HR Administrator

Dyddiad hysbysebu:	24 Mawrth 2026
Cyflog:	£26,227.5 i £28,000 bob blwyddyn
Oriau:	Llawn Amser
Dyddiad cau:	23 Ebrill 2026
Lleoliad:	Newcastle upon Tyne, Tyne and Wear, Newcastle upon Tyne
Cwmni:	EQUANS
Math o swydd:	Parhaol
Cyfeirnod swydd:	935102893

Crynodeb

​Equans is looking for a HR Administrator to join the Employee Services team based from our office located in Quorum Business Park, Newcastle on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. You'll be based at our brand new, super modern Shared Services office in Newcastle, which is a dynamic multifunctional operation, where our people are committed to delivering great services that enable our business to meet its goals. We invest in our people through a broad range of learning opportunities such as professional qualifications, collective/individual training, and personalised support programmes. We care about the health and wellbeing of our people and we’re proud of our Better Health at work Gold certification, achieved through various campaigns and activities supporting our employees. We champion diversity and inclusion in the workplace and have various forums across Shared Services where we encourage our people to take part, get involved and continue to shape and build on the culture we are proud of here at Equans Business Services. You will be responsible for all administration relating to onboarding new starters, employee contractual amendments, leaver processes for Equans UKBU. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery. What will you deliver? Responsible for the preparation, distribution and HR & Payroll system updates for new employee contracts, contractual amends and leaver processes.Manage workload in line with Payroll Deadlines, internal Service Level Agreements and Key Performance Indicators.Initiate pre-employment checks for any employees working in roles that require particular security vetting or other client specific checks.Work directly with Hiring Managers and HR Operations to clarify their Onboarding, Employee Changes and Leaver requirements.Request specific system configurations with the technical support team for new employee work patterns where they do not currently exist, test once built, and load to the live system.Have a thorough understanding of Terms and Conditions with the ability to recognise and update related Contracts and Systems, whilst also considering the impact on external processes.Calculate salary, allowance and deduction payments and record in the payroll system.Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of contracts and system updates, advising Hiring Managers as appropriate.Check gross pay on payslips to confirm that any changes have processed as expected. Issue reference requests for new starters.Review any returned documentation and ensure it reaches the correct recipient, e.g. Fleet, Pensions, Benefits.Track activities where required to allow Team Leaders insight to support process improvements.Liaise with employees for the return of contractual documentation, bank details, and other new starter documentation to ensure they are include to the relevant months payroll.Set up and maintain employee personal files.Co-ordinate audit activity for own work area, with timely monthly sign off.Support the Team Leader in data collection and analysis across the team, e.g. volumes of starters.Provide personal data in line with Equans standards and GDPR guidelines to HR and Data Privacy teams.Deal with queries from employees, managers and HR on all HR Administrative processes and procedures.Manage own workload in line with service level targets.Support the maintenance of process documentation.Support the delivery of administrative duties as and when required for the Employee Services function.Identify and support process improvements to deliver best practice in HR Administration.Deliver excellent customer service and provide a welcoming, efficient, helpful and informative service to all.Take a role in the development and delivery of roadshows and customer meetings to promote the service and knowledge share. What can we offer you? On offer is a competitive salary and benefits package, which includes; 24 days annual leave (+ public holidays).Free parking.Life Cover equivalent to 1.5 times annual salary.Employee discount shopping schemes on major brands and retailers.Gym membership discounts.Cycle to work scheme.Holiday purchase scheme.2 corporate social responsibility days per year.Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.Attractive Employee Referral Rewards Scheme.Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.24/7 Employee Assistance Program and access to mental wellbeing app. Who are we looking for? HR & Payroll systems (SAP) – Desirable.Understanding of HR Administration regulations and procedures – Desirable.Administrative experience - Essential.Working knowledge of Microsoft packages.Knowledge of current GDPR.Excellent attention to detail.Basic level of mathematical skillsAbility to prioritise and work with colleagues to deadlines. This role includes a Basic DBS check therefore ability to pass is essential. Who are we? In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group. Our ambition At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day. What's next? If this role is of interest to you, please click below to register, apply and track your progress! A member of our Resourcing Team will review your application and be in touch. At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network. For this role, you must have evidence of the right to work in the UK. Unfortunately we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.