Technical Administrator
| Dyddiad hysbysebu: | 15 Ebrill 2026 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 15 Mai 2026 |
| Lleoliad: | E14 9SH |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | ISS Facilities Services |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 154381 |
Crynodeb
Technical Administrator
Contract: Banking
Location: London, E14 9SH
Hours of work: 40
Contract Type: Permanent
We are seeking a Technical Administrator to support the effective management of technical compliance across multiple sites and associated assets.
This role plays a key part in ensuring planned and reactive maintenance activities are delivered on time, data accuracy is maintained, and compliance obligations are met.
Job Description
We are looking for an organised and detail-focused administrator, ideally from a facilities management background, who is confident working with suppliers, purchase orders, CAFM systems and Microsoft 365 tools to support engineering and operational teams.
Key Responsibilities
Plan, schedule and manage PPM, reactive and corrective maintenance activities across sites and assets, ensuring adherence to agreed schedules.
Analyse PPM and compliance data to identify issues, misalignments or errors and take initiative to resolve them.
Maintain accurate records within CAFM and other systems, including job completion notes, task details and supporting documentation.
Monitor outstanding tasks and completions, proactively chasing suppliers and escalating issues where required.
Liaise with engineering teams, account management, property helpdesks and suppliers to ensure effective communication, access management and issue resolution.
Support subcontractor and supplier activity, including call-outs, planned works, parking, access arrangements and permit requirements.
Raise work orders internally and externally and maintain ownership of associated administrative processes.
Manage financial administration for the hard services workstream, including raising purchase orders, processing invoices and ordering consumables and materials in line with the preferred supplier list.
IT Systems Administration:
Administer compliance tools such as Track Record (training provided).
Interrogate systems including Insight, Maximo and Tririga as required to support reporting and compliance activity.
Professional and Personal Competencies/Qualifications
Ideally from a facilities management background with experience dealing with suppliers and purchase orders.
Strong administrative skills, including work order processing for reactive, PPM and corrective tasks.
Confident user of Microsoft 365, including Excel, Word, PowerPoint, Outlook and Teams.
Working knowledge of wider Microsoft 365 tools such as SharePoint, Planner and Forms.
Experience using CAFM systems and other asset management or IT platforms.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,
#aplacetobeyou,
#facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
Contract: Banking
Location: London, E14 9SH
Hours of work: 40
Contract Type: Permanent
We are seeking a Technical Administrator to support the effective management of technical compliance across multiple sites and associated assets.
This role plays a key part in ensuring planned and reactive maintenance activities are delivered on time, data accuracy is maintained, and compliance obligations are met.
Job Description
We are looking for an organised and detail-focused administrator, ideally from a facilities management background, who is confident working with suppliers, purchase orders, CAFM systems and Microsoft 365 tools to support engineering and operational teams.
Key Responsibilities
Plan, schedule and manage PPM, reactive and corrective maintenance activities across sites and assets, ensuring adherence to agreed schedules.
Analyse PPM and compliance data to identify issues, misalignments or errors and take initiative to resolve them.
Maintain accurate records within CAFM and other systems, including job completion notes, task details and supporting documentation.
Monitor outstanding tasks and completions, proactively chasing suppliers and escalating issues where required.
Liaise with engineering teams, account management, property helpdesks and suppliers to ensure effective communication, access management and issue resolution.
Support subcontractor and supplier activity, including call-outs, planned works, parking, access arrangements and permit requirements.
Raise work orders internally and externally and maintain ownership of associated administrative processes.
Manage financial administration for the hard services workstream, including raising purchase orders, processing invoices and ordering consumables and materials in line with the preferred supplier list.
IT Systems Administration:
Administer compliance tools such as Track Record (training provided).
Interrogate systems including Insight, Maximo and Tririga as required to support reporting and compliance activity.
Professional and Personal Competencies/Qualifications
Ideally from a facilities management background with experience dealing with suppliers and purchase orders.
Strong administrative skills, including work order processing for reactive, PPM and corrective tasks.
Confident user of Microsoft 365, including Excel, Word, PowerPoint, Outlook and Teams.
Working knowledge of wider Microsoft 365 tools such as SharePoint, Planner and Forms.
Experience using CAFM systems and other asset management or IT platforms.
The Company
ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.
Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.
We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,
#aplacetobeyou,
#facilitiesmanagement
ISS is proud to be a diverse and inclusive employer.
ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.
We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.
We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.
Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.
If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com
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Hyderus o ran Anabledd
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