Document Management Administrator
| Dyddiad hysbysebu: | 18 Mawrth 2026 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Negotiable |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 31 Mawrth 2026 |
| Lleoliad: | Ponteland, NE20 9SD |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | A2514-26-0002 |
Crynodeb
Key Responsibilities Patient Record Management Summarise patient medical records accurately and efficiently in line with practice protocols. Review and maintain patient records to ensure information is complete, current, and appropriately coded. Ensure accurate allocation of documents to patient records and route them appropriately using the practices document workflow protocols. Support data quality checks and audits to maintain high standards of clinical record keeping. New Patient Registrations Process new patient registrations in line with NHS and practice policies. Ensure all required documentation is received, scanned, coded, and attached to the correct patient record. Summarise incoming medical records for newly registered patients within agreed timescales. Liaise with patients where additional information is required to complete registrations. Document Handling & Clinical Information Management Manage the receipt, scanning, indexing, and electronic filing of incoming clinical documents (e.g. letters, test results, discharge summaries). Code relevant clinical information in line with practice protocols and clinical coding standards. Process outgoing correspondence, including dictation typing or transcription of clinical notes, ensuring communications are sent securely and accurately. Maintain organised electronic filing systems to support efficient access to patient information. Insurance and Medical Report Requests Process insurance reports, medical summaries, and third-party medical information requests in line with practice policy. Ensure appropriate consent is in place prior to releasing patient information. Liaise with clinicians regarding report requests and ensure timely completion and dispatch. Maintain accurate records of requests, payments (where applicable), and completed reports. Administrative Support Maintain clear communication with clinical and administrative teams to ensure smooth information flow. Respond to patient and provider queries relating to private insurance work and documentation in a professional and timely manner. Support audits, data quality checks, and ongoing improvements in document and referral processes. Carry out any additional duties as requested by the practice that are reasonable, appropriate, and aligned with the responsibilities of this role.