu bod yn anabl ac yn bodloni'r meini prawf lleiaf ar gyfer y swydd fel y diffinnir gan y cyflogwr. Mae'n bwysig nodi, mewn rhai sefyllfaoedd recriwtio fel nifer fawr o ymgeiswyr, cyfnod tymhorol ac amseroedd prysur iawn, efallai y bydd y cyflogwr am gyfyngu ar y niferoedd cyffredinol o gyfweliadau a gynigir i bobl anabl a phobl nad ydynt yn anabl. Am fwy o fanylion ewch i Hyderus o ran Anabledd.