Medical Secretary | Manchester University NHS Foundation Trust

Dyddiad hysbysebu:	20 Mawrth 2026
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£24,937 - £26,598 per annum, pro rata
Oriau:	Rhan Amser
Dyddiad cau:	19 Ebrill 2026
Lleoliad:	Wythenshawe, M23 9LT
Cwmni:	Manchester University NHS Foundation Trust
Math o swydd:	Parhaol
Cyfeirnod swydd:	7888246/349-WTWA-7888246C-RL4E

Crynodeb

We are seeking a dedicated and detail-oriented LTVS Medical secretary to join our team in the Respiratory Departmentat Wythenshawe Hospital.

The post-holder will be responsible for managing day-to-day operations, including advanced proof reading with medical terminology, ensuring that all letters, reports, and documentation meet Trust and departmental deadlines.

Key responsibilities include sorting and distributing incoming mail, processing referrals, arranging urgent admissions and appointments, and maintaining accurate patient records. The role also involves liaising with GPs, handling patient inquiries, and managing consultant waiting lists. The successful candidate will demonstrate a commitment to ongoing learning, adherence to policies and procedures, and effective communication.

This is an excellent opportunity for someone with strong organisational skills and a deep understanding of medical terminology to make a meaningful contribution to patient care within a dynamic and demanding environment.

You may also assist in training new staff, manage cross-cover duties within the team, and participate in audits when required. This role requires excellent organisational skills, proficiency in office procedures, and a commitment to maintaining high data protection standards.

This is a part-time role (30 hours), reporting to the Team Leader for Long Term Ventilation, with opportunities to grow your knowledge of medical terminology and healthcare systems

Your primary duties will include:

Advanced proof reading/ typing: Transcribing letters and reports with accuracy and efficiency, utilising medical terminology, and ensuring all work meets Trust and departmental deadlines.

Mail Management: Sorting and distributing incoming mail (both electronic and paper), ensuring that all necessary documentation (e.g., notes, x-rays, results) is available for medical staff review.

Referral and Appointment Coordination: Processing referrals, prioritising by medical staff, arranging urgent admissions, and scheduling investigations/appointments within and outside the Trust.

Patient Record Management: Maintaining pending files for patients awaiting investigation results, ensuring all documents are correct and available for clinic appointments, and filing signed-off investigation reports.

Communication and Liaison: Handling telephone inquiries, liaising with GPs regarding referrals/results, managing consultant waiting lists, and providing professional and caring communication with patients and their relatives/carers.

Administrative Support: Managing diaries, arranging meetings, maintaining stationery stock, processing petty cash, and assisting with the induction and training of new staff. You may also be required to take informal minutes and participate in departmental audits.

These duties require a high level of organisation, attention to detail, and the ability to work efficiently in a fast-paced environment

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.

With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.
Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.

At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.

Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.

At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.

To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading.

Explore ‘Inside MFT – Your Candidate Place’

To help you feel confident, prepared and fully informed before you apply, we invite you to exploreInside MFT – Your Candidate Place. This welcoming one‑stop hub gives you a real sense of who we are — what we stand for, how we reward and support you, and the many ways we care for you as you care for others. You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.

To access ‘Inside MFT – Your Candidate Place, simply click on the relevant PDF document under the ‘Supporting Documents’ sectionand once opened, you can where either scan QR code or click on the link provided.

Closing vacancy listings early

We welcome applications from a wide range of backgrounds and experiences.
To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU—for our patients, our communities, and each other.
As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application—especially personal statements and responses to role-specific questions—is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.


This advert closes on Friday 3 Apr 2026

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