Quality and Compliance Assistant
| Dyddiad hysbysebu: | 27 Mawrth 2026 |
|---|---|
| Cyflog: | £24,086.40 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 26 Ebrill 2026 |
| Lleoliad: | Sheffield, South Yorkshire |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Sheffcare Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Job title: Quality and Compliance Assistant
Hours: 30 per week, worked over 5 days (Monday to Friday)
Salary: £24,086.40
Sheffcare is a charity aiming for everyone to have a good day every day through:
Kindness
Dignity
Respect
Independence
Choices
Purpose of the job:
• To promote and work within our values
• To work within our Code of Conduct / Behaviour Charter
• To be part of the quality team, supporting care homes in maintaining high standards of quality, safety, and regulatory compliance by:
o checking records and data
o supporting managers to be inspection ready
o producing reports
• Our care teams work hard to give residents a great day, every day. Your role is to support those teams behind the scenes so they can do their jobs safely and effectively.
Specific Duties & Responsibilities
SAFE
You will monitor and report on:
Safeguarding
• safeguarding incidents and referrals
• evidence that safeguarding procedures are followed
• staff safeguarding training compliance
• Disclosure and Barring Service (DBS) checks and safe recruitment practices
Medicines Management
• medication audits
• accuracy of MAR charts
• safe storage of medicines
• recording, investigation, and learning from medication errors
Infection Prevention & Control
• cleaning schedules and standards
• use of Personal Protective Equipment (PPE)
• infection control records and monitoring
Health & Safety
• fire risk assessments
• legionella checks
• equipment servicing and maintenance records
Risk Management
• individual risk assessments
• accident and incident records
• monitoring of pressure ulcers, falls, and hospital admissions
EFFECTIVE
You will monitor and report on:
Care Planning
• person-centred care plans
• regular care plan reviews
• use and quality of documentation within Person Centred Software (PCS)
Staff Training & Competency
• training compliance across the homes
• 1:1 records
• competency assessments
Consent & Mental Capacity
• Mental Capacity Act documentation
• consent records
• evidence that decisions are made in line with legislation
CARING
You will monitor and report on:
Dignity & Respect
• observations of care practices
• evidence that residents are treated with dignity and compassion
Communication
• accessible information provided to residents
• records of communication and involvement with families and representatives
RESPONSIVE
You will monitor and report on:
Activities & Engagement
• activity schedules
• resident participation and engagement records
Person-Centred Support
• evidence that care plans reflect individual needs and preferences
• evidence that feedback from residents and families is acted upon
WELL-LED
You will monitor and report on:
Governance & Quality Assurance
• internal audit processes
• audit action plans and evidence of completed improvements
• trends and data analysis
Staffing
• agency usage
• staff turnover
• sickness and absence procedures
Leadership & Culture
• minutes from staff meetings
• resident and relative meetings
• evidence of equality, diversity, and inclusive practice
Compliance
• GDPR compliance
• evidence that policies and procedures are followed
Supporting Homes to Improve
You will also:
• support homes in preparing for CQC inspections
• assist with mock inspections and external audits
• visit homes that require improvement and provide practical, hands-on support
Reporting and Working Relationships
• produce monthly quality and compliance reports for the quality team and senior leadership
• provide clear feedback to managers
• work closely with Registered Managers and the HR team
• support a culture of continuous improvement and regulatory compliance
Person Specification
Essential
• excellent attention to detail
• strong IT skills (Excel, Word, Email)
• strong communication and relationship-building skills
• ability to support managers in a constructive and positive way
• highly organised with the ability to manage multiple priorities
• full UK driving licence
• access to a car
Desirable
• at least 2 years’ experience as a Deputy Manager (or similar) within elderly care
• level 3 Diploma/NVQ in Health & Social Care
• experience using Person Centred Software (PCS)
• experience using learning management systems
Note:
This job description outlines the main duties and responsibilities of the role. It is not intended to be exhaustive and may change in line with charity needs.
Hours: 30 per week, worked over 5 days (Monday to Friday)
Salary: £24,086.40
Sheffcare is a charity aiming for everyone to have a good day every day through:
Kindness
Dignity
Respect
Independence
Choices
Purpose of the job:
• To promote and work within our values
• To work within our Code of Conduct / Behaviour Charter
• To be part of the quality team, supporting care homes in maintaining high standards of quality, safety, and regulatory compliance by:
o checking records and data
o supporting managers to be inspection ready
o producing reports
• Our care teams work hard to give residents a great day, every day. Your role is to support those teams behind the scenes so they can do their jobs safely and effectively.
Specific Duties & Responsibilities
SAFE
You will monitor and report on:
Safeguarding
• safeguarding incidents and referrals
• evidence that safeguarding procedures are followed
• staff safeguarding training compliance
• Disclosure and Barring Service (DBS) checks and safe recruitment practices
Medicines Management
• medication audits
• accuracy of MAR charts
• safe storage of medicines
• recording, investigation, and learning from medication errors
Infection Prevention & Control
• cleaning schedules and standards
• use of Personal Protective Equipment (PPE)
• infection control records and monitoring
Health & Safety
• fire risk assessments
• legionella checks
• equipment servicing and maintenance records
Risk Management
• individual risk assessments
• accident and incident records
• monitoring of pressure ulcers, falls, and hospital admissions
EFFECTIVE
You will monitor and report on:
Care Planning
• person-centred care plans
• regular care plan reviews
• use and quality of documentation within Person Centred Software (PCS)
Staff Training & Competency
• training compliance across the homes
• 1:1 records
• competency assessments
Consent & Mental Capacity
• Mental Capacity Act documentation
• consent records
• evidence that decisions are made in line with legislation
CARING
You will monitor and report on:
Dignity & Respect
• observations of care practices
• evidence that residents are treated with dignity and compassion
Communication
• accessible information provided to residents
• records of communication and involvement with families and representatives
RESPONSIVE
You will monitor and report on:
Activities & Engagement
• activity schedules
• resident participation and engagement records
Person-Centred Support
• evidence that care plans reflect individual needs and preferences
• evidence that feedback from residents and families is acted upon
WELL-LED
You will monitor and report on:
Governance & Quality Assurance
• internal audit processes
• audit action plans and evidence of completed improvements
• trends and data analysis
Staffing
• agency usage
• staff turnover
• sickness and absence procedures
Leadership & Culture
• minutes from staff meetings
• resident and relative meetings
• evidence of equality, diversity, and inclusive practice
Compliance
• GDPR compliance
• evidence that policies and procedures are followed
Supporting Homes to Improve
You will also:
• support homes in preparing for CQC inspections
• assist with mock inspections and external audits
• visit homes that require improvement and provide practical, hands-on support
Reporting and Working Relationships
• produce monthly quality and compliance reports for the quality team and senior leadership
• provide clear feedback to managers
• work closely with Registered Managers and the HR team
• support a culture of continuous improvement and regulatory compliance
Person Specification
Essential
• excellent attention to detail
• strong IT skills (Excel, Word, Email)
• strong communication and relationship-building skills
• ability to support managers in a constructive and positive way
• highly organised with the ability to manage multiple priorities
• full UK driving licence
• access to a car
Desirable
• at least 2 years’ experience as a Deputy Manager (or similar) within elderly care
• level 3 Diploma/NVQ in Health & Social Care
• experience using Person Centred Software (PCS)
• experience using learning management systems
Note:
This job description outlines the main duties and responsibilities of the role. It is not intended to be exhaustive and may change in line with charity needs.